Evaporative Cooling Equipment Supplies

Closed State & local contract opportunity

Solicitation number
250161
State
Arizona
Responses due

Opportunity facts

Jurisdictions
NIGP codes
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UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Tucson, through its General Services Department, Facilities and Communications Maintenance Division, is soliciting qualified vendors to furnish evaporative cooling equipment supplies on an as-needed basis, with proposals due August 19, 2026, and a pre-submittal meeting scheduled for August 5, 2026. This procurement is subject to HUD, FTA, and ARPA federal compliance requirements, including Davis-Bacon prevailing wage, Section 3 low-income hiring benchmarks (25 percent of labor hours by Section 3 workers, 5 percent by targeted Section 3 workers), and HUD-MWRD set-asides encouraging minority and women-owned business participation.

The City maintains approximately 1,500 evaporative cooling units across municipal facilities, ranging from residential-scale to large commercial-grade installations manufactured by UMP, Aircool, Mastercool, Champion, Juneaire, and Bigassfan. Contractors must maintain a local storefront with trained technicians and sufficient inventory, provide one-year warranty on all parts, manage defective products and recalls, and offer technical support. The pricing schedule includes 176 line items with estimated quantities plus hourly rates for normal and after-hours service and optional discount percentage. All products must be currently produced and in customer use.

The contract term is one year from award, with the City holding options to extend for up to four additional one-year periods. Evaluation criteria, weighted in order of importance, are Method of Approach (delivery, order processing, invoicing, account management, emergency response, certifications), Qualifications and Experience (manufacturer coverage, authorization letters, years in business, references, service continuity), and Price. Contractors must register with the City, obtain a business license, maintain commercial general liability insurance of $1 million per occurrence and $2 million general aggregate, and comply with all federal requirements. Delivery is FOB Destination Freight Prepaid. Proposals are submitted electronically by 2:00 p.m. Arizona time on August 19, 2026.

Opportunity text

The City of Tucson, through its General Services Department, Facilities and Communications Maintenance (FCM) Division, is soliciting qualified vendors to furnish Evaporative Cooling Equipment Supplies on an as-needed basis. These supplies are required to support the ongoing maintenance, repair, and operation of the City's evaporative cooling systems across a diverse portfolio of municipal facilities.

The City maintains an estimated inventory of approximately 1,500 evaporative cooling units, ranging from residential-scale systems to large, complex commercial-grade installations. The intent of this solicitation is to establish one or more contracts with responsible and responsive vendors capable of providing reliable, timely, and cost-effective access to required parts and materials.

Files

File Type Posted
Evaporative_Cooling_Equipment_Supplies.pdf PDF
HUD-5370-C1_(MWRD_>_$250,000).pdf PDF
HUD-SECTION_3_(FY26).pdf PDF
Offer_and_Acceptance.pdf PDF
FTA_TERMS_AND_CONDITIONS.pdf PDF
COT_ARPA_Terms_and_Conditions.pdf PDF
HUD-5369-B.pdf PDF
HUD-5370-C2_(MWRD_>_$2,000).pdf PDF
HUD-MWRD_(FY25-26).pdf PDF

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