RFP Attachment 5 - Task Order 001 PWS Leavenworth and Stewart.docx

PERFORMANCE WORK STATEMENT (PWS)

ARMY PRIVATIZED HOUSING INSPECTION SERVICES CONTRACT

Task Order #1 Part 1

General Information

1. General: No change to base PWS.

1.1 Description of Services/Introduction: No change to base PWS.

1.2 Background: No change to base PWS.

1.2.1 The services included in this contract are required in accordance with the National Defense Authorization Act (NDAA) of Fiscal Year 2021. The NDAA, Section 2818(b) of 10 USC 2871, expanded the code of basic standards for privatized military housing and hazard and habitability inspection and assessment requirements to Government-Owned and Government-Controlled military family housing. The Army’s position in government-controlled includes government-leased housing inside and outside of the United States (CONUS and OCONUS). The NDAA expanded the housing inspection and assessment plan to include government-owned and controlled military family housing located inside and outside of the United States and directs commencement of inspections and assessments of such housing immediately. Inspections are needed to identify issues and ensure compliance with applicable housing codes. Inspections shall be performed by qualified home inspectors, as defined in paragraph 5.2.

1.2.2 The inspection will be based on applicable standards in the 2021 International Property Maintenance code. Additionally, the contractor will review current USAG Housing Inspection requirements and incorporate applicable standards in their inspection. The privatized housing units are owned by the RCI Companies and government housing is owned by the Army. The contractor shall coordinate with the applicable USAG Housing Manager, government representative and the RCI Company to facilitate accessibility to 100% of the housing inventory.

1.3 Objectives: No change to base PWS.

1.4 Scope: The Army requires a contractor to conduct a thorough inspection and assessment of the structural integrity and habitability of each home within the Army’s portfolio both in CONUS and OCONUS locations. The Army requires inspection of 100% of all housing units within the inventory for the following home types: single family home, duplex, quadplex, eightplex, townhome, and multifamily. The number of homes to be inspected are identified in each Task Order. The Army requires the home inspections to be performed by certified home inspectors.

1.4.1 The contractor shall provide all labor, material, tools, and/or equipment to perform the type of functions specified in this Performance Work Statement (PWS). The contractor is required to interface with both the Government and RCI in order to accomplish the tasks set forth in the PWS.

1.5 The Office of the Deputy Assistant Secretary of the Army, Installation, Housing and Partnerships or the DCS, G-9 Army Housing Division are the only two offices having the authority to pause and/or cancel scheduled or ongoing housing inspections at any Army installation or location. Any such order to pause and/or cancel scheduled or ongoing housing inspections will be provided via a signed modification from a warranted Contracting Officer. The contractor shall not acknowledge any change that doesn’t come from a warranted Contracting Officer (i.e., the COR or a Government PM/SME).

1.6 General Information

1.6.1 Quality Control: No change to base PWS.

1.6.2 Quality Assurance: No change to base PWS.

1.6.3 Recognized Holidays: No change to base PWS.

1.6.3.1 No change to base PWS.

1.6.4 Hours of Operation: No change to base PWS.

1.6.5 Place of Performance: The work to be performed under this task order will be located at Fort Leavenworth, Kansas and Fort Stewart, Georgia.

1.6.6. Security Requirements: No change to base PWS.

1.6.7. Personal Identity Verification (PIV). No change to base PWS.

1.6.7.1. T No change to base PWS.

1.6.7.2. No change to base PWS.

1.6.7.3. No change to base PWS.

1.6.7.3.1. No change to base PWS.

1.6.7.3.2 No change to base PWS.

1.6.7.3.3. No change to base PWS.

1.6.7.4. No change to base PWS.

1.6.7.4.1. No change to base PWS.

1.6.8. Visit Notifications.

1.6.8.1. No change to base PWS.

1.6.9. Non-Disclosures. No change to base PWS.

1.6.10. Security Regulations. No change to base PWS.

1.6.11. Physical Security. No change to base PWS.

1.6.12 Post Award Conference/Periodic Progress Meetings: No change to base PWS.

1.6.13. Contracting Officer’s Authority. No change to base PWS.

1.6.13.1 Contracting Officer’s Representative (COR): No change to base PWS.

1.6.14 Contractor Travel: No change to base PWS.

1.6.15 Contractor Personnel Conduct: No change to base PWS.

1.16.15.1 No change to base PWS.

1.16.15.2 No change to base PWS.

1.6.16. Identification of Contractor Employees. No change to base PWS.

1.6.17 Anti-Terrorism and Operations Security Requirements. No change to base PWS.

1.6.17.1. AT Level I Training: No change to base PWS.

1.6.17.2 Access and General Protection/Security Policy and Procedures. No change to base PWS.

1.6.17.3 iWATCH Training: No change to base PWS.

1.6.17.4 Army Training Certification Tracking System (ATCTS) Registration No change to base PWS.

1.6.17.5 For Task orders that Require OPSEC Training. No change to base PWS.

1.6.17.6. Threat Awareness Reporting Program. No change to base PWS.

1.6.17.7 For Contractors Requiring Performance in a Foreign Country, No change to base PWS.

1.6.17.8 For Contractors requiring Common Access Card (CAC). No change to base PWS.

1.7 Contactor Qualifications/Required Experience: No change to base PWS.

1.8 Organizational Conflict of Interest: No change to base PWS.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS: No change to base PWS.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: No change to base PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: No change to base PWS.

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PART 5

SPECIFIC TASKS

5.0. Inspection Services. The contractor shall furnish Army Privatized and Government-Owned Military Housing Inspections Services to conduct a thorough inspection and assessment of the structural integrity and habitability of each home at selected locations of privatized housing in CONUS and OCONUS locations. The Army requires an inspection of 100% of the Privatized, Government-Controlled/Owned and Government-Controlled military housing. The portfolio includes government-leased housing inside and outside the United States. Housing inventory and locations are detailed in Exhibit A. Locations will be executed within the 5-year period of the contract. The specific locations will be identified by the Government under each task order. The contractor is to provide all necessary computers, software, cameras, personnel, uniforms, vehicles, fuels, etc. necessary to conduct and complete the inspections as specified herein.

5.1 The inspections shall be a visual inspection and include inspecting both the interior and exterior of the home along with a visual inspection of the roof, if possible (from the ground-level). Inspectors shall only inspect the items on the established checklist.

5.2. The contractor shall provide inspectors that meet International Association of Certified Home Inspectors (InterNACHI) or the proper applicable state/country/region certifications for each home inspection. All assessment personnel shall be trained, certified and in the assessment of multifamily facilities using national industry standard protocols.

5.3 The contractor will identify no more than 3 personnel who will be provided access to the enterprise Military Housing (eMH) portal, https://www.emh.housing.navy.mil/ to download the inspection checklist required to perform the individual home inspections. Upon completion of the home inspections, the contractor is required to upload the completed checklist to include any associated documents into the designated location in the eMH portal for the government’s review and acceptance. Additional information is provided in Exhibit B.

5.3.1 Upon completion of the inspections, the contractor will provide an electronic portfolio summary report as well as an individual home summary for every home, a portfolio briefing of the findings, a PDF version of each home inspection, and a Portfolio summary report. The PDF and summary report is required to be uploaded into eMH by the contractor.

5.3.1.1 Upon issuance of a task order for inspections of an installation or geographic area, the contractor shall establish contact with the installation housing manager within 2 business days of being awarded the task order. The local installation housing office will be responsible for coordinating the inspection schedule with the tenants. The schedule will be provided to the contractor prior to the inspections commencing. In the event there is no installation housing office that is responsible for the housing unit(s) being inspected, the contractor shall then coordinate with the DCS G9 COR to gain access to the housing unit(s). The contractor will be provided with a current list of vacant homes. Vacant homes will be inspected before occupied dwellings. The contractor will inspect the occupied homes in accordance with the schedule established by the installation housing manager. If the contractor arrives at a dwelling during the scheduled time/date and the contractor is denied access to the home, the contractor shall immediately notify the housing manager. The housing manager will then work with the tenant to reschedule the inspection up to a total of 5 attempts. In the event that the contractor cannot access the home after 5 attempts, the contractor will continue to execute the remaining inspections at the location until all inspections are completed, with the exception of the aforementioned denied inspections. The contractor will record any homes not inspected and the reason. Upon notifying the housing manager of the denied inspection, the contractor shall ask the housing office if there are any vacant homes available to be inspected that day.

5.3.1.2. If an inspector is attempting to inspect a housing unit and the inspector is unable to complete the inspection because the home is not able to be inspected (extreme hoarding; extreme filth; etc.), the inspector shall immediately cease the inspection and notify the housing manager of the situation. The housing manager will work with the installation commander to determine the proper course of action.

5.3.2. The Army requires 100% home inspection and assessment support services of common areas (shared spaces such as kitchen, laundry, game rooms, etc.), and to inspect 100% of individual homes, interior and exterior, to establish the overall condition of the units in accordance with the Government-provided inspection checklist. The inspections shall include unit interiors, building systems, common areas, building exteriors, equipment, and drainage, landscaping, and other improvements. The inspection shall consist of a visual survey only of the property, components, systems, and elements that are easily visible and readily accessible. No intrusions, sampling, boring or disassembly of any components, systems or infrastructure is required or permitted. The contractor shall identify any existing or developing areas of concern and why it is a concern. The Contractor shall note material building code violations of items, systems or inherent design that are readily apparent and discernable.

5.3.2.1 If, in the course of the inspection, indications of moisture are present within the dwelling (and the moisture should not be present), the contractor shall notify the identified location POC of the moisture indication. The contractor is responsible for providing all tools, including moisture meters, and thermal imaging equipment as necessary to complete the inspections.

5.3.3 The contractor shall perform a Facility Condition Assessment (FCA) with Building Condition Index (BCI) Calculations under this contract. This FCA and BCI will provide the Army with the ability to evaluate and benchmark the condition of the units in up to 15% of the Army’s housing at privatized installations, where the Army has concerns about future investments. The objective is to provide a database vehicle with corresponding life-cycle content for capital planning purposes for future development. The report should provide sufficient detail, supporting information and insight to identify issues, prioritize projects for renovation and replacement, and should include an overall Facility Condition Assessment rating, as well as a calculated score for each home that emulates the BCI using a methodology determined by the contractor. The objective is to provide a database vehicle with corresponding life-cycle content for capital planning purposes for future development. The report should provide sufficient detail, supporting information and insight to identify issues, prioritize projects for renovation and replacement, and should include an overall Facility Condition Assessment rating, with a Building Condition Index based on a rating system determined by the contractor, per home. The FCA and BCI Assessments shall be presented to the DCS G9 COR within three weeks of contract award and prior to execution in the field to ensure DCS G9 / OASA-IE&E agrees with the design and content. The local installation housing office will determine which homes in their inventory will receive a FCA and BCI; that list will be provided to the contractor upon award of the specific task order. The FCA and BCI is intended to encompass all items found in a standard inspection plus an additional list of items. Therefore, housing units selected for a FCA and BCI will only receive the FCA and BCI and not a separate standard inspection. The contractor shall only invoice the applicable charge for a FCA and BCI inspection and not double charge. All inspectors shall be capable of performing both a standard inspection and a FCA and BCI inspection.

5.3.3.1 FCA and BCI reports will provide condition assessment details in a format that can be used to benchmark building component and/or system condition or expenditure data over time at the unit, sub-division, base or portfolio level. All of the details provided will be housed in a SQL database with built in reporting functionality. All reports and/or graphics shall be exportable to MS Excel making it easy to compare data sets from other platforms such as eMH. The embedded reporting functionality includes but is not limited to Replacement Reserve Tables, System Expenditures, and Building Condition Index (BCI). The analysis provided will give the DA tools to prioritize expenditures. Customized database outputs (graphs, charts, and/or tables) shall be built into the platform, as desired by DCS G9.

5.3.3.2 Data the contractor should recognize that the DA uses enterprise Military Housing as a platform of choice for Facility Asset Management purposes. The contractor should be familiar with the eMH platform and ensure that the data collected and its corresponding outputs from this assessment will be organized and presented in a way that it can be compared to the DA’s facility assessment data recorded in the DA’s non-privatized housing portfolio. The main point of comparison with eMH will be the BCI.

5.3.3.3 Description of Services for FCA and BCI Calculations:

5.3.3.3.1 The contractor will visit the property to assess the general condition of the building(s) and site improvements, review provided construction documents in order to become familiar with and be able to comment on the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment. The field observer will conduct a walk-through survey (non-invasive visual) of the building(s) to observe building systems and components, identify reported physical deficiencies, and formulate recommendations to remedy the physical deficiencies.

5.3.3.3.2 The contractor will attempt to interview the property’s maintenance providers of the major building systems, such as roofing, HVAC, and the like, in an attempt to gain greater insight to the historic preventative maintenance, recent capital improvements, and remaining useful life that may not be obtained otherwise. This information will not be used in lieu of the assessment but is anticipated to complement the due diligence performed by the field observers.

5.3.3.3.3 The contractor will develop opinions based on its walk-through survey, interviews with the property personnel, relevant maintenance contractors (if arranged by the client) and municipal authorities, and experience gained on similar properties assessed. The field observer may also question others who are knowledgeable of the subject property’s physical condition and operation, or knowledgeable of similar systems to gain comparative information to use in the assessment of the property.

5.3.3.3.4 The contractor may review documents and information provided by the property personnel that could assist in identifying the subject property’s physical improvements, extent, and type of use, and/or help to identify material discrepancies between reported information and observed conditions. The review of documents submitted is not to opine on the accuracy of such documents, adequacy of design, or their preparation methodology or protocol.

5.3.3.3.5 The specific interests of the field observer will be to identify capital repairs and deferred maintenance that can substantially impact the Immediate (90 days), Short-term (one-year), and Replacement Reserves (10 years) operation of the property.

5.3.3.4.1 Site

5.3.3.4.1 Stormwater Drainage: Identify the storm water collection and drainage system at the subject property. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.4.2 Flatwork: Identify the material flatwork at the subject property (paving, parking, sidewalks, decking, patios, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.4.3 Utilities: Identify the type and provider of the material utilities provided to the property (water, electricity, natural gas, etc.). Observe the general conditions and note any reported physical deficiencies or material problems or system inadequacies reported.

5.3.3.4.4 Special Utility Systems: Note the presence of any material special on-site utility systems such as water or wastewater treatment systems, special power generation systems, etc. Identify material system information such as system type, manufacturer, reported capacity, age, etc.

5.3.3.5 Structural Frame and Building Envelope

5.3.3.5.1 Identify the material elements of the structural frame and building envelope (if identified on provided drawings). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions reported or observed in readily apparent conditions. Observations are limited to grade and may include accessible balconies or rooftop vantage points. If provided, review as-built construction plans, previously prepared property reports, and records of remedial actions or repairs.

5.3.3.5.2 In the event more information or exploratory testing is required to provide remedial measures, the report will include associated recommendations for further investigation requiring a specific expertise. Recommendations of this nature will include a summarized scope and a general estimate of cost for budgetary purposes.

5.3.3.6 Roofing

5.3.3.6.1 Identify the material roof systems including roof type, reported age, slope, drainage, etc. Also identify any unusual roofing conditions or rooftop equipment. Observe the general conditions of the roof system. Also observe for evidence of material repairs, or evidence of roof leaks. Note any reported physical deficiencies or any unusual items observed or reported.

5.3.3.6.2 The scope of the walk-through survey of the roof(s) and associated fee provided herein are based on the assumption the property contains buildings with primarily pitched shingled roofs. All roofs will be evaluated from the ground.

5.3.3.7 Plumbing

Identify the material plumbing systems including domestic water supply and hot water production, sanitary sewer, or any special or unusual plumbing systems (such as water features, grease traps, fuel systems, gas systems, etc.). Also identify the type and condition of observed restroom fixtures, and/or other miscellaneous plumbing equipment. Where readily visible, observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.8 Heating

Identify the material heat generating systems. Observe the general conditions, identify the reported age of the equipment, note reported component replacements/upgrades, note the apparent level of maintenance. If heating equipment is not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported system problems. Identify and observe any special or unusual heating systems or equipment (such as fireplaces, solar heat, etc.).

5.3.3.9 Air-Conditioning and Ventilation

Identify the material air-conditioning and ventilation systems. Include material equipment such as package units, and split systems, etc. Identify the material distribution systems at the subject property. Generally, note reported tenant-owned equipment/systems that are not included in this review. Observe the general conditions, identify the reported age of the equipment, note reported component upgrades/replacements, note the apparent level of maintenance. If air-conditioning and ventilation systems are not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported system problems.

5.3.3.10 Electrical

Identify the electrical service provided and distribution system. Include primary electrical equipment such as material switchgear disconnects, circuit breakers, transformers, meters, emergency generators, general lighting systems, and other such equipment or systems. Where readily visible, observe general electrical items such as distribution panels, type of wiring, energy management systems, etc. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems. Identify any special or unusual electrical systems or equipment present.

5.3.3.11 Life Safety/Fire Protection

Identify the material life safety/fire protection systems such as sprinklers, presence of fire alarm systems, smoke detectors, fire extinguishers, emergency lighting, and other like safety systems that are readily visible. Observe the general conditions and note any reported material physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems.

5.3.3.12 Interior Elements

Identify the typical standard finishes (including flooring, ceilings, walls, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.13 Mold

On a limited visual basis during the walk-through survey, the field observer will note observed suspect mold and/or evidence of moisture in the observed areas. The field observer will interview the property representative (Army representative or property owner) regarding his/her knowledge of the presence of any known or suspected mold, elevated relative humidity, water intrusion, or mildew-like odors.

5.3.4 The inspections will be based on applicable standards in the 2021 International Property Maintenance code. The privatized housing units are owned by the RCI Companies for each respective project and government housing is owned by the Army. The contractor will be expected to coordinate with the designated POC at each location (USAG Housing Manager, government representative and the RCI Company) to facilitate access to 100% of the housing inventory.

5.3.4 Contractor shall conduct 100% inspections and assessments of common areas and inspect 100% of individual homes to establish the overall condition of the units. The contractor will identify no more than 3 personnel that will have access to the enterprise Military Housing (eMH) portal at https://www.emh.housing.navy.mil/ to download/upload the inspection checklist required to perform the individual home inspections. The contractor will record any homes not inspected and the reason.

Upon completion of the home inspections, the contractor’s designated personnel shall upload the completed inspection checklist to include any associated documents into the designated location in the eMH portal for the governments review and acceptance.

5.3.4.1 The contractor shall inspect the Privatized Unaccompanied Housing Inventory. The inspection shall include the entire apartment and not just a bedroom. The unit shall be inspected in accordance with the standardized checklist provided by the Government.

5.3.5 The contractor may assume timely and complete access to each property, the Army staff, the property management staff, and available documents. The property management staff will issue notice to the residents informing them of the survey and the date(s) they will be conducted. The Property Management staff will also advise the residents that the surveys will occur whether they are home or not if entrance to their home is scheduled.

5.3.6 The Army shall provide the contractor with documentation of historical improvements and/or replacements when requested. Available information will consist primarily of site plans and as-built drawings; however, other data may be provided upon request.

5.3.7 The Contractor shall utilize available information provided by the Army and/or the RCI Company to make comprehensive assessments at each property.

5.3.8 The Contractor personnel shall notify the USAG Housing Manager before the close of the business day of any identified of any life, health, or safety repair requirements needed to correct life, health, safety concerns. In the event the issue is identified after business hours, then the after-hours housing emergency contact shall be notified.

5.3.9 The contractor shall conduct and complete the inspections as specified herein. The inspections shall be sufficient to prepare a report that:

· Provides a narrative describing the items identified on the checklist, items in need of correction, significant defects, existing or potential deficiencies, deferred maintenance, material code violations and physical deficiencies.

· Includes a summary of results in a summary page for each property

· Includes a sampling of digital pictures with deficiencies by neighborhood and home (if necessary). The photographs shall, at minimum, include:

· View of Subject from “curb” Representative elevations

· Significant or commonly encountered interior and exterior physical deficiencies

· Pictures of the roof areas from the ground (to the maximum extent possible). The contractors shall never get on a roof under any circumstances. Use of drones for aerial inspections is permitted in accordance with airspace regulations within the applicable installation area (the contractor is responsible for being aware of the applicable airspace requirements/prohibitions).

5.3.10 The final narrative report shall include the Contractor’s written opinion of the overall physical and operational condition of the property and also identify the specific physical deficiencies and conditions which will limit the expected useful life of major systems and components and improvements.

5.3.11 The Contractor shall be prepared to begin the inspections for the Army within 30 days of the date of task order award for CONUS projects; OCONUS shall be within 90 days of task order award unless a different timeline is approved in writing by the Contracting Officer. Within 10 days of task order award, the contractor shall provide a list of all personnel who will be performing the inspections and their specific credentials to the COR.

5.3.12 The Contractor shall assign a program focal point who shall be responsible for the performance of the work for all CLINs on this contract and shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The name of this person, and an alternate who shall act for the contractor when the focal point is absent, shall be designated in writing to the KO and the COR. The contract focal point or designated alternate shall be available between 8:00 a.m. to 5:00 p.m. (eastern time), Monday through Friday except Federal holidays or when the Government is closed for administrative reasons.

5.3.13 Service Contractor Manpower Reporting: System for Award Management (SAM) Service Contract Report (SCR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

5.4 The contractor is to provide four reports as identified below:

5.4.1 The first is a daily report in the form of an email that entails the neighborhood being inspected, an itemized list of the residences being inspected, whether the residence is vacant or occupied, any life/health/safety issues identified, and possibly other information specific to that installation; an example of the report will be provided to the contractor at the initial contract kick-off meeting post-award. The contractor will be provided the recipient list which will be specific to that task order at the kick-off of each task order. The recipient list will vary depending on the specific installation being inspected.

5.4.2 The second report is a weekly home inspection status report detailing the number of homes that were inspected by address, along with other pertinent information. This report shall be submitted by 10:00am eastern time Monday mornings for the week preceding (if the Monday is a holiday, then it shall be submitted on the next business day). The contractor will be provided the recipient list which will be specific to that task order at the kick-off of each task order. The recipient list will vary depending on the specific installation being inspected. An example of this report will be provided to the contractor at the initial contract kick-off meeting post-award.

5.4.3 The third report is a monthly report which will be a roll-up of all activities during the month of the report. This report is a two-page, power point-style report and shall be submitted via email to the specified recipient list by the 5th business day of the following month. The contractor will be provided the recipient list which will be specific to that task order at the kick-off of each task order. The recipient list will vary depending on the specific installation being inspected. An example of this report will be provided to the contractor at the initial contract kick-off meeting post-award.

5.4.4 At the completion of each task order, the contractor shall submit a fourth report which is a comprehensive, highly detailed “wrap-up” report that explains in great detail each housing unit inspected during that task order, explaining any issues identified (mold, structural, life/health/safety, etc.) along with a list specifying which units were not inspected initially but were then subsequently inspected. The report will include data and metrics that will be explained in detailed charts and graphs along with narratives related to the inspections performed along the way. Furthermore, the fourth report shall identify all housing units not inspected along with an explanation of all attempts made and the reason why the inspection did not happen. This report shall go into detail regarding the areas of concern, the common issues identified, along with any other aspect deemed necessary by DCS G-9. The specifics of the report will be discussed at the post-award kick-off meeting along with subsequent meetings thereafter between the DCS G-9 and the contractor. This is a labor-intensive report, and the contractor should expect to spend several hours of labor developing this report for each task order. This report shall be provided to COR and COTR within two weeks of the completion of the task order for a review.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) No change to base PWS.

DOD Government Owned, Privatized and Leased Housing Inspection Checklist - (Exhibit B) Building Condition Index (BCI) Assessments Scope of Services (Option) - (Exhibit C)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures as mentioned in this PWS and as listed below:

National Defense Authorization Act (NDAA) of Fiscal Year 2021, NDAA, Section 2818(b) of 10 USC 2871

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary.

7.2. Attachment 2 – Deliverables Schedule

7.3. Exhibit A – Inventory by Military Housing Location

7.4. Exhibit B – DOD Government Owned, Privatized and Leased Housing Inspection Checklist

7.5. Exhibit C – Building Condition Index (BCI) Assessments Scope of Services

ATTACHMENT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard

Performance Threshold

Incentives/Disincentives

PRS #1 PWS 5.2

Inspections shall be performed by qualified home inspectors as described.

Inspectors shall possess the appropriate state/country/regional certification or InterNACHI certification, as defined by the respective state/country/region in which the work will be performed.

period of performance shall be used to substantiate objective ratings of Contractor performance in CPARS.

PRS # 2 PWS 5.3 thru 5.3.4.1 Conduct a physical assessment of 100% of common areas and inspect 100% of individual housing units to establish the overall condition of the units.

The contractor will record any homes not inspected and the reason, IAW PWS 5.3.21.1 Retrieve checklist/upload completed checklists utilizing the eMH website IAW with PWS. Inspectors will provide a narrative describing the items identified on the checklist, items in need of correction, significant defects, existing or potential deficiencies, deferred maintenance, material code violations and physical deficiencies. Provide clear concise recommendations relative to the health and condition of the home.

98% error free draft documents, reports, assessments. 100% error free after corrections.

Data collected during the period of performance shall be used to substantiate objective ratings of Contractor performance in CPARS.

PWS 5.4, Reports

Reports submitted on time and in accordance with pertinent PWS paragraphs.

Data analysis reports, briefings and analysis are submitted requiring no more than two revisions due to errors or oversight.

Data collected during the period of performance shall be used to substantiate objective ratings of Contractor performance in CPARS.

ATTACHMENT 2

Deliverables Schedule

COR