ITB 19-053-08 Audio Visual System Bethany Library.pdf

Metropolitan Library System of Oklahoma County

Invitation to Bid

Audio Visual System for the Bethany Library

ITB # 19-053-08

Proposal Due Date/Time:

February 12th, 2019 2:00PM

Downtown Library, 1st Floor Security Desk

Pre-Bid Meeting January 15th, 2019 2:00PM

Bethany Library

Table of Contents Notice to Bidders Bidder Information Sheet Affidavit For Filing With A Competitive Bid

BUSINESS RELATIONSHIPS AFFIDAVIT

General Bidding Terms and Conditions Bid Proposal - ITB 19-053-08 Bid Checklist Section 27 41 16 – Integrated Audio/Video Systems Equipment……………………………………27 4116 – 1 to 27 4116 – 33

Notice to Bidders

The Metropolitan Library System requesting sealed bids for the Purchase and Installation of an Audio-Visual System for the Bethany Library located at 6700 NW 35th Street, Bethany, OK 73008.

Sealed bids will be accepted until February 12th, 2019 at 2:00 PM at the first floor Security Desk in the Downtown Library (1st floor), 300 Park Avenue, Oklahoma City, OK 73102. Bids will be opened and read aloud at that time in the 3rd floor conference room.

Bids shall be in a sealed envelope, clearly marked “Audio-Visual System Bethany Library” and shall have the name of the Vendor, the Solicitation Number, and the time and date of the bid opening.

The specifications and bid documents may be obtained from the Business Office at the Downtown Library (3rd floor), 300 Park Avenue, Oklahoma City, OK 73102 or by calling John Rahhal at 405-606- 3794 or Lisa Walker at 405-606-3792 or downloaded at https://www.bidnetdirect.com/.

A pre-bid meeting will be held on January 15th, 2019 at 2:00PM at the Bethany Library located at 6700 NW 35th Street, Bethany, OK 73008.

Following the evaluation of bids, a recommendation will be made to the Metropolitan Library Commission for approval.

Bidder Information Sheet

Solicitation #

Bidder Information:

Company Name:

Address:

City: State: Zip Code:

Contact Name:

Contact Title: Phone:

Email: Fax:

FEI/SSN:

Affidavit For Filing With A Competitive Bid

State of

County of

, of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to restrain from bidding; or with any official or employee of the Metropolitan Library Commission of Oklahoma County as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between bidder and any official or employee of the Metropolitan Library Commission of Oklahoma County concerning exchange of money or other thing of value for special consideration in the letting of a contract.

Affiant is advised that under the Oklahoma State Law:

No person, firm, or corporation who is convicted of or pleads guilty to a felony involving fraud, bribery, corruption of sales to the state or to any of its political subdivisions, may make sale of real or personal property to the state or any political subdivision thereof.

Affiant further states that (s)he has not been convicted of or pleaded guilty to any such violation

Subscribed and sworn to Before Me

This day of 201

Signed By:

Print Name:

Notary Public Title:

Commission Expires:

Date:

BUSINESS RELATIONSHIPS AFFIDAVIT

STATE OF )

COUNTY OF )

, of lawful age, being first duly sworn on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affiant further states that the nature of any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with the architect, engineer, interior designer, or other party to this project is as follows:

Affiant further states that any such business relationship presently in effect or which existing within (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other party to the project is as follows:

Affiant further states that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms as follows:

(If none of the business relationships herein above mentioned existed, affiant should so state.)

Subscribed and sworn before me Firm:

This day of 201

Signed:

Printed Name:

Commission Expires: Title:

General Bidding Terms and Conditions

1. Definitions:

1.1 “Bid” or “proposal” means an offer to provide the goods and/or services by the bidder in response to a solicitation.

1.2 “Bidder” means an individual or legal entity that submits a bid in response to a solicitation.

1.3 “Solicitation” means a request or invitation by the Metropolitan Library System (MLS) for a supplier to sell goods and/or services to the MLS. A solicitation may be an Invitation to Bid, a Request for Proposal, or a Request for Quote.

1.4 “Supplier”, “vendor”, or “contractor” means an individual or legal entity that sells or desires to sell goods and/or services to the MLS.

2. Preparation and Submission of Bids

2.1 These General Bidding Terms and Conditions, any Special Terms and Conditions, and the provisions of the Solicitation Specifications and/or attachments apply to and become a part of the terms and provisions of the Bidder's Proposal. Bidders are expected to examine these general instructions and any special instructions and conditions prior to submitting the bid proposal. Failure to comply with any of the instructions contained herein may result in rejection of the bid.

2.2 Submitted bids shall include the “Bidder Information Sheet”, a properly executed “Affidavit for Filing a Competitive Bid”, a “Business Relationships Affidavit”, a completed W-9, and any other forms required by this solicitation.

2.3 Bids must be submitted to the MLS Business Office in a sealed envelope or package. The

SOLICITATION NUMBER AND RESPONSE DUE DATE MUST APPEAR ON THE FACE OF THE

ENVELOPE OR PACKAGE. The bidder name and address must also appear on the face of the envelope or package. Bid proposals must be submitted in ink or typewritten, and signed by the Bidder.

2.4 Bidders are invited, prior to submitting any proposal, to visit the job site and to examine carefully all local conditions. The Bidders should inform themselves, by their independent research, of the difficulties to be encountered and the accessibility of the work. Bidders should take into all accounts the attending circumstances affecting the cost of doing the work or the time required for its completion. It is the responsibility of the Bidder to obtain all necessary information required to make an intelligent proposal.

Bidders should rely exclusively upon their own measurements, estimates, investigations and other data that are necessary for full and complete information upon which the proposals are to be based.

2.5 The bids filed with the Business Office will be opened immediately after the time stated in the "Notice to Bidders" and read aloud. For projects exceeding $50,000, bids received more than ninety-six (96) hours excluding Saturdays, Sundays and holidays before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. Bids received after the response due date and time shall be considered non-responsive and shall not be considered for any resulting award. Bidders are invited to attend at the time set for opening proposals.

2.6 Submitted bids are rendered a legal offer and any bid, when accepted by the Metropolitan Library System

(MLS), shall constitute a contract.

3. Sales Tax and Incurred Expenses

3.1 The Library is qualified for exemption from State and Local Sales Tax. Bidders shall not include these taxes in price quotes.

3.2 All costs and time incurred by the Bidder in preparing the response to the bid requirements and specifications or that is required to finalize the bid award and/or contract, is at the sole expense of the Bidder. The MLS will not be held responsible or accountable for any costs incurred by the Bidder in preparing the bid proposal.

4. Insurance, Bonds, and Indemnification

4.1 At contractor’s expense, the contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work performed by the contractor. The minimum scope of such insurance is as follows:

4.1.1 Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage $2,000,000 aggregate. Coverage shall include product liability and completed operations.

4.1.2 Automobile Insurance: Coverage to include all Contractor’s owned, non-owned, and hired vehicles, with minimum limits of $1,000,000 for bodily injury and property damage each occurrence.

4.1.3 Workers Compensation and Employers Liability: Contractor agrees to comply with applicable federal and state workers compensation statutes.

4.1.4 On all policies the insurer shall agree to waive all rights of subrogation against the Metropolitan

Library System (MLS), its officers, officials, employees, Boards and Commissions. The MLS must be shown as an additional insured on all policies, except workers compensation coverage.

4.2 Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to MLS.

4.3 The contractor shall furnish MLS with certificates of insurance detailing coverage requirements by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on the insurer’s behalf. The certificates are to be received and approved by MLS and shall be furnished with the proposal. The requirements of waiver of subrogation and naming the MLS as an additional insured will only be required after the contract is awarded. MLS reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.4 For projects exceeding $50,000, the MLS requires all bidders to submit with the bid proposal a Bid Bond in the amount of five percent (5%) of the total bid price.

4.5 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Performance Bond in the amount of one-hundred percent (100%) of the total bid price to ensure completion of the work.

4.6 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Payment Bond in the amount of one-hundred percent (100%) of the bid price to assure that MLS is protected from the action of subcontractors, suppliers and employees for unpaid debts of the contractor.

4.7 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Defect Bond in the amount of one-hundred percent (100%) of the bid price to provide corrections of defects in the construction and equipment for one year after acceptance of the work.

4.8 The successful bidder agrees to defend, indemnify and hold harmless MLS, the Metropolitan Library Commission, its officers, officials, employees, Boards and Commissions from any and all claims, judgements, suits, demands, or other liabilities arising out of or resulting from or related to the work performed in connection with this bid that are due to the negligence or fault of the successful bidder or any of its agents, employees, subcontractors or suppliers.

5. Delivery and Installation Requirements

5.1 All Prices quoted shall be F.O.B destination unless otherwise stated in the solicitation.

5.2 Bid proposals must show the number of days estimated for production, delivery and installation of the product, services, work and/or project under normal conditions. Unrealistically short or long completion dates may cause bids to be rejected. The Purchasing Officer must be kept advised at all times of the commencement date and the progress of the work being performed by the successful bidder.

5.3 Final inspection and acceptance shall be at destination.

6. Quantities And Measurements

6.1 All quantities and measurements indicated in the technical specifications shall be considered on a more or less basis. Contractors must rely on their own measurements and calculations for material and supplies.

Invoices and claims will be processed for payment based upon the exact quantity of material delivered and/or work performed by the contractor.

7. Manufacturers’ Name/Approved Equivalents

7.1 Unless otherwise specified, manufacturers’ names, brand names, information and/or catalog numbers listed in specifications are for information and not intended to limit competition. Bidder may offer any brand for which they are an authorized representative, and which meets or exceeds the specification for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer’s name and number. Bidder shall submit sketches, descriptive literature, and/or complete specifications with their bid. Reference to literature submitted with a previous bid will not satisfy this requirement. The bidder shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto.

8. Interpretation Of Specifications

8.1 Any exceptions to these general instructions and any deviations from the specifications must be submitted in writing, attached and made a part of the bidder’s proposal. If the bidder does not indicate any exceptions, it will be construed to mean that the bidder proposes to comply with all instructions and all terms and conditions and specification contained in the solicitation the price quoted in the proposal.

8.2 A bidder requiring an interpretation of any documents included in the solicitation may submit a written request to the Purchasing Officer twenty-four (24) hours prior to the pre-bid conference. The person submitting such a request will be responsible for its prompt delivery. An interpretation of the bid package documents will only be made by an Addendum. The Addendum will be duly issued and a copy of such Addendum will be mailed or delivered to each person receiving/requesting the solicitation. However, it is the responsibility of the bidder to contact the Purchasing Officer/Business Office to determine if there have been any addenda to the solicitation. The MLS will not be responsible for any other explanations or interpretations of the proposed documents other than those described in official addenda to the solicitation.

9. Evaluation And Acceptance Of Proposal

9.1 All bid proposals received at the published bid opening date and time will be opened and read aloud.

Unless alternate criteria are included in any specifications, the criteria used to determine best and lowest bidder will be the Bidder's compliance with all requirements and technical specifications, completion dates, experience, qualifications, history of contract relations with the MLS, references if required, and pricing.

9.2 Preferential Consideration of Local Vendors

9.2.1 The Metropolitan Library System, in accordance with its purchasing policy as amended by the

Metropolitan Library Commission on May 15,1986, will give preferential consideration when purchasing supplies, and/or services, through the competitive bidding process, to Oklahoma County residents, vendors and contractors whose property taxes directly support the Metropolitan Library System.

9.2.2 Preferential consideration will only be given when all other factors used in determining lowest and best bidder are equal, and when the differential between the local and non-local vendor's bid price does not exceed 5% or $1,000, whichever is less.

9.3 The Library reserves the right to; award by item, groups of items or all items of the bid; to reject any or all bids received, in whole or in part, and to waive any technical defects, irregularities and omissions, if found to be in the best interest of the Library.

9.4 The administration will submit to the Library Commission, a recommendation of contract award based on the evaluation of the successful Bidder's proposal.

10. Choice of Law & Venue

10.1 Any claims, disputes, or litigation relating to the solicitation, or the execution, interpretation, performance, or enforcement of the contract shall be governed by the laws of the State of Oklahoma.

10.2 Venue for any action, claim, dispute or litigation relating in any to the contract shall be in Oklahoma County, Oklahoma.

11. Termination for Cause

11.1 The MLS may terminate the contract for default or any other just cause upon notice to the supplier.

11.2 The Library may terminate the contract immediately, without notice to the supplier, when violations are found to be an impediment to the function of the Library and/or detrimental to its cause or when conditions preclude notice.

11.3 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted.

12. Termination for Convenience

12.1 The MLS may terminate the Contract, in whole or in part, for convenience if it is determined that termination is in the best interest of the MLS. The MLS will deliver a Notice of Termination for Convenience to the supplier specifying the effective date of the Contract termination. The Contract termination shall be a minimum of 60 days from the date of the Notice of Termination for Convenience.

12.2 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted.

13. Compliance With Applicable Laws

13.1 The products and services supplied under this contract shall comply with all applicable federal, state and local laws, ordinances, codes, and regulations including those of the Metropolitan Library System. The supplier shall maintain all applicable licenses and permit requirements.

14. Payment

Payment shall be made to the Contractor after products have been delivered and accepted or services have been provided and accepted or according to any payment terms in any Special Terms and Conditions.

15. Special Terms and Conditions

15.1 Any Special Terms and Conditions set forth in a solicitation apply with the same force and affect as these General Bidding Terms and Conditions. However, conflicts or inconsistencies shall be resolved in favor of the Special Terms and Conditions.

Bid Proposal - ITB 19-053-08

Purchase and Installation of Audio-Visual System-Bethany Library

Bid Opening Date & Time: 2:00 PM, February 12, 2019

FIRM/VENDOR:

ADDRESS:

CITY/STATE/ZIP:

The undersigned, as the Bidder, declares that, before preparing this bid, (s)he has read carefully the requirements for bidders, specifications, and affidavits, and that (s)he is familiar with all provisions of the same. Said Bidder proposes and agrees that if the proposal is accepted, (s)he will enter into a contract with the Library after acceptance of this proposal by the Commission.

Bid Proposal: Provide all labor, materials, tools, supervision, etc necessary to install audio visual system as described in the bid specification.

Room(s) Bid Price

Meeting Rooms A & B (132 & 131)

Children’s Program Room (105)

Group Study Rooms (109, 110, 111, 112)

Conference Room (128)

Vestibule (100)

Staff Break Room (121)

Help Desk

Total

Number of calendar days to complete from contract execution

The bidder has the following Addenda, receipt of which is hereby acknowledged.

# Date Initialed # Date Initialed # Date Initialed

The undersigned, of lawful age, being first duly sworn upon oath deposes and says: that (s)he has the lawful authority to execute the within and foregoing proposal; and that (s)he has executed the same by subscribing his/her name hereto under oath for and in behalf of said Bidder.

Subscribed and sworn to Before Me This day of 2019

Signed By:

Print Name:

Title:

Commission Expires:

Date:

Bid Checklist

RFP ITB 19-053-08

1. Bid is in a sealed envelope or package with solicitation number, bid due date, the name and address of the bidder.

2. Includes completed Bidder Information Sheet.

3. Includes an executed Affidavit for Filing With a Competitive Bid.

4. Includes an executed Business Relationship Affidavit

5. Includes documentation of qualifications per Quality Assurance Section 1.10 A.

6. Includes proof of insurance.

7. Includes a W-9.

8. Includes executed Bid Proposal.

9. Bid Proposal includes acknowledgement of any addenda.

CITY OF BETHANY 6/16/17 BETHANY LIBRARY

BETHANY, OK FINAL CONSTRUCTION DOCUMENTS

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 1

SECTION 27 41 16 - INTEGRATED AUDIO/VIDEO SYSTEMS AND EQUIPMENT

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. General provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this section. Reference AV drawings for additional information.

B. The work of this section also includes:

1. Required licenses, insurance and permits including payment of charges and fees

2. Verification of dimensions and conditions at the job site

3. Preparation of submittal information

4. Pick-up of Owner Furnished Equipment (OFE) and incorporation into project if applicable.

5. Development and implementation of AV control system software code and control panel layouts, which will become the property of the Owner

6. Installation in accordance with the contract document, manufacturer's recommendation, and in conformity with applicable codes and authority having jurisdiction (AHJ)

7. Extension of electrical service, including ground, to equipment locations if required

8. Final tests and adjustments, written report, and documentation

9. Instruction of operating personnel

10. Provision of manuals

11. Maintenance services and warranty.

1.2 RESPONSIBILTY

A. All materials, equipment, transportation, and labor necessary to achieve a complete and functionally working system as shown or inferred on the Drawings and in the Specifications. Supply accessories and minor equipment items (such as, but not limited to:

power strips, adapters, connectors, mounting hardware, etc.) needed for a complete system, even if not specifically mentioned in these Specifications or on the associated Drawings, without claim for additional payment.

B. Notwithstanding any detailed information in the Contract Documents, it is the responsibility of the Contractor to supply a full working, tested, and calibrated system.

Notify the Architect of any discrepancies in part numbers or quantities before bid. Failing to provide such notification, supply items and quantities according to the intent of the Specification and Drawings, without claim for additional payment.

C. Specifications and drawings are complementary. Work called for by one is binding as if called for by both. Any discrepancies between specifications and drawings shall be brought to the attention of the Architect for clarification during the bidding period. No allowance shall subsequently be made to the Contractor by reason of his failure to have brought said discrepancies to the attention of the Architect.

D. Execute all work in accordance with the National Electrical Code (NEC), the National Electrical Safety Code, the Occupational Safety and Health Act (OSHA) and all applicable State and Local codes, ordinances, and regulations. If a conflict develops between the

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 2

contract documents and the appropriate codes and is reported to the Architect prior to bid opening, the Architect will prepare the necessary clarification. Where a conflict is reported after contract award, propose a resolution of the conflict and, upon approval, perform Work.

1.3 RELATED WORK SPECIFIED ELSEWHERE

A. Section 1: Submittals.

B. Section 11: Projection Screens.

1. Screens and installation of screens.

C. Section 16: Electrical Work.

1. Conduit, wireways, floor boxes, wall boxes, pull boxes, junction boxes, AC power circuits and ground wiring.

1.4 REFERENCES

A. Published specification standards, tests or recommended methods of trade, industry or governmental organizations apply to Work in this section where cited below:

1. American National Safety Institute (ANSI)

2. American Society of Testing and Materials (ASTM)

3. Electronics Industries Association (EIA)

4. Federal Communications Commission (FCC)

5. National Electrical Manufacturer’s Association (NEMA)

6. National Electrical Code (NEC)

7. Underwriters Laboratories (UL)

8. Occupational Safety and Health Administration (OSHA)

9. Building Industry Consulting Service International (BICSI)

10. Davis and Davis, Sound System Engineering (2nd Edition), Howard W. Sams, 1987

11. Giddings, Audio System Design and Installation (ASDI), Howard W. Sams, 1990

12. AV Installation Handbook Second Edition: The Best Practices for Quality

Audiovisual Systems, Infocomm, 2009

1.5 DEFINITIONS

A. In addition to those Definitions of Division1, the following list of terms as used in this specification shall be defined as follows:

1. Furnish - To purchase, procure, acquire, and deliver complete with related accessories.

2. Install – To set in place, join, attach, link, set up or otherwise connect together and test until complete before turning over to the Owner, all parts, items, or equipment supplied by Contractor.

3. Provide – To furnish and install.

4. OFCI – Owner Furnished, Contractor Installed

1.6 DESCRIPTIONS & REQUIREMENTS

A. The following is intended to further describe the Work and clarify design intent and is not an exhaustive description of the systems.

B. Meeting Rooms A (Rm 132) and B (Rm 131) Video/Audio/Control System:

1. Three fixed ceiling mounted front projection video projectors shall be provided for use with the three wall mounted motorized projection screens.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 3

2. Input sources shall be from either one of three floor boxes containing a computer input , HDMI video inputand an XLR Podium Mic input. A Blu-Ray player shall also be provided and located in the equipment rack.

3. Provide two wireless collaboration devices to be located in the equipment rack.

4. Program/speech audio volume control/equalization/amplification shall be provided.

Program audio and speech reinforcement shall be via recessed ceiling speakers.

5. Provide IR type assistive listening system for use by hearing impaired individuals.

6. System control shall be available via a wall mounted control panel.

7. The touch screen is the human interface and the presenter’s access to the control system. The screen layout is to use familiar icons and color to clearly present the functions available.

8. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Transport control of Blu-Ray.

b. Source Selection: Blu-Ray, Computer 1, Computer 2, Computer 3, HDMI 1, HDMI 2 and HDMI 3.

c. Projection Screen 1, 2, 3 - raise/lower.

d. Program Audio Volume - up/down/mute.

e. Speech Audio Volume - up/down/mute for wireless and Podium Mics.

f. Room Combine

9. Provide equipment rack for switchers, amplifiers and signal processing equipment.

Equipment rack shall be located in Storage-127 with access to controls in southern wall of Rm 131.

C. Conference Room/Multi-Purpose Room 128 Video/Audio/Control System:

1. One flat panel monitor

2. Input sources shall be from a wall plate and a wireless collaboration device.

3. Program audio volume control /amplification shall be provided. Playback audio shall be via a soundbar speaker mounted underneath the flat panel monitor.

4. The button panel is the human interface and the presenter’s access to the control system.

5. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Program Audio Volume - up/down/mute

b. Monitor on/off

c. Input selection

D. Staff Break Room 121 Video/Audio/Control System:

1. One flat panel monitor

2. Program audio volume control /amplification shall be provided. Playback audio shall be via a soundbar speaker mounted underneath the flat panel monitor.

3. The button panel is the human interface and the presenter’s access to the control system. The button layout is to clearly present the functions available.

4. The only input will be for a cable TV feed

5. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Program Audio Volume - up/down/mute.

b. Monitor on/off

E. Vestibule 100 Video/Audio/Control System:

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 4

1. One flat panel monitor

2. Program audio volume control /amplification shall be provided. Playback audio shall be via a soundbar speaker mounted underneath the flat panel monitor.

3. One ROKU device shall be provided.

F. Helpdesk Video/Audio/Control System:

1. One flat panel monitor

2. Input sources shall be from a wall plate.

3. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Program Audio Volume - up/down/mute

b. Monitor on/off

c. Input selection

4. Program audio volume control /amplification shall be provided. Playback audio shall be via a soundbar speaker mounted underneath the flat panel monitor.

G. Group Study Rooms 109, 110, 111, 112 Video/Audio/Control Systems:

1. Each room will have one flat panel monitor.

2. Input sources shall be from a wall plate.

3. Provide one wireless collaboration device to be located behind the monitors in the backbox.

4. Program audio volume control /amplification shall be provided. Playback audio shall be via a soundbar speaker mounted underneath the flat panel monitor.

5. System control shall be available via a button panel.

6. The button panel is the human interface and the presenter’s access to the control system.

7. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Program Audio Volume - up/down, mute.

b. Monitor on/off

Input selection: HDMI, VGA or Wireless Collaboration

H. Children’s Program Room (105) Video/Audio/Control System:

1. The room will have one front projection wall mounted motorized screen with a fixed ceiling mounted video projection unit.

2. Input sources shall be from one wall plate containing a computer input and a HDMI video input. A Blu-Ray player shall also be provided and located in the equipment rack.

3. Program/speech audio volume control/equalization/amplification shall be provided.

Program audio and speech reinforcement shall be via recessed ceiling speakers.

4. Provide IR type assistive listening system for use by hearing impaired individuals.

5. Provide one wireless collaboration device to be located in the equipment rack.

6. System control shall be available via a wall mounted control panel.

7. The touch screen is the human interface and the presenter’s access to the control system. The screen layout is to use familiar icons and color to clearly present the functions available.

8. Control functions are to be grouped in a logical and reasonable arrangement. The system should be capable of:

a. Transport control of Blu-Ray.

b. Source Selection: Blu-Ray, HDMI 1, VGA, Computer

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 5

c. Projection Screen - raise/lower.

d. Program Audio Volume - up/down, mute.

9. Provide equipment rack for switchers, amplifiers and signal processing equipment.

Equipment rack shall be located in Storage-106 with access to controls in southern wall of Rm 105.

1.7 SUBMITTALS

A. Provide submittals in accordance with Conditions of the Contract and Division 1, Submittal Procedures section unless otherwise indicated.

B. Supplementary submittal requirements:

1. Provide the following in one electronic submission for review within thirty days of issuance of Notice to Proceed (NTP) and prior to commencement of Work:

a. Complete schedule of submittals.

b. Chronological schedule of Work in bar chart form.

c. Manufacturer’s Data Sheets:

1) Provide a complete table of contents with the following information:

2) Project title.

3) Submittal number. In the case of a resubmittal, use the original submittal number immediately followed by the suffix “R” immediately followed by a unique number and be numbered in consecutive order.

4) Date of submission.

5) Provide a list of and Manufacturer's data sheets on products to be incorporated with the Work. Arrange data sheets in the same order they appear in this specification. Where a data sheet shows more than one product, indicate the model being proposed with an arrow or other appropriate symbol.

6) Submit manufacturer’s product literature for each type of firestop material to be used. Literature shall include documentation of UL classifications or approved third party testing. Manufacturer’s name and number for each part shall be included. Submit drawings of through penetrations, which include the system to be utilized for the firestopping application. Drawing shall indicate construction of wall or floor assembly; size, number and material of penetrating items; firestop system designation; required F-rating, T-rating and remarks.

7) Upon Owners and/or Consultant’s request provide (3) three copies of the submittals. Bind submittal in titled three ring D style binders sized for 150 per cent of the material. Maximum size: three inch spine. Use multiple volumes as required. Separate major grouping with labeled binder tabs.

8) Submissions that do not follow the format and configuration described above will be returned without review.

d. Shop Drawings:

1) Functional Diagrams/Schematics:

2) Detailed, redrawn wiring diagrams showing interconnection of components and products, wiring and cabling diagrams depicting cable types and designators, and device designators for each system. Provide connector designations and terminal strip identification, along with color codes for

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 6

cables connecting to these devices. Give each component a unique designator and use this designator consistently throughout the project.

e. Coordination Drawings:

1) Prepare and submit a set of coordination drawings showing major elements, components, and devices of the audio and video system in relationship with other building components. Prepare drawings to an accurate scale of 1/8”=1’-0” or larger on suitable sized media.

2) Prepare floor plans, reflected ceiling plans, elevations, sections, and details to conclusively coordinate and integrate all equipment. Indicate locations where space is limited, and where sequencing and coordination of installations is of importance to the efficient flow of the Work including but not necessarily limited to the following:

3) Equipment housings

4) Wall mounted devices

5) Ceiling mounted devices

f. Equipment: Location of equipment within racks, consoles, or on tables, with dimensions; wire routing and cabling within housings; AC power outlet and terminal strip locations.

g. Patch panel(s): Layouts and designation (labeling) strips, including color schemes.

h. Full fabrication details of any custom enclosures and millwork indicating size, material, finish and openings for equipment.

i. Projector, loudspeaker, camera mounting details, include hardware types and load capacity.

j. Fabricated Plates and Panels: Provide complete drawings on custom fabricated plates or panels. Drawings shall include dimensioned locations of components, component types, engraving information, plate material and color, and bill of material.

k. Labeling: Equipment and cabling labeling scheme. Include font sizes and styles, explanation of scheme, and designator schedule.

l. Schedules: Wiring schedule showing source and destination of wiring and indicating which wiring is in conduit. Junction box schedule showing type of box, size, mounting and location. Include this information with remainder of wiring diagrams.

m. Consultant’s project documents in electronic format will not be supplied to the Contractor for their use as part of submittals.

n. Detail drawings executed at an appropriate scale, but not smaller than 1/8 inch = 1’–0”.

o. Submissions that do not follow the format and configuration described above will be returned without review.

p. Any other pertinent data which is necessary to provide the Work.

2. Control System Software:

a. Provide electronic copies of proposed control system user interfaces within sixty

(60) days of issuance of Notice to Proceed (NTP).

C. Resubmission requirements:

1. Make all requested corrections or change in submittals required. Resubmit for review until no exceptions are taken.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 7

2. Indicate all changes that have been made other than those requested.

1.8 CONTRACT CLOSE-OUT DOCUMENTS:

A. Provide submittals in accordance with Conditions of the Contract and Division 1, Submittal Procedures section unless otherwise indicated, after substantial completion but prior to final observation:

B. Supplementary submittal requirements:

1. Provide the following in one electronic submission for review.

2. Equipment Manuals:

a. Manufacturer's owner/instruction manual for each type of Product by manufacturer and model or part number unless specified otherwise herein

b. Supply manufacturer’s serial numbers for each Product

c. For custom circuits or modifications, a description of the purpose, capabilities, and operation of each item

d. Separately bind list by manufacturer and model or part number of Products incorporated within the Work, arranged in alpha numeric order. When applicable, bind Manufacturer's warranty statements separately.

3. Test Reports: Recorded findings of Commissioning.

4. System Operation and Instructions: Prepare a complete and typical procedure for the operation of the equipment as a system, organized by subsystem or activity.

a. This procedure should describe the operation of system capabilities.

b. Assume the intended reader of the manual to be technically inexperienced but unfamiliar with the components and the facility.

5. Service Information, including service phone number(s) and hours; service schedule;

description of products recommended or provided for maintenance purposes, and instructions for the proper use of these products.

6. Any other pertinent data generated during the Project or required for future service.

7. Within three (3) weeks of final observation, submit the following in one electronic submission for review. Upon Owners and/or Consultant’s request provide (3) three copies of the following:

a. Record drawings: Final rendition of Shop Drawings depicting what is actually incorporated within the Work.

b. Hardcopy full size set of Record drawings.

c. Three (3) compact disc or DVD’s containing Record drawings in AutoCad editable DWG format and Adobe PDF format. Resolution to be sufficient to permit Owner’s technicians to be able to clearly read all notes and text on screen.

d. One set of signed proof-of-training documents.

8. Submittal Format:

a. Record Drawings: Drawings executed at an appropriate scale, but not smaller than 1/8 inch = 1’–0”.

b. Segregate documents into separate binders containing data relevant to operational, maintenance, and warranty issues. Appropriately duplicate data within the separate bindings when it will reasonably clarify procedures, e.g., operational data in maintenance binding.

c. Bind Project Record Manual in titled three ring D style binders sized for 150 per cent of the material. Maximum size: three inch spine. Use multiple volumes as required. Separate major grouping with labeled binder tabs.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 8

C. Resubmission requirements:

1. Make all requested corrections or change in submittals required. Resubmit for review until no exceptions are taken.

2. Indicate all changes that have been made other than those requested.

1.9 CUSTOM SOFTWARE

A. Introduction:

1. Proprietary software provided for the Technical Systems shall be subject to this software license between the Contractor and the Owner as an essential element of the system as defined in the system specification and associated documents, drawings and agreement.

2. Contractor shall agree that 3rd party proprietary software provided with the system shall be subject to this agreement.

3. Contractor and Owner agree that this software license is deemed to be part of, and subject to, the terms of the Agreement applicable to both parties; and shall supersede any standard manufacturer or Contractor’s standard license agreement.

4. Proprietary software shall be defined to include, but not be limited to, device and system specific software and firmware designed to run on conventional computer based operating platforms as well as all micro-processor based hardware used to program, setup, or operate the system or its components.

5. For sake of this agreement, MS Windows® shall not be considered “proprietary” software, unless a non-public version of Windows® or any of its components are critical to the operation of the system in which case it shall be deemed proprietary.

B. License Grant and Ownership:

1. Contractor hereby grants to Owner a perpetual, non-exclusive, site license to all software for Customer’s use in connection with the establishment, use, maintenance and modification of the system implemented by Contractor. Software shall mean executable object code of software programs and the patches, scripts, modifications, enhancements, designs, concepts or other materials that constitute the software programs necessary for the proper function and operation of the system as delivered by the Contractor and accepted by the Owner.

2. Except as expressly set forth in this agreement, Contractor shall at all times own all intellectual property rights in the software. Any and all licenses, product warranties or service contracts provided by third parties in connection with any software, hardware or other software or services provided in the system shall be delivered to Owner for the sole benefit of Owner.

3. Owner may supply to Contractor or allow the Contractor to use certain proprietary information, including service marks, logos, graphics, software, documents and business information and plans that have been authored or pre-owned by Contractor.

All such intellectual property shall remain the exclusive property of Owner and shall not be used by Contractor for any purposes other than those associated with delivery of the system.

C. Copies, Modifications, and Use:

1. Source code shall be available to Owner for a period of not less than 10 years.

2. Owner may make copies of the software for archival purposes and as required for modifications to the system. All copies and distribution of the software shall remain within the direct control of Owner and its representatives.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 9

3. Owner may make modifications to the source code version of the software, if and only if the results of all such modifications are applied solely to the system. In no way does this Software License confer any right for Owner to license, sublicense, sell, or otherwise authorize the use of the software, whether in executable form, source code or otherwise, by any third parties.

4. All express or implied warranties relating to the software shall be deemed null and void in case of any modification to the software made by any party other than Contractor.

D. Warranties and Representations:

1. Contractor represents and warrants to Owner that:

a. It has all necessary rights and authority to execute and deliver this Software License and perform its obligations hereunder and to grant the rights granted under this Software License to Owner;

b. The goods and services provided by contractor under this Software License, including the software and all intellectual property provided hereunder, are original to Contractor or its subcontractors or partners; and

c. The software, as delivered as part of the system, will not infringe or otherwise violate the rights of any third party, or violate any applicable law, rule or regulation.

2. Contractor further represents and warrants that, throughout the System Warranty Period, the executable object code of software and the system will perform substantially in accordance with the System Specifications and Agreement. If the software fails to perform as specified and accepted all remedies are pursuant to the policies set forth in the Specification and in the Agreement. No warranty of any type or nature is provided for the source code version of the software which is delivered as is.

3. Except as expressly stated in this Agreement, there are no warranties, express or implied, including, but not limited to, the implied warranties of fitness for a particular purpose, of merchantability, or warranty of no infringement of third party intellectual property rights.

1.10 QUALITY ASSURANCE

A. Qualifications: Contractor to be experienced in the provision of systems similar in complexity to those required for this project; and meet the requirements listed below.

Provide documentation at the time of bid to support these qualifications.

1. No less than three years experience with equipment and systems of the specified types.

2. Experience with at least three comparable scale projects within the last three years.

3. Be a franchised dealer and service facility for the manufacturer’s products furnished.

4. Maintain a fully staffed and equipped service facility with full time field technicians.

5. Have at least one supervisory on site employee having completed and certified CTS-I by Infocomm.

6. At the request of the Owner, demonstrate that:

a. Adequate plant and equipment is available to complete the work.

b. Adequate staff with commensurate technical experience is available.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 10

B. Work: Perform Work in compliance with the applicable standards listed herein and governing codes and regulations of the authorities having jurisdiction and the Contract Documents.

1. Drawings and specification requirements govern where they exceed Code and

Regulation requirements.

2. Where requirements between governing Codes and Regulations vary, the more restrictive provision applies.

3. Nothing in the Contract Documents grants authority or permission to disregard or violate any legal requirements.

C. Coordinate exact location and installation of equipment, power, grounding, and raceway requirements with the Architect.

1.11 DELIVERY, STORAGE & HANDLING

A. Ship Products in its original container, to prevent damaging or entrance of foreign matter.

B. Handling and shipping in accordance with Manufacturer’s recommendation.

C. Provide protective covering during construction of all installed devices, to prevent damaging or entrance of foreign matter.

D. Replace at no expense to Owner, Products damaged during storage, handling or the course of construction.

1.12 PROJECT CONDITIONS

A. Verify conditions on the job site applicable to this work. Notify Architect in writing of discrepancies, conflicts, or omissions promptly upon discovery.

B. The Drawings diagrammatically show cabling and arrangements of equipment fitting the space available without interference. If conditions exist which make it impossible to install work as shown, recommend solutions and/or submit drawings to the Architect for approval, showing how the work may be installed.

1.13 WARRANTY

A. Warrant labor and equipment for one year following the date of substantial completion to be free of defects and deficiencies, and to conform to the drawings and specifications as to kind, quality, function, and characteristics. Repair or replace defects occurring in labor or equipment within the Warranty period without charge.

B. This warranty is in addition to any specific warranties issued by manufacturers for greater periods of time.

C. Within the warranty period, answer service calls within twenty four (24) hours during normal working hours and correct the deficiency within forty eight (48) hours.

D. Provide Owner with the name and telephone number of the person to call for service. This information to be part of Project Closeout Documents.

E. Thirty days prior to the end of the warranty period provide a complete checkout of all system components. Repair or replace any defective equipment discovered during the testing. Correct any defects in wiring or other functional problems reported by Owner.

Warranty replacement and service of equipment shall not apply to Owner furnished equipment (OFE). Coordinate observation visit with the Owner.

DAI 50085544 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT 27 4116 - 11

PART 2 - PRODUCTS

2.1 GENERAL

A. Products quantity is as required. If a quantity is given, provide at least the given amount.

Some product listed may not be required to fulfill the obligations of the Work.

B. Equipment and materials shall be new and conform to applicable UL or ANSI provisions.

C. Regardless of the length or completeness of the descriptive paragraph herein, provide Products complying with the specified manufacturer's published specifications.

D. Remove or blank out all manufacturers’ names, logos, or other symbols from loudspeakers or other objects placed in view of the public. If logos are removable, remove and repaint to the color of the adjacent surface and reattach.

E. Take care during installation to prevent scratches, dents, chips, etc.

2.2 ACCEPTABLE MANUFACTURERS

A. Model numbers and manufacturers included in this specification are listed as a standard of function, performance, and quality.

B. Other qualifiied manufacturers will be considered subject to review by the Owner.

See Substitution Request form included in the bid package.

C. If a specified product has been discontinued by a manufacturer, provide the replacement model (as certified by the manufacturer) at no additional cost.

D. Where required provide manufacturer’s rack mount adapter or one…