Facilities MGT svcs. Campus wide

Winthrop University, located in Rock Hill, South Carolina, is seeking a comprehensive facilities management services contractor through a Request for Proposal (RFP) issued by the State Fiscal Accountability Authority (SFAA) Division of Procurement Services. The contract will cover campus-wide facilities management, including maintenance, custodial services, and grounds management for the university's 426.88-acre campus, which encompasses 189,138 square feet of classroom and lab space, 212,304 square feet of office and administrative space, residence halls, and sports facilities. The successful vendor will be responsible for providing all labor, materials, equipment, and services necessary to maintain the entire campus infrastructure, with key deliverables including facility maintenance, custodial services, grounds maintenance, and campus events support. The evaluation criteria will weight proposals across four key areas: experience/reliability (20 points), transition approach (10 points), operating approach/method of performance (30 points), and financial proposal (40 points). Critical dates include a non-mandatory pre-bid conference and site visit scheduled for 04/04/2025 at the Winthrop University Facilities Complex, with proposal questions due by 04/14/2025, and final proposals due on 05/28/2025 at 11:00 AM EST. The contract is set to begin on 08/22/2025 with an initial one-year term and potential for four additional one-year renewals, potentially extending through 08/21/2030.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be open to qualified facilities management firms capable of meeting the comprehensive service requirements. While no incumbent vendor is mentioned, the contract requires the selected contractor to provide an integrated approach to campus maintenance, potentially utilizing existing maintenance systems and infrastructure. The pricing form indicates that the university intends to award the entire contract to a single proposer, though they reserve the right to award individual service categories if deemed most advantageous. The pricing structure allows for detailed cost submissions across multiple service categories, including general maintenance, administration, custodial services, grounds management, campus events support, fire systems, water treatment, HVAC preventive maintenance, and computerized maintenance system licensing. Although a specific budget range is not explicitly stated, the comprehensive nature of the contract and the extensive campus infrastructure suggest a significant annual investment in facilities management services, with pricing to be submitted for monthly, annual, and total contract term costs at different repair thresholds ($2,000, $3,000, and $4,000).