B-27-01_Oct_7_26_solicitation_doc.pdf

This is a sealed proposal solicitation document issued by the Brookfield Board of Education for HVAC preventive maintenance services at Candlewood Lake Elementary School in Brookfield, Connecticut. The scope of work encompasses comprehensive scheduled maintenance and EPA refrigerant compliance management for two air-cooled Trane chillers and five Dedicated Outdoor Air System (DOAS) units. The chiller maintenance includes four annual visits consisting of spring inspection, spring start-up, summer coil cleaning, and fall shut-down procedures, while DOAS units require two annual visits for spring and fall inspections. A mandatory pre-bid meeting is scheduled for August 19, 2026 at 2:00 p.m. at the school site, with sealed proposals due August 26, 2026 at 11:00 a.m. The contract term spans three years: Year 1 from present through June 30, 2027, Year 2 from July 1, 2027 through June 30, 2028, and Year 3 from July 1, 2028 through June 30, 2029. Bids will be held for up to 60 days for review and investigation prior to award.

Pricing shall be submitted on a lump-sum annual basis covering all labor, travel, laboratory fluid analysis, routine consumables, and compliance reporting. Qualified contractors must hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor/Journeyperson Licenses for lead technicians, and all technicians handling refrigerant must possess EPA Universal Certification and EPA Section 608 compliance credentials. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the preceding three years at or below industry average. Required insurance includes Commercial General Liability of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. Prevailing wage rates apply if the total contract value exceeds $100,000. Inquiries should be directed to Julian Capadose, Town of Brookfield Purchasing Department, at 203-775-7323 or purchasing@brookfieldct.gov.