Construction: CFMO Building 1707 HVAC Renovations

The West Virginia Department of Administration Purchasing Division is requesting quotes for HVAC system replacement at CFMO Building 1707 in Charleston, West Virginia, under CRFQ ADJ2600000022, with bids due July 21, 2026 at 1:30 p.m. EST. The mandatory pre-bid meeting was held June 17, 2026; vendor technical questions were due June 22, 2026. Addendum 4, issued July 13, is the most recent modification.

The scope is complete removal of existing HVAC equipment and installation of a new system per detailed mechanical specifications and drawings. Work includes three rooftop packaged units (RTUs) with capacities of 2,040 to 5,685 CFM, 20 variable air volume (VAV) terminal units with electric reheat coils, complete ductwork with insulated double-wall spiral construction, diffusers, grilles, electric unit heaters, and associated controls. The contractor must also remove and replace all existing acoustical ceiling tile and grid systems and remove and reinstall all existing ceiling-mounted lighting, detectors, security, and fire alarm equipment in original locations. All work must be coordinated with the occupied building; RTUs must be set on curb adapters. Equipment specifications designate Titus and AAON manufacturers. Work must comply with 2018 International Building Code, 2018 International Mechanical Code, 2020 National Electric Code, West Virginia State Building and Fire codes, ASHRAE 90.1-2013, and NFPA 101 Life Safety Code. New electrical service coordination with AEP is required, including new panelboards and disconnects.

Bidders must demonstrate a minimum of five successfully completed similar projects, hold a valid West Virginia contractor's license, and submit a signed drug-free workplace affidavit. A 5 percent bid bond is required; performance bonds and labor/material payment bonds each at 100 percent of contract value are required before award. Lump-sum pricing covering all labor, materials, equipment, fees, bonds, insurance, and taxes is required, plus unit prices for ductwork sizes, diffusers, heaters, VAV units, and other components. Pricing must remain firm for 90 days from bid opening. The state reserves 10 percent retainage from progress payments, with liquidated damages at $1,500 per day of delay plus $1,250 fixed cost for Staff Judge Advocate review for work not completed by the contract completion date. Payment is made in arrears upon receipt of invoices supporting progress work, processed monthly or less frequently. Bids are submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Contracting officer is David H. Pauline at 304-558-0067 or david.h.pauline@wv.gov. All four addenda must be acknowledged in the bid submission to avoid disqualification.