B-27-01 HVAC Service - Addendum 1.docx

This is Addendum #1 to a Request for Proposals issued by the Town of Brookfield, Connecticut, for HVAC Preventive Maintenance Service (B-27-01) at Candlewood Lake Elementary School. The addendum clarifies that equipment model numbers and quantities for the HVAC units are available in a separate document titled "CLES Balance Reports.PDF" posted on the bid page. The original proposal due date remains unchanged at 11:00 a.m. on August 26, 2026. A mandatory pre-bid meeting was scheduled for August 19, 2026, at 2:00 p.m. at the school site. The scope of work includes preventive maintenance and EPA refrigerant compliance management for two air-cooled Trane chillers and five Dedicated Outdoor Air System (DOAS) units, with services spanning a three-year contract term from the present through June 30, 2029.

The addendum specifically addresses filter replacement as part of the scope of work, with the supply of filters to be negotiated and agreed upon at the time of contract award. The determination regarding filter supply will be based on competitive pricing and whether the successful bidder can provide filters at a more competitive rate than the school's existing vendor. Pricing is submitted on a lump-sum annual basis covering all labor, travel, laboratory analysis, routine consumables, and compliance reporting. Contractors must maintain Commercial General Liability insurance of $2 million per occurrence and Auto Liability of $2 million combined single limit, with the Brookfield Board of Education named as Additional Insured. If the total contract value exceeds $100,000, prevailing wage rates apply. Bid and performance bonds are not required.