PWS Attachment 3 - USAG Foreign Clearance Guide.docx

USAG

FOREIGN

CLEARANCE

GUIDE

TABLE OF CONTENTS

Table of Contents pg.2

USAG Italy Vicenza and Livorno: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAV pg.3

South Korea USAG Humphreys: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL pg.13

Belgium USAG BENELUX: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVE pg.21

Germany USAG Bavaria: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL pg.40

Poland USAG Ansbach: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL pg.57

USAG Italy Vicenza and Livorno: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL ATTENTION: Personnel traveling by means of AMC or USTRANSCOM contracted aircraft must review the CAC-enabled USTRANSCOM GENADMIN messages (link) for latest Joint Force enforcement of requirements mandated by the CDC, DoD, Joint Staff, Host nations, and Combatant Commands.

NOTE 1: This Section applies to temporary (TDY/TAD) travel – does not apply for PCS travel unless specifically stated otherwise below.

A. CLEARANCE REQUIREMENTS

1. COUNTRY CLEARANCE

a. Required for:

1. DoD-Military:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact ODC Rome with the APACS request ID number.

2. DoD-Civilian:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact ODC Rome with the APACS request ID number.

3. DoD-Sponsored Contractor:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact ODC Rome with the APACS request ID number.

4. Foreign National:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact ODC Rome with the APACS request ID number.

5. Family Member:

i. Not required.

ii.

2. THEATER CLEARANCE

NOTE 1: EUCOM REQUIRES ALL TRAVELERS TO ENROLL IN DOS'S SMART TRAVELER ENROLLMENT PROGRAM (STEP) PRIOR TO TRAVEL.

2. Required for:

0. DoD-Military:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

iv. Non-US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

v. US Army Personnel:

vii.

1. DoD-Civilian:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

iv. Non-US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

v. US Army Personnel:

2. DoD-Sponsored Contractor:

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

iv. Non-US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

v. US Army Sponsored Personnel:

3. Foreign National:

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

iv. Non-US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

v. US Army Sponsored Personnel:

4. Family Member:

i. Not required.

a. Additional Information:

1. US Army and Army affiliated personnel:

3.

5.

(i) Contact USAREUR G3 Mobilization and Reserve Affairs to inform of and/or coordinate for any EUCOM Theater inbound US Army Reserve (USAR), USAR sponsored, US Army National Guard (ARNG), and/or ARNG sponsored Distinguished Visitor (DV) traveler, in the rank of O-6(P) (promotable) or higher).

(ii) Does not apply to personnel assigned to USAREUR-AF or EUCOM.

7.

9.

3. SPECIAL AREA CLEARANCE

NOTE Special Area Clearance is not required.

B. FORCE PROTECTION RESPONSIBILITY

1. Identify who has Force Protection (FP) responsibility if an incident occurs. Usually, if working in or visiting a US Embassy, choose Chief of Mission (COM), but if TDY/TAD or Combatant Command duties choose COCOM.

2. Check COCOM/COM agreement for specific responsibilities and consult the DoD FCG contact information section VI for COCOM FP POC.

3. Force Protection Condition (FPCON) levels can be viewed via the SIPRNET Joint Risk Assessment Management Program (JRAMP) website: https://intelshare.intelink.sgov.gov/sites/JRAMP.

4. Statement of Force Protection (FP) responsibility:

6. For US Army and US Army affiliated travel, refer to Para III.A.2.b.(1).(d), above for travelers under USAREUR TACON FP responsibility.

C. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: Service components may have more restrictive requirements that their military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

1. AT Level 1 Training: Antiterrorism Level 1 Training.

a. Applicability:

1. Required for all US military, DoD civilians and DoD-sponsored contractors on official travel.

b. Validity:

1. Must be completed annually for the first three (3) years upon initial entry into to the AOR and triennially thereafter.

c. Instructions:

1. See attached Level_1_AT_Awareness_Training Instructions.

2. TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

2. Applicability:

1. Required for all USN personnel traveling on TAD, TDY, PCS or any other USN authorized status, but not while on liberty.

2. Required for all USCG and USCG Civilian personnel, except for PCS travel and unit deployments.

3. Required for all USMC active-duty, USMC Civilian and USMC Sponsored Contractor personnel, except for PCS travel and unit deployments.

a. Validity:

1. Must be completed prior to entry into the AOR.

b. Instructions:

1. Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

2. See attached instructions for Travel Tracker Individual AT Plan (TT/IATP).

3. SCI Brief: Sensitive Compartmented Information briefing.

3. Applicability:

1. All travelers with SCI clearance.

a. Validity:

1. None reported.

b. Instructions:

1. Travelers need to contact their local Security Manager and SSO office for requirements and information.

4. FACT: Foreign Affairs Counter-Threat.

4. Applicability:

1. Mandatory training for DoD travelers on TDY/Deployment/PCS status assigned for 90 or more cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

5. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander (i.e., travel under COCOM, Annex B of the country-specific security MOA), or those on the staff of an international organization.

6. This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

a. Validity:

1. Six (6) years from completion date.

b. Instructions:

1. See the FACT DOS instructions.

5. CTAT: Counter Threat Awareness Training.

5. Applicability:

1. Mandatory training requirement for DoD travelers on TDY/Deployment/PCS status assigned for less than 90 cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

2. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander or those on the staff of an international organization.

3. This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

a. Validity:

1. Five (5) years from completion date.

b. Instructions:

1. Formerly known as High Threat Security Overseas Seminar (HTSOS).

2. Personnel assigned to Washington Headquarters Services (WHS)/Office of the Secretary of Defense (OSD) must obtain training through the restricted iCompass Learning Management System (LMS) site.

3. All others must check for available course dates via the Foreign Service Institute Training site and apply for the FSI CTAT course admission. Address questions directly to FSI via e-mail: FSIRegistrar@state.gov or phone: 703-302-7144.

6. Other:

6. Personnel Recovery (PR) Theater Entry Requirements (TERs).

6.

6. ODC Rome prefers that customers utilize the unclassified website also for classified scope visit requests, in which case the submitter must include a statement in the notes field of the APACS request, stating the level of discussions "Discussions will be held at the [ insert classification] level". NOTE: If visitors will be conducting classified visits US to US only, there is no need to specify that in the APACS request. Versus if visitors will be conducting classified visits with Italian Military/Civilian/Government/Defense Industry personnel, refer to the information below. ATTENTION: Prior to extending invitations to Military/Civilian representatives of NON-NATO member countries to visit US Forces permanently stationed in Italy, an APACS request must be submitted with a 30-calendar day lead-time, in order to gain required Italian MOD approval (Note: Detailed information required; Rank/Full Name/Position Held/POB/DOB/PPN/SC/Nationality). Send requests to ODC Rome by e-mail. Click here to download the NON-NATO country representative invitation sample format.

6. DoD-sponsored contractors needing to conduct “Classified” scope visits under a bi-lateral Defense Industry Program, must fax a Request For Visit (RFV) form, properly filled-in, to the Defense Security Service (DSS). IAW the Foreign Clearance Manual, either the traveler(s) or his/their Sponsoring Agency are responsible for submitting the APACS request. Ensure the related APACS Visit ID Number has been annotated on the RFV form prior to faxing it to DSS and that the following statement has been included inside the Notes field of the main frame of the APACS request: “The RFV form has been faxed to DSS”. Fax or e-mail RFV forms directly to the Defense Security Service (DSS), Fax number: 571-305-6010, e-mail: rfv@dss.mil.

6. DoD Military/DoD Civilians involved in “Classified” scope visits will have their Security Managers validate their security clearances on theRFV form and forward the form to ODC Rome. Send the RFV form via e-mail. Inside the related APACS request, submitters will include the following statement: “Discussions will be held at the [insert classification] level and RFV form has been faxed/e-mailed to ODC Rome". ATTENTION: This rule applies also to visitors needing access authorization to the F-35 FACO Assembly Line in Cameri Air base which is a Classified Access Area. This type of visit requires a 40-day lead-time.

6. The RFV form must list the following information for each traveler: Passport number or the last four (4) digits of Social Security Number, Place and Date of Birth. This is a mandatory Italian National Security Agency requirement and without this information a “Classified” scope visit request will not be processed.

6. ATTENTION: “Unclassified” scope visits to Ghedi Air Base (704 MUNSS) and Montelibretti are treated by the Italian MOD as “Classified” due to the sensitivity of these sites and therefore require a 30-day lead-time, but don’t require submittal of the RFV form.

6. ATTENTION: "Unclassified" visits to Italian Defense Industry “PRODUCTION LINE” are treated by the Italian NSA as if these were “Classified” due to the sensitivity of the visit site and therefore require a 40-day lead-time and submittal of the RFV form. NOTE: This includes the F-35 FACO Assembly Line in the CAMERI Airport which has been designated Classified Area.

6. Recurring "Classified" scope visits in conjunction with consolidated Defense Cooperative Armaments programs, may be submitted as a “Blanket” APACS request for a period up to one (1) calendar year. Gaining a “Blanket” approval through the Italian NSA will provide customers a one (1)-time approval for same purpose/multiple visits.

6. APACS requests are routed to the appropriate DoD approving official assigned to the US Embassy or other designated US organizations located in the foreign country. The approver's organization receiving the APACS request appears at the bottom of the APACS request when it is submitted. NOTE: If the clearance requestor needs to send a copy of the original APACS request to additional organizations outside the required APACS approvers, they may do so by exporting the request to a file and saving it as plain text, html, or xml format. The request may then be sent to additional organizations not listed in the DoD FCG. Note that the APACS request may contain Privacy Act information and should be handled accordingly.

6. Consult Joint Risk Assessment Management Program (JRAMP) for standardized processes and reporting formats supporting Antiterrorism/Force Protection (AT/FP) risk management. JRAMP is engineered to assist Commanders and Force Protection officers in meeting AT/FP requirements and its use is currently directed in EUCOM OPORD 2020-12. In addition, JRAMP provides the primary location for all in-transit AF/FP information, including local information, references, POCs, and links.

6. Important: All travelers to Italy are required to complete the online digital Passenger Locator Form.

D. LEAD-TIME

1. See below for lead-time days.

2. If lead-time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

3. The below listed lead-times are required by the Italian NSA/MOD and are mandatory in order to allow adequate staffing time. Submitters processing APACS requests for visit requests inside these windows will be advised to reschedule traveler(s) visit dates.

E. CONTENT OF CLEARANCE REQUEST

1. Prepare and submit the clearance request using APACS at https://apacs.milcloud.mil/apacs, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

2. MAIN

a. Subject:

1. In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

b. Purpose of Travel:

1. Give the 5W’s. (Who, What, Where, When Why). Be detailed with reasonable specificity; and avoid acronyms. This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

a. Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp Swampy.

b. Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3-day mil to mil event, Buddy First Aid Principles (TCSMIS Event: BWA ###);

c. Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

2. Purpose of travel must be clear and detailed.

c. Sponsoring Agency:

1. Select from the drop-down menu which agency is paying for this travel.

d. Notes:

1. If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely processing.

3. ITINERARY

3. Approving Organization:

1. ODC Rome processes all Country Clearance requests.

2. USAREUR Personnel Travel Clearance Office processes all Theater Clearance requests.

a. Country Required Information:

1. All Travelers

a. None reported. State N/A in this block of the APACS request.

b. Theater Required Information:

2. All Travelers

a. State whether the Chief of Mission or CDR EUCOM has FP responsibility for the travelers, and if CDR EUCOM, which component command will exercise that responsibility. Refer to III.B, above for determination of FP responsibility.

c. Location:

3. Town/city/base the traveler will be in when in-country, be specific.

3. Planned points of crossing of national borders.

3. Official Travel In-country Lodging and Point of Contact (POC):

4. Unit/Organization to be Visited:

a. Enter visiting Unit/Org point of contact name.

1. Unit/Organization POC name:

a. Enter visiting Unit/Org point of contact name.

2. POC rank:

a. Enter visiting Unit/Org point of contact rank.

3. POC commercial phone:

a. Enter visiting Unit/Org point of contact commercial phone number.

4. Lodging Name:

a. Enter hotel or military base billeting name.

5. Lodging Address:

a. Enter hotel or billeting physical address.

6. Lodging commercial phone:

a. Enter commercial phone number.

e. Logistical Support:

5. List any requirements of logistical support expected from US Embassy personnel.

a. Example, hotel reservations, ground transportation, etc.

4. TRAVELER

4. Mission Training Requirements:

0. Relevant required training prior to travel, if not already addressed in the traveler section.

a. Example: Information pertaining to the approval of the FP Plan, required statements, etc.

a. Traveler Notes:

1. Provide each traveler's passport number or DoD ID number, if passport number is not available.

1. Date of birth.

1. Country of birth.

1. Traveler's Home Station Point of Contact (POC):

5. Local representative at traveler's home station/unit who can be reached on their behalf while on travel.

1. Name:

a. Enter Supervisor’s or Commander’s name.

2. Unit/Organization Name:

a. Enter Unit/organizational name and/or symbol.

3. POC Commercial phone:

a. Enter POC commercial phone.

4. Home station POC e-mail:

a. Enter home station POC e-mail.

5. POC rank:

a. Enter POC rank.

6. Unit Location:

a. Enter Unit/organizational location (i.e., base, post, etc.).

South Korea USAG Humphreys: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL ATTENTION: Personnel traveling by means of AMC or USTRANSCOM contracted aircraft must review the CAC-enabled USTRANSCOM GENADMIN messages (link) for latest Joint Force enforcement of requirements mandated by the CDC, DoD, Joint Staff, Host nations, and Combatant Commands.

RESTRICTION: INDOPACOM FORCE PROTECTION DIRECTIVE 20-006 TRAVEL RESTRICTION SUPERSEDES ALL TRAVEL INSTRUCTIONS TO THE REPUBLIC OF KOREA UNTIL FURTHER NOTICE. SEE THE LINKED INDOPACOM FORCE PROTECTION DIRECTIVE 20-006 FOR DETAILS.

NOTE 1: This Section applies to temporary (TDY/TAD) travel – does not apply for PCS travel unless specifically stated otherwise below.

A. CLEARANCE REQUIREMENTS

NOTE 1: See Section III.A.1.b, below, "Additional Information", for restrictions and important information.

1. COUNTRY CLEARANCE

a. Required for:

1. DoD-Military:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

2. DoD-Civilian:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

3. DoD-Sponsored Contractor:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. DoD-sponsored contractors traveling TDY/PCS to Korea in support of the US Armed Forces or other armed forces in the ROK under the Unified Command receiving logistics support from the US Armed Forces under the US-ROK Status of Forces Agreement must submit USFK_Form_700_19A_R_E in accordance with USFK_Reg_700_19 to establish Invited Contractor (IC) or Technical Representatives (TR) status. A lead time of 45 days is desired. This requirement does not apply to contractors supporting Defense Security Assistance Agency, Department of State, Foreign Military Sales (FMS) or their sponsoring agencies.

4. Foreign National:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

5. Family Member:

i. Not required.

b. Additional Information:

1. An APACS request for Country Clearance is not required for PCS travel; however, it is required for TAD/TDY to the Republic of Korea.

2. DoD personnel conducting official visits to the Republic of Korea Agency for Defense Development (ADD) must inform the in-country Security Cooperation Organization, JUSMAG-K Development Directorate at DSN: 315-725-8116 or via e-mail to: indopacom.yongsan.usfk.list.jusmag-k-iac@mail.mil.

3. USAF personnel, to include reserve and Air National Guard, must read the additional Commander, PACAF (COMPACAF) requirements while on TDY and/or liberty (pass/leave) in the INDOPACOM AOR.

4. DV personnel (general or flag officers and SES personnel or the equivalent) must not assume clearance and must obtain approval prior to commencing travel. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

5. United Nations Command and United States Forces Korea Command engagements requested by Distinguished Visitors occur at the General John William Vessey, Jr. Headquarters Building, (UNC/USFK HQ), Camp Humphreys, Pyeongtaek, Republic of Korea.

6. Personnel whose route of flight to Republic of Korea transits China must have a valid passport. Refer to the DoD FCG entry for China for Chinese visa requirements. Personnel cannot, under any circumstances, transit China en-route to South Korea on military ID Card and travel orders. There are no exceptions. DoD and US Government personnel in possession of military and sensitive government equipment SHALL NOT transit China en-route to third-country temporary duty locations. Travelers are urged to monitor any changes that their air carrier may implement en-route to ensure that transit through China does not occur. Chinese customs officials have performed inspections of transiting passengers, declaring certain military equipment (including sensitive items) and dangerous items (such as knives) prohibited items under Chinese law and have confiscated and fined passengers arbitrarily. This includes the special administrative region of Hong Kong. DTS may allow travelers to purchase tickets that transit China; however, this option shall not be selected if in possession of said items.

2. THEATER CLEARANCE

NOTE 1: CDR INDOPACOM issued the liberty policy for service members traveling on TDY orders and liberty in the US Pacific AOR outside of the US and its territories. Travelers are required to acknowledge they have read the policy when completing the TT/IATP entry.

NOTE 3: CDR INDOPACOM directed implementation of a FPCON program that includes specific measures and applicable restrictions for all countries in the INDOPACOM AOR, HQ INDOPACOM HONOLULU//J3// 071700Z DEC 17. Travelers are directed to comply with the INDOPACOM FPCON Program, which is available in the "Pre-travel Instructions" of the Travel Tracker/Individual Antiterrorism Plan (TT/IATP) program.

2. Required for:

0. DoD-Military:

i. Theater Clearance is required for DoD-sponsored travel. Theater Clearance is NOT required for non-DoD sponsored travel.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. If mandatory pre-travel training requirements cannot be completed due to lack of access or security issues, identify those requirements not completed in APACS and why they were not completed.

iv. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

v. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

1. DoD-Civilian:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

2. DoD-Sponsored Contractor:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

3. Foreign National:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

4. Family Member:

i. Not required.

3. SPECIAL AREA CLEARANCE

NOTE Special Area Clearance is not required.

B. FORCE PROTECTION RESPONSIBILITY

1. Identify who has Force Protection (FP) responsibility if an incident occurs. Usually, if working in or visiting a US Embassy, choose Chief of Mission (COM), but if TDY/TAD or Combatant Command duties choose COCOM.

2. Check COCOM/COM agreement for specific responsibilities and consult the DoD FCG contact information section VI for COCOM FP POC.

C. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: Service components may have more restrictive requirements that their military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

NOTE 3: Effective 25 September 2021, INDOPACOM PR TERs are completely revised and should be reviewed in their entirety. One salient change is the removal of the ISOPREP requirement for all personnel operating in or transiting through the theater. Only the following individuals require establishment/maintenance of an ISOPREP: Level-C SERE trained personnel, Service or command-designated individuals deemed HRI/E, and/or those nominated by their commanders or sponsors (due to mission, destination, or contract requirements). Complete TER may be accessed here.

NOTE 4: INDOPACOM MANDATORY PRE-TRAVEL REQUIREMENTS (Four (4) total requirements):

a. Travel Tracker/Individual Antiterrorism Plan (TT/IATP) (link);

b. AT Level 1 (link);

c. AOR Location Specific Brief (link); and

d. Personnel Recovery (PR) Theater Entry Requirements (TERs) (link).

1. TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

a. Applicability:

1. Required for all US DoD military, DoD civilians, USCG members (except for PCS travel and unit deployments) and DoD-sponsored contractors on official travel.

b. Validity:

1. Must be completed prior to entry into the AOR.

c. Instructions:

1. Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

2. Failure to complete TT/IATP (approved by chain of command if required) before submitting the APACS will delay APACS processing and may result in denial of Theater Clearance.

3. See attached instructions for Travel Tracker Individual AT Plan (TT/IATP).

2. SCI Brief: Sensitive Compartmented Information briefing.

2. Applicability:

1. All travelers with SCI clearance.

a. Validity:

1. None reported.

b. Instructions:

1. Travelers need to contact their local Security Manager and SSO office for requirements and information.

3. FACT: Foreign Affairs Counter-Threat.

3. Applicability:

1. Mandatory training for DoD travelers on TDY/Deployment/PCS status assigned for 90 or more cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

5. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander (i.e., travel under COCOM, Annex B of the country-specific security MOA), or those on the staff of an international organization.

a. Validity:

1. Six (6) years from completion date.

b. Instructions:

1. See the FACT DOS instructions.

4. CTAT: Counter Threat Awareness Training.

4. Applicability:

1. Mandatory training requirement for DoD travelers on TDY/Deployment/PCS status assigned for less than 90 cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

2. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander or those on the staff of an international organization.

3. This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

a. Validity:

1. Five (5) years from completion date.

b. Instructions:

1. Formerly known as High Threat Security Overseas Seminar (HTSOS).

2. Personnel assigned to Washington Headquarters Services (WHS)/Office of the Secretary of Defense (OSD) must obtain training through the restricted iCompass Learning Management System (LMS) site.

3. All others must check for available course dates via the Foreign Service Institute Training site and apply for the FSI CTAT course admission. Address questions directly to FSI via e-mail: FSIRegistrar@state.gov or phone: 703-302-7144.

5. Other:

5. Additional country-specific mandatory training.

(a) Consult USFK Regulation 350-2, available on the website USFK homepage, above.

(b) Call the office of the Deputy, Personnel Services Division, J1, US Forces Korea at DSN 315-723-3742.

D. LEAD-TIME

NOTE 1: US Embassy and consulates are closed on US and ROK holidays. See Section VII.B.2, below.

1. DV travelers: 30 days and Non-DV travelers: 10 days.

2. If lead-time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

3. DV Travel requests that fail to meet the 30-day lead-time requirement must submit a formal written request for an exception to policy with appropriate justification.

E. CONTENT OF CLEARANCE REQUEST

1. Prepare and submit the clearance request using APACS at https://apacs.milcloud.mil/apacs, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

2. MAIN

a. Subject:

1. In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

b. Purpose of Travel:

1. Give the 5W’s. (Who, What, Where, When Why). Be detailed with reasonable specificity; and avoid acronyms. This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

a. Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp Swampy.

b. Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3-day mil to mil event, Buddy First Aid Principles (TCSMIS Event: BWA ###);

c. Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

c. Sponsoring Agency:

1. Select from the drop-down menu which agency is paying for this travel.

d. Notes:

1. If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely processing.

3. ITINERARY

3. Approving Organization:

1. USFK Protocol processes all DV SOFA Country Clearance requests.

2. US Embassy Seoul processes all Chief of Mission Country Clearance requests, see VI.A.2, below.

3. USFK Service representatives process all non-DV SOFA Country Clearance requests, see VI.A.2, below.

4. INDOPACOM Theater Clearance Office processes all Theater Clearance requests.

a. Country Required Information:

1. All Travelers

a. Certify that the traveler(s) completed the Korea-specific training available on the USFK homepage at http://www.usfk.mil/Newcomers/Training.aspx. For additional information on USFK requirements, contact USFK.

b. Theater Required Information:

2. All Travelers

a. State “Traveler(s) has submitted the INDOPACOM Travel Tracker data (TT/IATP) Entry #_______”. TT/IATP entry number is received via separate e-mail upon submission of the TT/IATP request.

c. Location:

3. Town/city/base the traveler will be in when in-country, be specific.

3. Official Travel In-country Lodging and Point of Contact (POC):

4. Unit/Organization to be Visited:

a. Enter visiting Unit/Org point of contact name.

b. Enter the lodging, in-country POC contact information.

1. Unit/Organization POC name:

a. Enter visiting Unit/Org point of contact name.

2. POC rank:

a. Enter visiting Unit/Org point of contact rank.

3. POC commercial phone:

a. Enter visiting Unit/Org point of contact commercial phone number.

4. Lodging Name:

a. Enter hotel or military base billeting name.

5. Lodging Address:

a. Enter hotel or billeting physical address.

6. Lodging commercial phone:

a. Enter commercial phone number.

e. Logistical Support:

5. List any requirements of logistical support expected from US Embassy personnel.

a. Example, hotel reservations, ground transportation, etc.

1. Travelers are expected to make hotel reservations through Defense Travel System (DTS) or through their own local travel office, except in rare circumstances (i.e. No DTS or travel office availability). Travelers should also be prepared to self-secure transportation such as taxi or train. If requesting logistical support from USDAO Seoul or USFK, contact hosting unit directly and confirm support requirements. Travelers are expected to lodge in on-base billeting when available and appropriate. Contact lodging for availability.

2. Provide funding data.

4. TRAVELER

4. Mission Training Requirements:

0. Relevant required training prior to travel, if not already addressed in the traveler section.

a. Example: Information pertaining to the approval of the FP Plan, required statements, etc.

5. Traveler's Home Station Point of Contact (POC):

5. Local representative at traveler's home station/unit who can be reached on their behalf while on travel.

5. Provide an individual from the traveler’s organization that is not a member of the traveling party.

1. Name:

a. Enter Supervisor’s or Commander’s name.

2. Unit/Organization Name:

a. Enter Unit/organizational name and/or symbol.

3. POC Commercial phone:

a. Enter POC commercial phone.

4. Home station POC e-mail:

a. Enter home station POC e-mail.

5. POC rank:

a. Enter POC rank.

Belgium USAG BENELUX: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL ATTENTION: Personnel traveling by means of AMC or USTRANSCOM contracted aircraft must review the CAC-enabled USTRANSCOM GENADMIN messages (link) for latest Joint Force enforcement of requirements mandated by the CDC, DoD, Joint Staff, Host nations, and Combatant Commands.

NOTE 1: This Section applies to temporary (TDY/TAD) travel – does not apply for PCS travel unless specifically stated otherwise below.

A. CLEARANCE REQUIREMENTS

1. COUNTRY CLEARANCE

NOTE 1: CONDUCTING CLASSIFIED MEETINGS AND/OR ACCESSING BELGIAN CLASSIFIED SITES: A separate REQUEST FOR VISIT (RFV) must also be submitted.

NOTE 2: DoD-sponsored contractors without access to APACS: submit a clearance request through the Defense Security Service (DSS) – International Division in Quantico, VA. In no case should travelers go directly to the Belgian government to request clearance authorization without first informing ODC Brussels.

a. Required for:

1. DoD-Military:

i. For visits to USNATO Brussels - For visits in relation to US Mission to NATO.

iii.

v.

ix.

xi. For visits to USDELMC - For visits in relation to US Delegation to Military Committee.

xiii.

xv.

xvii.

xix.

xxi.

xxiii.

xxv. For visits to SHAPE, SHAPE-sponsored activities, Chièvres AB visits, and US Army Garrison (USAG) BENELUX visits.

xxvii.

xxix.

xxxi.

xxxiii.

xxxv.

xxxvii.

xxxix. For ODC visits and visits to Belgian military facilities/bases/installations or visits relating to Foreign Military Sales, Belgian defense industry, or defense articles and services.

xli.

xliii.

xlv.

xlvii.

xlix.

li. For USDAO-related visits and for visits to the US Mission to the European Union (USEU) or to the European Union (EU) and its agencies.

liii.

lv.

lvii.

lix.

2. DoD-Civilian:

i. For visits to USNATO Brussels - For visits in relation to US Mission to NATO.

xxiii. For visits to SHAPE, SHAPE-sponsored activities, Chièvres AB visits, and US Army Garrison (USAG) BENELUX visits.

xxv.