Amendment 2.pdf

SAP

State of South Carolina

Request for Proposal

Amendment 2 (FINAL)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027944 06/2/2025

JENNIFER ABNEY

803-737-3410 jabney@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734

DESCRIPTION: Facilities Mgt Services Campus Wide

USING GOVERNMENTAL UNIT: Winthrop University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 06/13/2025 11:00AM (EST) (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/14/2025 11:00:00 (EST) (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit online only. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1)

Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See

Section II. A “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL

DATA, Section II. B “Electronic Copies- Required Media and Format”. Initial here_____ if a redacted copy is NOT necessary.

CONFERENCE TYPE: Non-Mandatory Pre-Bid

DATE & TIME: 04/4/2025 11:00:00 AM (EST)

➢ Site Visit immediately following pre-bid conference.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Winthrop University

Facilities Complex

349 Columbia Ave

Rock Hill, SC 29733

AWARD &

AMENDMENTS

Award will be posted on 08/27/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC

Consolidated Procurement Code Section 11-35-1524, 11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for

Proposals per SC Consolidated Procurement Code Section 11-35-1524 (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The

“State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows:

Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

1. The “Attachment 3” does not really have a place to put our landscape pricing.

State Response:

Landscaping is a part of Grounds. However, the proposer may submit additional pages to describe what is included in each line item and to describe any financial commitments they wish to propose.

2. Pg 3, Maxium Contract Period: Winthrop University to pay for capital expenditures at contract inception or pay off NET book value of equipment if contract is ended before maximum term is completed.

The proposer may propose additional investment, including a fund for equipment, as part of their response to the RFP. It is up to the proposer how they propose that fund to be managed, including amortization and settlement.

3. Pg 15, General Campus Contractor Responsibilities, Section (16) Equipment: Client to pay for capital expenditures at contract inception or pay off NET book value of equipment if contract is ended before maximum term is completed.

See Question #2 http://www.procurement.sc.gov/

4. Pg 16, Section A. Facility Maintenance Services: Client to pay for capital expenditures at contract inception or pay off NET book value of equipment if contract is ended before maximum term is completed.

See Question #2

5. Are the figures shared on the FY2024 Non-Personnel Expenses tab in addition to or included in the figures on the FY2025 Budget tab?

They are two entirely separate things. One is the current year approved budget. The other consists of the actual expenditures for the prior year.

6. Are the figures shared on the FY2024 Repair & Maintenance tab in addition to or included in the figures on the FY2025 Budget tab?

See Question #5

7. Can you please give what you believe is the total budget number for FY25-26? (Not broken out into categories).

FY25-26 budget is still in development and has not been approved by the Board of

Trustees.

8. How many current long-term employees do you anticipate being 1-2 years from retirement?

As of the release of the RFP, 20 employees are eligible for retirement – 14 for full retirement and 6 for early retirement.

9. Is the current service level at APPA 2 across all services and facilities?

We do not believe we are at APPA 2 in all areas. Some areas are 2 but some 3 and 4

(this is both in overall maintenance, grounds and custodial).

10. Do Winthrop officials believe the wage rates are at the correct level?

It is up to the vendor to establish what they believe are appropriate pay rates plus benefits for their employees.

11. Is the “RFP Financial Data” file tab titled “FY 2025 Budget” a full 12 months of data? And is it all inclusive of contract services costs?

Yes