W912LQ12B0001SpecsVol1.pdf

ViVi

Specifications Volume 1

October 20, 2011 i i A N ti l G drginia Army National Guard Collective Training Facility

Fort Pickett Blackstone, VA

Contract #: W90FYQ-09-D-0006

PN# 510307

COLLECTIVE TRAINING FACILITY (CTF)

VIRGINIA ARMY NATIONAL GUARD

FORT PICKETT – BLACKSTONE, VIRGINIA

PROJECT # 510307

INDEX - 1/4

INDEX

Volume 1

Division 0 – Bidding and Contract Requirements (Provided by VAARNG)

Division 1 – General Requirements Section 011000 Summary Section 012600 Contract Modification Procedures Section 012900 Payment Procedures Section 013100 Project Management and Coordination Section 013200 Construction Progress Documentation Section 013233 Photographic Documentation Section 013300 Submittal Procedures Section 013529 Safety and Occupational Health Requirements Section 014000 Quality Requirements Section 014200 References Section 014504 Contractor Quality Control Section 015000 Temporary Facilities and Controls Section 015639 Temporary Tree and Plant Protection Section 015720 Environmental Protection Measures/Best Management Practices Section 016000 Product Requirements Section 017300 Execution Section 017419 Construction Waste Management and Disposal Section 017700 Closeout Procedures Section 017800 Closeout Submittals Section 017823 Operation and Maintenance Data Section 017839 Project Record Documents Section 017900 Demonstration and Training Section 018109 Testing for Indoor Air Quality Section 018113 Sustainable Design Requirements Section 019113 General Commissioning Requirements Section 019116 Commissioning Plan

Division 2 – Existing Conditions Not Used

Division 3 – Concrete Section 033000 Cast-In-Place Concrete Section 034100 Precast Structural Concrete

Division 4 – Masonry Section 042000 Unit Masonry

Division 5 – Metals Section 051200 Structural Steel Framing Section 053100 Steel Decking Section 054000 Cold-Formed Metal Framing

INDEX - 2/4

Section 055000 Metal Fabrications Section 055100 Metal Stairs Section 055213 Pipe and Tube Railings Section 055963 Detention Enclosures

Division 6 – Wood, Plastics and Composites Section 061000 Rough Carpentry Section 064023 Interior Architectural Woodwork

Division 7 – Thermal and Moisture Protection Section 071326 Self-Adhering Sheet Waterproofing Section 071800 Traffic Coatings Section 071900 Water Repellents Section 072100 Thermal Insulation Section 072140 Foamed-in-Place Masonry Wall Insulation Section 074113 Metal Roof Panels Section 076200 Sheet Metal Flashing and Trim Section 077200 Roof Accessories Section 079200 Joint Sealants

Division 8 – Openings Section 081113 Hollow Metal Doors and Frames Section 083613 Sectional Doors Section 085113 Aluminum Windows Section 087111 Door Hardware Section 088000 Glazing Section 088400 Plastic Glazing

Division 9 – Finishes Section 092216 Non-Structural Metal Framing Section 092900 Gypsum Board Section 095113 Acoustical Panel Ceilings Section 096513 Resilient Base and Accessories Section 096519 Resilient Tile Flooring Section 097200 Presentation Dry Erase Wallcovering Section 099113 Exterior Painting Section 099123 Interior Painting

Division 10 – Specialties Section 101400 Signage Section 102227 Accordion Doors Section 104413 Fire Extinguisher Cabinets Section 105113 Locker Benches

Division 11 – Equipment Not Used

Division 12 – Furnishings Section 122113 Horizontal Louver Blinds Section 124813 Entrance Floor Mats and Frames

INDEX - 3/4

Division 13 – Special Construction Section 133419 Metal Building Systems

Division 14 – Conveying Systems Not Used

Division 21 – Fire Suppression Not Used

Volume 2

Division 22 – Plumbing Section 220500 Common Work Results for Plumbing Section 220513 Common Motor Requirements for Plumbing Equipment Section 220519 Meters and Gages for Plumbing Piping Section 220523 General-Duty Valves for Plumbing Piping Section 220529 Hangers and Supports for Plumbing Piping and Equipment Section 220553 Identification for Plumbing Piping and Equipment Section 220700 Plumbing Insulation Section 221116 Domestic Water Piping Section 221119 Domestic Water Piping Specialties Section 221316 Sanitary Waste and Vent Piping Section 221319 Sanitary Waste Piping Specialties Section 223300 Electric Domestic Water Heaters Section 224000 Plumbing Fixtures Section 224700 Drinking Fountains and Water Coolers

Division 23 – Heating Ventilating and Air Conditioning Section 230500 Common Work Results for HVAC Section 230513 Common Motor Requirements for HVAC Equipment Section 230529 Hangers and Supports for HVAC Piping and Equipment Section 230548 Vibration Controls for HVAC Piping and Equipment Section 230553 Identification for HVAC Piping and Equipment Section 230593 Testing, Adjusting, and Balancing for HVAC Section 230700 HVAC Insulation Section 232300 Refrigerant Piping Section 233113 Metal Ducts Section 233300 Air Duct Accessories Section 233423 HVAC Power Ventilators Section 233713 Diffusers, Registers, and Grilles Section 238113 Packaged Terminal Air Conditioners Section 238123 Computer-Room Air-Conditioners Section 238126 Split-System Air-Conditioners

Division 26 – Electrical Section 260500 Common Work Results for Electrical Section 260513 Medium-Voltage Cables Section 260519 Low-Voltage Electrical Power Conductors and Cables Section 260526 Grounding and Bonding for Electrical Systems Section 260529 Hangers and Supports for Electrical Systems Section 260533 Raceway and Boxes for Electrical Systems

INDEX - 4/4

Section 260543 Underground Ducts and Raceways for Electrical Systems Section 260553 Identification for Electrical Systems Section 260923 Lighting Control Devices Section 261200 Medium-Voltage Transformers Section 262416 Panelboards Section 262726 Wiring Devices Section 262816 Enclosed Switches and Circuit Breakers Section 264113 Lightning Protection for Structures Section 264313 Surge Protection for Low-Voltage Electrical Power Circuits Section 265100 Interior Lighting Section 265600 Exterior Lighting

Division 27 – Communications Section 270500 Common Work Results for Communications Section 271100 Communications Equipment Room Fittings Section 271300 Communications Backbone Cabling Section 271500 Communications Horizontal Cabling

Division 28 – Electronic Safety and Security Section 283111 Digital, Addressable Fire-Alarm System

Division 31 – Earthwork Section 311000 Site Clearing Section 311001 Project Soils Report and Logs Section 312000 Earth Moving Section 312319 Dewatering Section 312400 Filter Fabric and Riprap

Division 32 – Exterior Improvements Section 321316 Concrete Paving Section 321373 Concrete Paving Joint Sealants Section 323113 Chain Link Fencing Section 323223 Segmental Retaining Walls Section 329200 Lawns and Grasses

Division 33 – Utilities Section 330501 Water Distribution Section 330502 Sanitary Sewerage Section 334100 Storm Utility Drainage Piping Section 338200 Telecommunication Outside Plant (OSP)

END OF INDEX

SUMMARY 011000 - 1/5

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Government.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Government-furnished products.

9. Contractor-furnished, Government-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and drawing conventions.

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Collective Training Facility (CTF).

1. Project Location: Fort Pickett – Blackstone, Virginia.

B. Owner: Virginia National Guard

1. Government's Representative: Scott Newcomb

C. Architect: SAIC Energy, Environment & Infrastructure, LLC; Suite 207, 1701 Centerview;

Little Rock, AR 72211.

D. Project Web Site: A project Web site administered by Architect will be used for purposes of managing communication and documents during the construction stage.

E. Construction Manager: SAIC Energy, Environment & Infrastructure, LLC – Type C Services.

SUMMARY 011000 - 2/5

1. Construction Manager has been engaged for this Project to serve as an advisor to Government and to provide assistance in administering the Contract for Construction between Government and Contractor, according to a separate contract between Government and Construction Manager.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. Phasing of the work will be required to allow Guard training activities to continue at portions of the site.

2. Site Work: this work to include all site grading, site utilities, various roads and parking areas, and associated fencing.

3. Combined Arms Collective Training Facility (CACTF): this work includes the general construction of fourteen new training structures of varying sizes of configurations, generally of reinforced concrete masonry units walls, reinforced slabs on grade, and pre-cast hollow core concrete plank intermediate floors.

4. Support Facilities: this work includes the general construction of a three new support facilities, Operations Storage facility, Covered Mess and the After Action Review/Range Operations Control/Latrine facility.

5. Existing MOUT Facilities: the fifteen existing training facilities will be retrofitted with new data/power/targetry infrastructure to upgrade the existing facilities to current standards.

B. Type of Contract

1. Project will be constructed under a single prime contract.

1.5 WORK BY GOVERNMENT

A. General: Cooperate fully with Government so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Government. Coordinate the Work of this Contract with work performed by Government.

B. Concurrent Work: Government will perform the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. Government shall coordinate delivery and installation of the systems furniture.

2. Contractor shall include the system furniture installation as an ‘Event’ on the Contract

Project Schedule.

1.6 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Government will award separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

SUMMARY 011000 - 3/5

1. N/A

1.7 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Government's right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

C. Condition of Existing Site Training Facilities: Maintain portions of existing site training facilities affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.8 COORDINATION WITH OCCUPANTS

A. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Contracting Officer of Government (COR) will prepare a Certificate of Substantial

Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

3. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to normal business working hours of 7:00AM to 5:00PM, Monday through Friday, Federal holidays excepted. Work hours shall be validated and agreed to at the Pre-Construction Conference.

C.

1. Contractor shall not perform work not perform work at the installation on weekends or outside the established work hour period without approval of the Contracting Officer.

SUMMARY 011000 - 4/5

D. Existing Utility Interruptions: Notify Contracting Officer and Government (COR) not less than three (3) days in advance of proposed utility interruptions. Obtain Contracting Officer of Government (COR) written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

1. Notify Contracting Officer not less than 3 days in advance of proposed disruptive operations.

2. Obtain Contracting Officer's written permission before proceeding with disruptive operations.

F. Nonsmoking Policy: Smoking is not permitted within 25 feet of entrances, operable windows, or outdoor air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances on the Project site is not permitted.

H. Employee Identification:

1. Valid driver license will suffice for ID at the Main Gate.

2. List of employees from the contractor and each sub, by Last Name, First Name Middle

Name (or Initial, whichever is on their driver license), in alphabetical Last Name order, grouped under the contractor and each sub’s company name (i.e., all contractor employees listed under the Contractor Company Name; all sub-1 employees listed under the Sub-1 Company Name; all sub-2 employees listed under the Sub-2 Company Name;

etc.). From-To dates shall be placed next to the Contractor and each Sub Company Name.

3. This information is needed so that Security can be informed if an employee has been terminated (or removed from this job site) and should not be allowed on base; this has happened on contracts in the past.

4. All employees (contractor and subs) need to be informed of the following policies:

a. Speed Limit: Posted (and MAXIMUM) speed is 25 MPH; 5 MPH when passing marching troops.

b. Vehicle drivers are prohibited from using a hand-held cellular phone while the vehicle is in motion (state law as well as DoD).

c. If an accident or injury occurs on the job site that requires medical aid (beyond the job site company first aid kit), dial the Camp Roberts Emergency phone number, on a cell phone.

I. Employee Screening: Comply with Government's requirements regarding drug and background screening of Contractor personnel working on the Project site.

1. Maintain list of approved screened personnel with Government's Representative.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 011000 - 5/5

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published are scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

1.11 MISCELLANEOUS PROVISIONS

A. N/A

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

COMBINED ARMS COLLECTIVE TRAINING FACILITY (CACTF)

CONTRACT MODIFICATION PROCEDURES 012600 - 1/3

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 GENERAL: This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

A. Change Order Proposal Requests: Proposal request that require adjustment to the Contract Sum or Time if accepted, will be issued by the Contracting Officer, with a detailed description of the proposed change and supplemental or revised Drawings and Specifications. Proposal requests are for information only and shall not be considered as instruction to stop work in progress, or to execute the change.

1. Unless otherwise indicated, within ten days of receipt, submit an estimate of cost to execute the Change.

a. Include a list of quantities of products to be purchased and unit costs. If requested, furnish data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include a statement indicating the effect the proposed change in the Work will have on the Contract time.

B. Contractor Initiated Change Order Proposal Requests: When unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request to the Contracting Officer’s Technical Representative.

1. Include a statement outlining reasons for the change. Provide a complete description of the change. Indicate effect of the proposed change on the Contract Sum and Time.

2. Include a list of quantities of products to be purchased and unit costs. If requested, furnish data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

C. Prior to conditions being disturbed differing site conditions shall be handled in accordance with contract requirements and shall be brought to the Contracting Officer’s attention immediately.

Any damages to government property or construction in progress resulting from a differing site condition not brought to the attention of the Contracting Officer shall be the responsibility of the Contractor.

1.2 OVERHEAD AND PROFIT ON CHANGE ORDERS AND CONTRACT MODIFICATIONS.

A. Overhead and Profit on Change Orders and Modifications.

1. Contract Modification Documentation. (Applicable to contract changes costing less than

$500,000.

a. When requested by Contracting Officer, the contractor shall submit proposals for changes in work to the Contracting Officer on a Proposed Change Order (POC) From, number sequentially by the contractor, with copy to the COTR. Proposals, to be submitted as expeditiously as possible but within 30 calendar days after

CONTRACT MODIFICATION PROCEDURES 012600 - 2/3

receipt of request, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation performed.) The contractor must obtain and furnish with a proposal an itemized breakdown as described above, signed by each subcontractor participating in the change regardless of tier.

When certified cost or pricing data are required under FAR Subpart 15.403, the cost or pricing data shall be submitted in accordance with FAR 15.403-5. No itemized breakdown will be required for proposals amounting to less than $1,000.

b. When the necessity to proceed with a change does not allow sufficient time to negotiate a modification or because of failure to reach an agreement, the Contracting Officer may issue a change order instructing the contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. Furthermore, when the change order is issued, the contractor shall submit a proposal, which includes the information required by paragraph (a)(1), for cost of change in work within 30 calendar days.

c. The Contracting Officer will consider issuing a settlement by determination to the contract if the contractor’s proposal required by paragraphs (a) and (b) of this provision is not received within 30 calendar days or if agreement has not been reached.

d. Allowances not to exceed 10 percent each for overhead and profit for the party performing the work will be based on the value of labor, material, and use of construction equipment required to accomplish the change. As the value of the change increases, a declining scale will be used in negotiating the percentage of overhead and profit. Allowable percentages on changes will not exceed the following: 10 percent overhead and 10 percent profit on the first $20,000; 7-1/2 percent overhead and 7-1/2 percent profit on the next $30,000; 5 percent overhead and 5 percent profit on balance over $50,000. Profit shall be computed by multiplying the profit percentages by the sum of the direct costs and computed overhead costs.

e. The prime contractor’s or upper-tier subcontractor’s fee on work performed by lower-tier subcontractors will be based on the net increased cost to the prime contractor or upper-tier subcontractor, as applicable. Allowable fee on changes will not exceed the following: 10 percent fee on the first $20,000; 7-1/2 percent fee on the next $30,000; and 5 percent fee on balance over $50,000.

f. Not more than four percentages, none of which exceed the percentages shown above, will be allowed regardless of the number of tiers of subcontractors.

g. Where the contractor’s or subcontractor’s portion of a change involves credit terms, such items must be deducted prior to adding overhead and profit for the party performing the work. The contractor’s fee is limited to the net increase to contractor of subcontractors’ portions cost computed in accordance herewith.

h. Where a change involves credit items only, a proper measure of the amount of downward adjustment in the contract price is the reasonable cost to the contractor if he/she had performed the deleted work. A reasonable allowance for overhead and profit are properly includable as part of the downward adjustment for a deductive change. The amount of such allowance is subject to negotiation.

i. Cost of Federal Old Age (Social Security) tax and of Worker’s Compensation and Public Liability insurance appertaining to changes are allowable. While no

CONTRACT MODIFICATION PROCEDURES 012600 - 3/3

percentage will be allowed thereon for overhead or profit, prime contractor’s fee will be allowed on such items in subcontractor’s proposals.

j. Overhead and contractor’s fee percentages shall be considered to include insurance other than mentioned herein, field and office supervisors and assistants, security police, use of small tools, incidental job burdens, and general home office expenses and no separate allowance will be made therefore. Assistants to office supervisors include all clerical, stenographic and general office help. Incidental job burdens include, but are not necessarily limited to, office equipment and supplies, temporary toilets, telephone and conformance to OSHA requirements.

Items such as, but not necessarily limited to, review and coordination, estimating and expediting relative to contract changes are associated with field and office supervision and are considered to be included in the contractor’s overhead and/or fee percentage.

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1/4

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections:

1. Division 01 Section "Submittal Procedures" for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Schedule of Values shall be represented in a Cost-Loaded CPM, AF Form 3064 and AF Form 3065.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submit draft of the Schedule of Values.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the Schedule of Values as a submittal to Contracting Officer, Project Manager, and Architect at the time of submitting the Construction Schedule (within 5 days of commencement of Work.)

3. Subschedules: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment.

B. Format and Content: Include the following:

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

PAYMENT PROCEDURES 012900 - 2/4

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide multiple line items for principal subcontract amounts where appropriate.

a. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

b. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

4. Schedule Updating: Update and resubmit the schedule of values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer .

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Progress payments shall be submitted to Contracting Officer. The period covered by each Application for Payment is one month.

D. Application for Payment Forms: Use the guidelines for invoices outlined in FAR 52.232-27 paragraphs (a)(2)(i) through (a)(2)(xi) as form for Applications for Payment.

E. Application Preparation: Execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

PAYMENT PROCEDURES 012900 - 3/4

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

F. Transmittal: Submit one signed original Application for Payment to Contracting Officer by a method ensuring receipt.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list.

5. Schedule of Unit Prices.

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds.

14. Data needed to acquire Government's insurance.

15. Initial settlement survey and damage report, if required.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Government occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

6. Final liquidated damages settlement statement.

PAYMENT PROCEDURES 012900 - 4/4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1/10

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project Web site.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Multiple Contract Summary" for a description of the division of work among separate contracts and responsibility for coordination activities not in this Section.

2. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

3. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Government, Construction Manager, Contracting Officer, or Contractor seeking information from each other during construction.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2/10

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Government's property.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the

PROJECT MANAGEMENT AND COORDINATION 013100 - 3/10

information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire protection, fire alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire protection, fire alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inch diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Fire Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

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9. Review: Contracting Officer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility. If the Contracting Officer determines that the coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the Contracting Officer will so inform the Contractor, who shall make changes as directed and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints in accordance with requirements of Division 01 Section "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. -OR-

3. File Preparation Format: DWG, Version AutoCAD 2007, operating in Microsoft

Windows operating system.

4. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format or Portable Data File (PDF) format, as determined by the Contracting Officer.

1.6 KEY PERSONNEL

A. Key Personnel Names: Superintendent must be identified in writing prior to commencement of work. Within 15 days of starting construction operations, submit a list of key personnel assignments. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted to Contracting Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer and Construction Manager.

6. RFI number, numbered sequentially.

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7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Approved forms will be distributed at the Pre-Construction Conference.

D. Contracting Officer's and Construction Manager's Action: Contracting Officer and Construction Manager will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer or Construction Manager after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contracting Officer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer and Construction Manager in writing within 10 days of receipt of the RFI response.

E. On receipt of Contracting Officer's and Construction Manager's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer and Construction Manager within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log at the scheduled project meetings. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

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6. Date the RFI was submitted.

7. Date Contracting Officer's and Construction Manager's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Government, Construction Manager, and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Contracting Officer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government and Contracting Officer, after receipt of required documents.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Government, Government's Commissioning

Authority, Construction Manager, Contracting Officer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Sustainable design requirements.

m. Preparation of record documents.

n. Use of the premises.

o. Work restrictions.

p. Working hours.

q. Government's occupancy requirements.

r. Responsibility for temporary facilities and controls.

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s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

w. Office, work, and storage areas.

x. Equipment deliveries and priorities.

y. First aid.

z. Security.

aa. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer, Construction Manager, and Government's Commissioning Authority, of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

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4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a Project closeout conference, at a time convenient to Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities…