CLES Balance Report.pdf

This is a CLES Balance Report related to the Brookfield Board of Education's HVAC Preventive Maintenance Service contract opportunity in Connecticut. The Brookfield Board of Education seeks sealed proposals from qualified, licensed HVAC contractors to provide comprehensive scheduled maintenance and EPA refrigerant compliance management for chiller and Dedicated Outdoor Air System (DOAS) units at Candlewood Lake Elementary School located at 100 Candlewood Lake Road, Brookfield, Connecticut. The scope of work includes maintaining two air-cooled Trane chillers requiring four annual visits (spring inspection, spring start-up, summer coil cleaning, and fall shut-down) and five DOAS units requiring two annual visits (spring and fall inspections). The work encompasses annual laboratory fluid analysis, EPA Section 608 Universal Certification compliance, and complete refrigerant tracking documentation. A mandatory pre-bid meeting is scheduled for August 19, 2026 at 2:00 p.m. at the school site, with sealed proposals due August 26, 2026 at 11:00 a.m. The contract term spans three years: Year 1 (present through June 30, 2027), Year 2 (July 1, 2027 through June 30, 2028), and Year 3 (July 1, 2028 through June 30, 2029).

Pricing is submitted on a lump-sum annual basis covering all labor, travel, laboratory analysis, routine consumables, and compliance reporting. Lead technicians must hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor/Journeyperson Licenses, and all technicians handling refrigerant must possess EPA Universal Certification. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the last three years at or below industry average. Insurance requirements include Commercial General Liability of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. If the total contract value exceeds $100,000, prevailing wage rates apply. Bids will be held for up to 60 days for review and investigation before award. Inquiries should be directed to Julian Capadose, Town of Brookfield Purchasing Department, at 203-775-7323 or purchasing@brookfieldct.gov.