Audio Visual System Bethany Library

The Metropolitan Library System of Oklahoma County is soliciting bids for an Audio Visual System installation at the Bethany Library, located at 6700 NW 35th Street in Bethany, Oklahoma. The Invitation to Bid (ITB # 19-053-08) requires a comprehensive AV system installation across multiple library spaces, including Meeting Rooms A and B, Children's Program Room, Group Study Rooms, Conference Room, Vestibule, Staff Break Room, and Help Desk. The procurement involves purchasing and installing audio-visual equipment such as projectors, flat panel monitors, speakers, microphones, wireless collaboration devices, and associated infrastructure. The original bid deadline was February 12, 2019, at 2:00 PM, with bids to be submitted to the Downtown Library's first floor Security Desk. A pre-bid meeting was held on January 15, 2019, at the Bethany Library location. Bidders must submit comprehensive documentation, including a Bidder Information Sheet, Affidavit for Filing with a Competitive Bid, Business Relationships Affidavit, and proof of insurance. The library reserves the right to award by item or reject any bids received.

The procurement appears to have a local preference provision, with preferential consideration given to Oklahoma County residents, vendors, and contractors whose property taxes directly support the library system, provided the price differential does not exceed 5% or $1,000. While no specific set-aside designations for disadvantaged enterprises were explicitly noted, the bid documents suggest a competitive and open procurement process. The project encompasses detailed technical specifications for AV equipment, including specific requirements for display sizes (60" for Conference Room A and Commons area, 46" for other spaces) and specific equipment configurations. No incumbent vendors were identified in the documentation. The technical drawings and addenda indicate the project involves comprehensive infrastructure preparation, with specific mounting instructions, cable pathways, and integration requirements. Although no explicit budget range was provided, the detailed technical specifications and multiple architectural and engineering firm involvement suggest a significant investment in the library's technological infrastructure.