HVAC Preventive Maintenance Frederick

The Maryland School for the Deaf is requesting bids on monthly HVAC preventive maintenance services at its Frederick campus under IFB MSDFC27FAC01, with bids due August 21, 2026, at 10:00 a.m. and a pre-bid conference on July 27, 2026, at 1:00 p.m. A small-business preference applies, allowing small businesses to submit bids up to 5 percent higher than the lowest non-small-business bid; veteran-owned small businesses receive a 7 percent preference and disabled-veteran-owned small businesses an 8 percent preference.

The scope spans monthly inspections and preventive maintenance on boilers, chillers, cooling towers, water heaters, air compressors, and related equipment across multiple campus buildings at 101 Clarke Place, Frederick, Maryland 21701. The contractor must perform semi-annual pneumatics and controls calibration, annual chiller and cooling tower preparation in April, annual boiler preparation for state inspection in July, and seasonal boiler preparation in September. Emergency service availability is required on a 24/7 basis with a four-hour response time. Bidders must hold a current Maryland HVACR license, demonstrate at least ten years of HVAC servicing experience, and submit three professional references on Attachment L documenting comparable experience within the timeframe specified in the solicitation.

The contract term runs from September 1, 2026, through June 30, 2027, with two optional one-year renewal extensions available through June 30, 2029. Pricing is Firm Fixed Price for monthly maintenance, with Work Orders available on Time & Materials or Fixed Price basis. Separate hourly rates are required for normal business hours and after-hours service (before 7:00 a.m., after 3:30 p.m. Monday–Friday, and all day Saturday–Sunday). No federal funding is involved; no MBE, DBE, or VSBE subcontracting goals apply. Commercial general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, plus workers' compensation insurance of $1,000,000 per occurrence, are required with the State listed as an additional insured. Questions are due August 7, 2026, at 5:00 p.m. Award will be made to the responsible bidder submitting the lowest responsive bid price.