Emergency Disaster Debris Removal & Disposal Services

The City of Leesburg, Florida is seeking proposals for Emergency Disaster Debris Removal & Disposal Services through Invitation for Bid (IFB) No. 250802, targeting comprehensive emergency response capabilities for natural disaster scenarios in Miramar Beach CDP. The procurement aims to secure a contractor capable of providing labor, equipment, tools, materials, and supplies for collecting, cleaning, demolishing, removing, processing, and disposing of debris that threatens public safety. Qualified firms must demonstrate at least five years of recent experience with Florida local governments and provide evidence of three completed debris removal projects. The solicitation requires contractors to mobilize personnel and equipment within two days of a disaster, work up to 12-hour days during initial emergency response, and coordinate with emergency management teams. Proposals are due on April 30, 2025, at 1:00 p.m., with an initial one-year contract term and potential for four additional one-year renewals. The evaluation will focus on contractor qualifications, project team expertise, equipment capabilities, management plans, and Florida contract history, with strict adherence to a 5-page submission limit for qualifications documentation.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. The current incumbent contractor is TFR Enterprises, Inc., who was awarded the previous contract in November 2018 and was paid $295,540.12 for the most recent debris removal event. The service area covers approximately 47 square miles with 114 miles of roads, with the most recent activation being for Hurricane Milton, which resulted in 35,016 cubic yards of vegetative debris collection. Contractors must maintain comprehensive insurance coverage, including $1,000,000 per occurrence for General and Automobile Liability, and Workers' Compensation insurance with $100,000 employer liability limits. While specific budget ranges are not explicitly stated, the itemized bid form includes estimated quantities such as 80,000 cubic yards of vegetative debris removal and 10,000 cubic yards of construction debris removal, suggesting potential significant contract value. The City will utilize a fixed unit price agreement with potential annual price adjustments up to 5% for renewal terms, and will withhold 5% retainage until project completion.