B-27-01_Aug_31_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Brookfield Board of Education in Brookfield, Connecticut, for HVAC preventive maintenance services. The solicitation requests competitive, sealed proposals from qualified, licensed HVAC contractors to perform comprehensive scheduled maintenance and EPA refrigerant compliance management for chiller and Dedicated Outdoor Air System (DOAS) units at Candlewood Lake Elementary School, 100 Candlewood Lake Road, Brookfield, Connecticut. The scope of work includes maintenance of two air-cooled Trane chillers requiring four annual visits (spring inspection, spring start-up, summer coil cleaning, and fall shut-down) and five DOAS units requiring two annual visits (spring and fall inspections). A mandatory pre-bid meeting is scheduled for Wednesday, August 19, 2026, at 2:00 p.m. at the school site. Sealed proposals are due August 26, 2026, at 11:00 a.m. The contract term spans three years: Year 1 (present through June 30, 2027), Year 2 (July 1, 2027 through June 30, 2028), and Year 3 (July 1, 2028 through June 30, 2029).

Pricing is submitted on a lump-sum annual basis covering all labor, travel, laboratory analysis, routine consumables, and compliance reporting. Lead technicians must hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor/Journeyperson Licenses, and all technicians handling refrigerant must possess EPA Universal Certification. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the last three years at or below industry average. Required insurance includes Commercial General Liability of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. If the total contract value exceeds $100,000, prevailing wage rates apply. Bids will be held for up to 60 days for review and investigation before award. Contact for questions is Julian Capadose at the Town of Brookfield Purchasing Department, 203-775-7323 or purchasing@brookfieldct.gov.