Establishment Project 2027Bid Documents

The Indiana Family and Social Services Administration, Division of Disability, Aging and Rehabilitative Services is requesting proposals under RFP 26-87798 for Community Rehabilitation Programs (CRPs) to establish or improve capacity in the provision of vocational rehabilitation employment services to individuals with disabilities, with proposals due November 4, 2026 at 3:00 PM ET and a pre-proposal conference scheduled for September 30, 2026.

A 3% subcontracting goal applies to Indiana Veteran Owned Small Businesses. Qualified state agencies serving persons with severe disabilities may receive preference points pursuant to Indiana Code 5-22-13. Buy Indiana certification status is evaluated as part of the selection criteria.

The scope covers staffing, training, and supply costs to expand CRP capacity in delivering employment services — including Discovery, job readiness training, outcome-based employment services, supported and customized employment, job placement, on-the-job supports, and youth extended services — to Vocational Rehabilitation applicants and eligible individuals. CRPs must hire new direct-service employment staff (such as employment consultants or job coaches) dedicated to VR caseloads, maintain staffing ratios of 1:10 to 1:20, and submit a Staffing and Training Plan within 30 days of award. Allowable costs include staffing for newly created positions, training aligned with Association of Certified Rehabilitation Educator competencies or BRS-contracted programs, and one computer per new position. CRPs must provide a nonfederal match: for Year 3, staffing costs are reimbursable at 60% federal funding with CRP providing 21.3% match; for Year 4, staffing costs decrease to 45% federal reimbursement. Training and supplies are reimbursable at 100% both years under the same match structure. Monthly reimbursement is contingent upon claim review and match deposit submission by the 20th of each month.

The contract term is two years from execution covering Years 3 and 4 of the project period. Respondents must be registered with the Indiana Secretary of State, provide two years of audited financial statements or Dunn & Bradstreet reports, submit three client references by November 4, and complete all RFP attachments including Technical Proposal, Cost Proposal, Business Proposal, and Attestation forms. Evaluation criteria total 85 points: Management Assessment/Quality (50 points), Cost (30 points), and Buy Indiana Initiative (5 points). Written questions are due October 7, 2026 by 3:00 PM ET. Pricing must be firm for a minimum of 180 days from award.