RFP Attachment 7 - Sample Task Order - OCONUS Wiesbaden.docx

PERFORMANCE WORK STATEMENT (PWS)

ARMY PRIVATIZED HOUSING INSPECTION SERVICES CONTRACT

Task Order #2 WIESBADEN GERMANY Part 1

General Information

1. General: No change to base PWS.

1.1 Description of Services/Introduction: No change to base PWS.

1.2 Background: No change to base PWS.

1.2.1 The services included in this contract are required in accordance with the National Defense Authorization Act (NDAA) of Fiscal Year 2021. The NDAA, Section 2818(b) of 10 USC 2871, expanded the code of basic standards for privatized military housing and hazard and habitability inspection and assessment requirements to Government-Owned and Government-Controlled military family housing. The Army’s position in government-controlled includes government-leased housing inside and outside of the United States (CONUS and OCONUS). The NDAA expanded the housing inspection and assessment plan to include government-owned and controlled military family housing located inside and outside of the United States and directs commencement of inspections and assessments of such housing immediately. Inspections are needed to identify issues and ensure compliance with applicable housing codes. Inspections shall be performed by qualified home inspectors, as defined in paragraph 5.2.

1.2.2 The inspection will be based on applicable standards in the 2021 International Property Maintenance code. Additionally, the contractor will review current USAG Housing Inspection requirements and incorporate applicable standards in their inspection. The privatized housing units are owned by the RCI Companies and government housing is owned by the Army. The contractor shall coordinate with the applicable USAG Housing Manager, government representative and the RCI Company to facilitate accessibility to 100% of the housing inventory.

1.3 Objectives: No change to base PWS.

1.4 Scope: The Army requires a contractor to conduct a thorough inspection and assessment of the structural integrity and habitability of each home within the Army’s portfolio both in CONUS and OCONUS locations. The Army requires inspection of 100% of all housing units within the inventory for the following home types: single family home, duplex, quadplex, eightplex, townhome, and multifamily. The number of homes to be inspected are identified in each Task Order. The Army requires the home inspections to be performed by certified home inspectors.

1.4.1 The contractor shall provide all labor, material, tools, and/or equipment to perform the type of functions specified in this Performance Work Statement (PWS). The contractor is required to interface with both the Government and RCI in order to accomplish the tasks set forth in the PWS.

1.5 The Office of the Deputy Assistant Secretary of the Army, Installation, Housing and Partnerships or the DCS, G-9 Army Housing Division are the only two offices having the authority to pause and/or cancel scheduled or ongoing housing inspections at any Army installation or location. Any such order to pause and/or cancel scheduled or ongoing housing inspections will be provided via a signed modification from a warranted Contracting Officer. The contractor shall not acknowledge any change that doesn’t come from a warranted Contracting Officer (i.e., the COR or a Government PM/SME).

1.6 General Information

1.6.1 Quality Control: No change to base PWS.

1.6.2 Quality Assurance: No change to base PWS.

1.6.3 Recognized Holidays: No change to base PWS.

1.6.3.1 No change to base PWS.

1.6.4 Hours of Operation: No change to base PWS.

1.6.5 Place of Performance: The work to be performed under this task order will be located at Fort Leavenworth, Kansas and Fort Stewart, Georgia.

1.6.6. Security Requirements: No change to base PWS.

1.6.7. Personal Identity Verification (PIV). No change to base PWS.

1.6.7.1. T No change to base PWS.

1.6.7.2. No change to base PWS.

1.6.7.3. No change to base PWS.

1.6.7.3.1. No change to base PWS.

1.6.7.3.2 No change to base PWS.

1.6.7.3.3. No change to base PWS.

1.6.7.4. No change to base PWS.

1.6.7.4.1. No change to base PWS.

1.6.8. Visit Notifications.

1.6.8.1. No change to base PWS.

1.6.9. Non-Disclosures. No change to base PWS.

1.6.10. Security Regulations. No change to base PWS.

1.6.11. Physical Security. No change to base PWS.

1.6.12 Post Award Conference/Periodic Progress Meetings: No change to base PWS.

1.6.13. Contracting Officer’s Authority. No change to base PWS.

1.6.13.1 Contracting Officer’s Representative (COR): No change to base PWS.

1.6.14 Contractor Travel:

Germany USAG Bavaria: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL ATTENTION: Personnel traveling by means of AMC or USTRANSCOM contracted aircraft must review the CAC-enabled USTRANSCOM GENADMIN messages (link) for latest Joint Force enforcement of requirements mandated by the CDC, DoD, Joint Staff, Host nations, and Combatant Commands.

NOTE 1: This Section applies to temporary (TDY/TAD) travel – does not apply for PCS travel unless specifically stated otherwise below.

A. CLEARANCE REQUIREMENTS

COUNTRY CLEARANCE

Required for:

DoD-Military:

For ODC-related visits relating to German military facilities/bases/installations or Foreign Military Sales, German defense industry, or defense articles and services.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) If applicable, submit Request for Visit (RFV), see III.C.6, below.

(iv) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

For USAREUR-related visits such as Special Country Clearance: 2+4 Treaty Clearance.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact CGUSAREUR/7A Liaison Office with the APACS request ID number.

For USDAO-related visits.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

Country Clearance is required for:

Visits to the US Embassy in Berlin, any other DOS Consulates (in Düsseldorf, Frankfurt, Hamburg, Leipzig, Munich), and any other DOS constituent posts; or any visits requiring US Embassy or DOS support;

Visits to any German military facilities (unclassified/classified; RFV required);

Visits to any private industries or facilities (classified ONLY; RFV required).

RFV Form, see section III.C.6.a.(1) below.

DoD-Civilian:

For ODC-related visits relating to German military facilities/bases/installations or Foreign Military Sales, German defense industry, or defense articles and services.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) If applicable, submit Request for Visit (RFV), see III.C.6, below.

(iv) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

For USAREUR-related visits such as Special Country Clearance: 2+4 Treaty Clearance.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact CGUSAREUR/7A Liaison Office with the APACS request ID number.

For USDAO-related visits.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

Country Clearance is required for:

Visits to the US Embassy in Berlin, any other DOS Consulates (in Düsseldorf, Frankfurt, Hamburg, Leipzig, Munich), and any other DOS constituent posts; or any visits requiring US Embassy or DOS support;

Visits to any German military facilities (unclassified/classified; RFV required);

Visits to any private industries or facilities (classified ONLY; RFV required).

RFV Form, see section III.C.6.a.(1) below.

DoD-Sponsored Contractor:

For ODC-related visits relating to German military facilities/bases/installations or Foreign Military Sales, German defense industry, or defense articles and services.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) If applicable, submit Request for Visit (RFV), see III.C.6, below.

(iv) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

For USAREUR-related visits such as Special Country Clearance: 2+4 Treaty Clearance.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact CGUSAREUR/7A Liaison Office with the APACS request ID number.

For USDAO-related visits.

(i) Country Clearance is required.

(ii) Request Country Clearance via APACS. For information on APACS, see III.E below.

(iii) For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact USDAO Berlin with the APACS request ID number.

Country Clearance is required for:

Visits to the US Embassy in Berlin, any other DOS Consulates (in Düsseldorf, Frankfurt, Hamburg, Leipzig, Munich), and any other DOS constituent posts; or any visits requiring US Embassy or DOS support;

Visits to any German military facilities (unclassified/classified; RFV required);

Visits to any private industries or facilities (classified ONLY; RFV required).

RFV Form, see section III.C.6.a.(1) below.

Foreign National:

Country Clearance is required.

Request Country Clearance via APACS. For information on APACS, see III.E below.

For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact CGUSAREUR/7A Liaison Office with the APACS request ID number.

Country Clearance is required for:

Visits to the US Embassy in Berlin, any other DOS Consulates (in Düsseldorf, Frankfurt, Hamburg, Leipzig, Munich), and any other DOS constituent posts; or any visits requiring US Embassy or DOS support;

Visits to any German military facilities (unclassified/classified; RFV required);

Visits to any private industries or facilities (classified ONLY; RFV required).

RFV Form, see section III.C.6.a.(1) below.

Refer to instructions in "Additional Information" below regarding Special Country Clearance requirements by third-country defense personnel.

Family Member:

Not Required.

Additional Information:

Country Clearance is NOT required for:

(a) Any visits that are not specified above. For example:

(i) Visits to any US military facilities. Except for USDAO Berlin (including the Bonn Office), FSB Frankfurt, US Embassy Berlin, US Consulates, and Department of State constituent posts.

(ii) Attending any NATO-sponsored meetings, unless hosted by the German military.

(iii) Attending an international conference. DoD and DoD-sponsored travelers entering Germany exclusively to attend an international conference.

(iv) Visits to private industry/facilities where classified information will NOT be discussed.

Special Country Clearance: 2+4 Treaty Clearance.

(a) DoD personnel require this clearance for any visit to or any ground transit of the "new" German states, including Berlin, while on official duty. (See II.A. "Aircraft Entrance Requirements" for instructions on landing or overflight.)

(i) The German Foreign Office sole authority to grant 2 + 4 Treaty Clearance after German inter-agency staffing.

(ii) No Germany unit or installation Commander can grant a 2 + 4 Treaty Clearance.

(b) Explanation: The Treaty on the Final Settlement with Respect to Germany, commonly called the "2 + 4" Treaty, limits operations by foreign armed forces in the new German states that were once within the boundaries of the former East Germany, including Brandenburg, Mecklenburg-Western Pomerania, Saxony, Saxony-Anhalt, Thuringia, and Berlin. To ensure compliance, the United States and Germany have agreed that any "official activity" by DoD or DoD-sponsored personnel in the new states requires prior approval by the German Government.

(c) Submit all "Official Activity Requests" for 2 + 4 Treaty Clearance to the CGUSAREUR/7A Liaison Office.

(i) CGUSAREUR/7A Liaison Office is responsible for submitting all such requests to the German government.

(d) Submit the request at least 35 days before the planned official activity.

(e) There is no specific format for an "Official Activity Request," but it should contain the following information for the planned activity.

(i) Date(s).

(ii) Location(s).

(iii) Approximate number of DoD personnel participating. If there are ten (10) or fewer, list each participant by name, rank, and date of birth.

(iv) Nature of the activity, including the name or designation of any training exercise and whether it is part of a Bilateral (German-American) Training Event, a NATO Exercise, a UN Mission, a PfP Mission, etc.

(v) Name, rank, duty position, and duty phone of the responsible officer or other point of contact.

(vi) Mode of transportation, including the number and description of any US Government vehicles involved.

(vii) The approximate number and types of weapons involved. If there are ten (10) weapons of fewer, list them, including their serial numbers.

(viii) Whether uniforms will be worn.

(ix) Whether German military logistical support is required (e.g. fuel, food, military police escort, overnight accommodations).

(x) If so, a list of any hazardous material, including munitions and POL products.

(f) The German Foreign Office has granted blanket clearance for certain types of official activity under the 2 + 4 Treaty. Never assume, however, that a blanket clearance covers any given activity, even if it has covered that type of activity in the past. Blanket clearances are subject to change. Always consult the CGUSAREUR/7A Liaison Office as to whether or not a blanket clearance applies.

(g) No 2 + 4 Treaty Clearance is required for strictly personal activity such as sightseeing in the new German states while on leave or in some other non-duty status.

Special Country Clearance: Visits by third-country defense personnel.

(a) Third-country defense personnel require special clearance from the German MOD to visit or train at US facilities or to participate in combined exercises or training events with US forces.

(i) The US command sponsoring the visit or training should make sure that third-country military personnel are aware that the German MOD may also require them to obtain their own separate personnel clearances, which they are responsible for requesting through their SDO/DATT or other diplomatic representatives in Berlin.

(ii) Third-country military personnel assigned to NATO need no German clearance to visit any US unit assigned to NATO headquarters or to any other NATO command or facility. However, US units typically remain under full US national command and are assigned to NATO only for specific operations, so this exception seldom applies.

(b) NATO non-Sending State visitor clearance for defense personnel of any other NATO country to visit any US military facility under full US national command.

(i) The US sponsor must request German MOD approval for defense personnel of a NATO member that is not one of the Sending States to any visit to a US military facility under full US national command.

(ii) Send a "NATO Non-Sending State Visitor Request" to the CGUSAREUR/7A Liaison Office for forwarding to the German MOD.

(iii) Submit the request at least 35 days before the visit. The MOD will consider late requests only in exceptional circumstances. Assume approval if the MOD does not respond within 20 days.

(iv) Information required in a "NATO Non-Sending State Visitor Request": Same as required for NATO Sending State Visitor Request.

(c) Non-NATO visitor clearance, for non-NATO defense personnel to participate in familiarization and orientation visits such as those associated with the Joint Contact Team Program as well as to participate in combined exercises or training events in Germany.

(i) The US sponsor must request German Foreign Office approval for defense personnel of a state that is not a NATO member to visit any US military facility in Germany, including USAREUR Major Training Areas.

(ii) Send a "Non-NATO Visitor Request" to the CGUSAREUR/7A Liaison Office for forwarding to the German Foreign Office.

(iii) Request Foreign Office approval before formally inviting any non-NATO defense personnel to visit a US facility or unit under full US national command.

(iv) Exception: USAREUR visit sponsors must submit the "Non-NATO Visitor Request" through USAREUR ODCSOPS, International Operations.

(v) Submit the request at least 35 days before the visit. The Foreign Office requires that a "Non-NATO Visit Request" be forwarded to it at least 30 days before the visit. It will consider late requests only in exceptional circumstances.

(vi) Information required in a "Non-NATO Visitor Request": Same as required for NATO Sending State Visitor Request.

2. THEATER CLEARANCE

NOTE 1: EUCOM REQUIRES ALL TRAVELERS TO ENROLL IN DOS'S SMART TRAVELER ENROLLMENT PROGRAM (STEP) PRIOR TO TRAVEL.

Required for:

DoD-Military:

Theater Clearance is required.

Request Theater Clearance via APACS. For information on APACS, see III.E below.

For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

Non US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

US Army Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from USAREUR Personnel Travel Clearance Office before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from USAREUR Personnel Travel Clearance Office is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from USAREUR Personnel Travel Clearance Office.

US Marine Personnel:

(i) All US Marines and US Marine-sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval before travel may commence.

(ii) All US Marines and US Marine-sponsored personnel, without exception, see the “Additional Information” Section III.A.2.b, below for further guidance.

DoD-Civilian:

Theater Clearance is required.

Request Theater Clearance via APACS. For information on APACS, see III.E below.

For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

Non US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

US Army Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from USAREUR Personnel Travel Clearance Office before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from USAREUR Personnel Travel Clearance Office is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from USAREUR Personnel Travel Clearance Office.

US Marine Civilian Personnel:

(i) All US Marines and US Marine-sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval before travel may commence.

(ii) All US Marines and US Marine-sponsored personnel, without exception, see the “Additional Information” Section III.A.2.b, below for further guidance.

DoD-Sponsored Contractor:

Theater Clearance is required.

Request Theater Clearance via APACS. For information on APACS, see III.E below.

For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

Non US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

US Army Sponsored Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from USAREUR Personnel Travel Clearance Office before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from USAREUR Personnel Travel Clearance Office is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from USAREUR Personnel Travel Clearance Office.

US Marine Sponsored Personnel:

(i) All US Marines and US Marine-sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval before travel may commence.

(ii) All US Marines and US Marine-sponsored personnel, without exception, see the “Additional Information” Section III.A.2.b, below for further guidance.

Special Theater-type Clearance for DoD-sponsored contractors.

(i) To work in Germany, DoD-sponsored contractor personnel require what amounts to a special Theater Clearance from HQUSAREUR/7A's DoD Contractor Personnel (DOCPER) Office. The DOCPER website (http://www.eur.army.mil/g1/content/CPD/docper.html) provides additional information beyond that which appears below.

(ii) Explanation: Unless specifically exempted, any employee of a US Government contractor who is not an EU citizen is subject to the same restrictive German rules on residency and work permits as any other non-EU worker while at the same time having to pay the same "social taxes" (i.e., obligatory contributions to unemployment, healthcare, or pension systems) as a German citizen. This makes it extremely difficult, if not impossible, for any non-exempt employee of a DoD contractor to work in Germany.

(iii) Germany exempts DoD-sponsored contractor employees who qualify as members of the US Armed Forces' civilian component under US-German agreements implementing the NATO Status-of-Forces Agreement (SOFA).

(iv) The three categories of DoD contractor employees covered by the SOFA are technical expert, analytical support person, and troop care provider.

(v) DOCPER has sole authority to accredit a DoD contractor employee as a member of the civilian component in one or the other of these categories.

(vi) Any contractor employee who arrives in Germany before receiving such accreditation automatically loses eligibility for accreditation.

(vii) DOCPER may arrange expedited processing and conditional accreditation for technical experts and analytical support personnel if justified by military expediency.

(viii) Exceptions: Germany provides full or limited exemption from residency and work permit requirements and/or taxes for certain other categories of contractor employees without the benefit of this special form of Theater Clearance.

(ix) Eligible family members of members of the US Armed Forces or their civilian component are fully exempt whether working as DoD contract employees or not.

(x). The action point of contact for US Government contractor personnel to obtain confirmation of exemption from the requirement to obtain a work permit for Baden-Wurttemberg is the State Labor Office, Baden-Wurttemberg, fax (unclassified) 011-49-711-941-1525.

(xi) Germany DoD-sponsored contractor employees who work in Germany for a cumulative total of less than 90 days in any given calendar year are fully exempt.

(xii) The 90-day limit is absolute regardless of how many distinct visits the employee makes to the country.

(xiii) Each visit requires a separate exemption for each visit by each employee.

(xiv) To obtain it, the contractor must fax a completed "Request for Confirmation of Exemption from the Requirement to Obtain a Work Permit" notification form to the State Labor Office for Baden-Wurttemberg in Stuttgart (commercial fax 011-49-711-941-1525) and receive an affirmative return fax before the employee leaves for Germany. (Be sure to include the return fax number on the form.)

(xv) DoD-sponsored contractors can obtain a copy of this document in electronic format and other useful information from the DOCPER website.

(xvi) As a matter of policy, USDAO Berlin does not provide any support for DoD-sponsored contractors or their employees in regard to this process.

(xvii) DoD-sponsored contractor employees who work in Germany for less than six months in any given year are exempt from income and social taxes.

(xviii) DoD-sponsored contractor employees hired in the US and then sent to work for their employer in Germany for a predetermined period of up to five years are exempt from social but not income taxes. The period is considered "predetermined" if specified by an employment agreement or contract before the employee moves to Germany or if inherent in the nature of the work to be done.

(xix) Other rules apply to DoD-sponsored contractor personnel supporting the German government under the US Foreign Military Sales program (ODC Germany related visits).

Foreign National:

Theater Clearance is required.

Request Theater Clearance via APACS. For information on APACS, see III.E below.

For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS request ID number.

Non US Army personnel may assume Theater Clearance two (2) days after submitting their APACS request if not informed otherwise.

US Army Sponsored Personnel:

(i) All US Army and US Army sponsored personnel, without exception, planning to travel into/within the EUCOM Theater must submit an APACS request for Theater Clearance and receive Theater Clearance approval from USAREUR Personnel Travel Clearance Office before travel may commence.

(ii) A Theater Clearance "Approved" entry in APACS from USAREUR Personnel Travel Clearance Office is required before travel may commence. An APACS issued “AUTO APPROVED” status under the Theater Clearance status section does not constitute granted theater clearance from USAREUR Personnel Travel Clearance Office.

Family Member:

Not required.

Additional Information:

US Army and Army personnel:

(a) Theater Clearance is required for Intra-Theater travel.

(b) US Army Distinguished Visitors (DVs) (O-7 and above / Army civilian SES equivalent) traveling to the EUCOM and/or AFRICOM Theater, must e-mail a Distinguished Visitor Notification of Visit form to USAREUR-AF Protocol usarmy.wiesbaden.usareur.list.protocol@army.mil. Does not apply to personnel assigned to USAREUR-AF.

(c) RESERVE COMPONENT DV/HRP Travel:

(i) Contact USAREUR G3 Mobilization and Reserve Affairs to inform of and/or coordinate for any EUCOM Theater inbound US Army Reserve (USAR), USAR sponsored, US Army National Guard (ARNG), and/or ARNG sponsored Distinguished Visitor (DV) traveler, in the rank of O-6(P) (promotable) or higher).

(ii) Does not apply to personnel assigned to USAREUR-AF or EUCOM.

(d) USAREUR THEATER CLEARANCE POC: For questions regarding the status of an APACS request or assistance to expedite securing Country, Theater, and/or Special Area Clearance decision of US Army and/or US Army sponsored travel into/within the EUCOM Theater, contact the USAREUR Personnel Travel Clearance Office by phone (have the APACS ID number ready) or by e-mail (include the APACS ID number in the subject line).

(e) Travelers under USAREUR's TACON for Force Protection (FP) responsibility must refer to the policy via the Intelink website.

US Marine Personnel:

(a) For all US Marine and US Marine-sponsored personnel the following will be submitted to Marine Forces Europe and Africa prior to departure:

(i) APACS request will be submitted NLT 30 days (unless requirement from country is greater).

(ii) ISOPREPS must be updated within one (1) year prior to entry into the AOR.

(iii) Provide a Concept of Operation (CONOPS) brief for each Bilateral/Multilateral event that will take place in the EUCOM or AFRICOM AOR NLT 30 days before execution to MARFOREUR/AF G3. The CONOPS brief will contain the following information:

(aa) Map chip of event location.

(bb) Mission.

(cc) Commander's Intent (Purpose, Method, End State).

(dd) Scheme of Maneuver (with associated phases).

(ee) Coordinating Instructions.

(ff) Total number of participants.

(gg) Total costs to conduct event.

(iv) Present the confirmation brief to MARFOREUR/AF G3 NLT 15 days before execution.

(v) Anti-Terrorism/Force Protection (AT/FP) CONOPS slide approved by the traveler's trained Level II Anti-Terrorism Officer(ATO) and send to MARFOREUR/AF AT/FP POC NLT 30 days prior to execution.

(vi) Personnel Recovery (PR) plan by the traveler's command and received by MARFOREUR/AF Anti-Terrorism Force Protection (AT/FP) POC NLT 30 days prior to execution.

(vii) Ensure that units larger than 50 person have a LEVEL II trained ATO appointed in writing for each location.

(vii) While in theatre:

(aa) Submit Regular operational situation reports on a daily basis to MARFOREUR/AF G3 Command Center via e-mail.

(bb) All Operations Event/ Incident Reports (OPREP 3) send courtesy copy via e-mail to MARFOREUR/AF G3 IOT allow critical situational awareness, but send to headquarters Marine Corps as primary.

(cc) Coordinate with MARFOREUR/AF Command Center and G4 any movement plans in the AOR.

(dd) Ensure the traveler has an updated copy of MARFOR Europe/Africa Commander’s Critical Information Requirements (CCIRs) and reports all occurrences to MARFOREUR/AF G3 Command Center via e-mail.

(ee) At the conclusion of the event provide MARFOREUR/AF an After Action Report within seven (7) days of completion.

(ff) Contact the MARFOREUR/AF G3 Command Center via e-mail for a copy of required templates for: CONOPS slide/brief, SITREP, and AAR.

SPECIAL AREA CLEARANCE

NOTE Special Area Clearance is not required.

B. FORCE PROTECTION RESPONSIBILITY

Identify who has Force Protection (FP) responsibility if an incident occurs. Usually, if working in or visiting a US Embassy, choose Chief of Mission (COM), but if TDY/TAD or Combatant Command duties choose COCOM.

Check COCOM/COM agreement for specific responsibilities and consult the DoD FCG contact information section VI for COCOM FP POC.

Force Protection Condition (FPCON) levels can be viewed via the SIPRNET Joint Risk Assessment Management Program (JRAMP) website: https://intelshare.intelink.sgov.gov/sites/JRAMP.

Statement of Force Protection (FP) responsibility:

(1) See attached Statement_of_Force_Protection_Responsibility_EUCOM.

For US Army and US Army affiliated travel, refer to Para III.A.2.b.(1).(d), above for travelers under USAREUR TACON FP responsibility.

C. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: Service components may have more restrictive requirements that military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

AT Level 1 Training: Antiterrorism Level 1 Training.

Applicability:

Required for all US military, DoD civilians and DoD-sponsored contractors on official travel.

Validity:

Must be completed annually for the first three (3) years of employment or military service, and triennially (once every three (3) years) thereafter.

Instructions:

See attached Level_1_AT_Awareness_Training Instructions.

TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

Applicability:

Required for all USN personnel traveling on TAD, TDY, PCS or any other USN authorized status, but not while on liberty.

Required for all USCG and USCG Civilian personnel, with the exception of PCS travel and unit deployments.

Required for all USMC active-duty, USMC Civilian and USMC Sponsored Contractor personnel, with the exception of PCS travel and unit deployments.

Validity:

Must be completed prior to entry into the AOR.

Instructions:

Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

See attached instructions for Travel Tracker Individual AT Plan (TT/IATP).

SCI Brief: Sensitive Compartmented Information briefing.

Applicability:

All travelers with SCI clearance.

Validity:

None reported.

Instructions:

Travelers need to contact their local Security Manager and SSO office for requirements and information.

FACT: Foreign Affairs Counter-Threat.

Applicability:

Mandatory training for DoD travelers on TDY/Deployment/PCS status assigned for 90 or more cumulative days in a 12 month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

(a) Reference DOS Cable 22 STATE 21158, DTG 041715Z MAR 22 for extension of blanket FACT waivers and future FACT requirements due to COVID-19.

(b) Reference OASD Memo dated Oct 17 2019 for waiver request guidance. (Note: Timelines in the memo are outdated – follow the timeline listed under Applicability. However, DoD instructions and POC in the memo remain current.)

This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander (i.e., travel under COCOM, Annex B of the country-specific security MOA), or those on the staff of an international organization.

This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

Validity:

Six (6) years from completion date.

Instructions:

See the FACT DOS instructions.

CTAT: Counter Threat Awareness Training.

Applicability:

Mandatory training requirement for DoD travelers on TDY/Deployment/PCS status assigned for less than 90 cumulative days in a 12 month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander or those on the staff of an international organization.

This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

Validity:

Five (5) years from completion date.

Instructions:

Formerly known as High Threat Security Overseas Seminar (HTSOS).

Personnel assigned to Washington Headquarters Services (WHS)/Office of the Secretary of Defense (OSD) must obtain training through the restricted iCompass Learning Management System (LMS) site.

All others must check for available course dates via the Foreign Service Institute Training site and apply for the FSI CTAT course admission. Address questions directly to FSI via e-mail: FSIRegistrar@state.gov or phone: 703-302-7144.

Other:

Personnel Recovery (PR) Theater Entry Requirements (TERs).

(1) Required for all US military, DoD civilians and DoD-sponsored Contractors Authorized to Accompany the Force (CAAF) on official travel within EUCOM AOR.

(2) Must be completed before deployment or assignment into the EUCOM AOR.

(3) See MOD 1 EUCOM PR TER for instructions. (Note: SERE training and ISOPREP outlined in MOD 1 are required to enter the EUCOM AOR, but are not part of the APACS Theater Clearance approval process.)

For US military, DoD civilian, and Private Industry personnel visits to any German military facilities (including the Ministry of Defense) or for visits to private industry where classified information will be discussed, complete and submit the Request for Visit (RFV) form.

(1) RFV Form with instructions: Request for Visit. (See III.D, below, for lead-time information.)

(2) Supplements (if needed): Supplement 1 to RFV; Supplement 2 to RFV.

(3) E-mail RFV forms to: ODC Berlin. This RFV form will be submitted and forwarded to the German Ministry of Defense for review and approval action.

DoD-contractor visits to any German military facilities or for visits to private industry where classified information will be discussed, the visit request must be processed through DSCA International Division Quantico, Virginia, as the government representative for certification of security clearances. E-mail: dcsa.quantico.dcsa-hq.mbx.request-for-visit@mail.mil.

Consult Joint Risk Assessment Management Program (JRAMP) for standardized processes and reporting formats supporting Antiterrorism/Force Protection (AT/FP) risk management. JRAMP is engineered to assist Commanders and Force Protection officers in meeting AT/FP requirements and its use is currently directed in EUCOM OPORD 2020-12. In addition, JRAMP provides the primary location for all in-transit AF/FP information, including local information, references, POCs, and links.

D. LEAD-TIME

30 days.

If lead-time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

If 30 day lead-time requirement is not met for RFVs, provide justification in a memorandum for record (MFR) as to why the visit cannot be postponed and why the visit must occur on requested dates. Submit MFR along with the RFV. There is no official template for this MFR and no specific signature authority required.

35 days for 2+4 Treaty Clearance.

35 days for visits by third-country defense personnel. The MOD will consider late requests only in exceptional circumstances. Assume approval if the MOD does not respond within 20 days.

E. CONTENT OF CLEARANCE REQUEST

Prepare and submit the clearance request using APACS at the APACS website, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

MAIN

Subject:

In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

Purpose of Travel:

Give the 5W’s. (Who, What, Where, When, Why). Be detailed with reasonable specificity; and avoid acronyms. This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp Swampy;

Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3 day mil to mil event, Buddy First Aid Principles (TCSMIS Event: BWA ###);

Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

Purpose of travel must be clear and detailed.

Sponsoring Agency:

Select from the drop down menu which agency is paying for this travel.

Notes:

If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely processing.

ITINERARY

Approving Organization:

USDAO Berlin processes Country Clearance requests for ODC-related visits relating to German military facilities/bases/installations or Foreign Military Sales, German defense industry, or defense articles and services.

USDAO Berlin processes Country Clearance requests for USDAO-related visits.

CGUSAREUR/7A Liaison Office processes Special Country (2+4 Treaty & Third country nationals) Clearance requests and for USAREUR-related visits.

USAREUR Personnel Travel Clearance Office processes all Theater Clearance requests.

Country Required Information:

All Travelers None reported. State N/A in this block of the APACS request.

Theater Required Information:

All Travelers State whether the Chief of Mission or CDR EUCOM has FP responsibility for the travelers, and if CDR EUCOM, which component command will exercise that responsibility. Refer to III.B, above for determination of FP responsibility.

Location:

Town/city/base the traveler will be in when in-country, be specific.

Planned points of crossing of national borders.

Official Travel In-country Lodging and Point of Contact (POC):

Unit/Organization to be Visited:

Enter visiting Unit/Org point of contact name.

Unit/Organization POC name:

Enter visiting Unit/Org point of contact name.

POC rank:

Enter visiting Unit/Org point of contact rank.

POC commercial phone:

Enter visiting Unit/Org point of contact commercial phone number.

Lodging Name:

Enter hotel or military base billeting name.

Lodging Address:

Enter hotel or billeting physical address.

Lodging commercial phone:

Enter commercial phone number.

Logistical Support:

List any requirements of logistical support expected from US Embassy personnel.

Example, hotel reservations, ground transportation, etc.

TRAVELER

Mission Training Requirements:

Relevant required training prior to travel, if not already addressed in the traveler section.

Example: Information pertaining to the approval of the FP Plan, required statements, etc.

Traveler Notes:

Full name and rank/grade (i.e., GS-13, etc), and branch of service.

Passport number (preferred) or DoD ID number.

Date of birth.

Place of birth (i.e., state and country).

Full address (to include ZIP code and acronym, if applicable).

Traveler's Home Station Point of Contact (POC):

Local representative at traveler's home station/unit who can be reached on their behalf while on travel.

Name:

Enter Supervisor’s or Commander’s name.

Unit/Organization Name:

Enter Unit/organizational name and/or symbol.

POC Commercial phone:

Enter POC commercial phone.

Home station POC e-mail:

Enter home station POC e-mail.

POC rank:

Enter POC rank.

Unit Location:

Enter Unit/organizational location (i.e., base, post, etc.).

SECTION IV: PERSONNEL ENTRY REQUIREMENTS FOR LEAVE TRAVEL

A. CLEARANCE REQUIREMENTS

NOTE 1: Travelers under USAREUR's TACON for FP responsibility must refer to the policy via the Intelink website.

COUNTRY CLEARANCE

NOTE Country Clearance is not required.

THEATER CLEARANCE

NOTE 1: EUCOM REQUIRES ALL TRAVELERS TO ENROLL IN DOS'S SMART TRAVELER ENROLLMENT PROGRAM - STEP PRIOR TO ENTERING OR TRAVELING WITHIN THE EUCOM AOR, REGARDLESS IF THEATER CLEARANCE IS REQUIRED.

NOTE 2: Theater Clearance is required for Army (USA), Army Reserve (USAR) and Army National Guard (ARNG) personnel traveling on leave. The Theater Clearance requirement will change from "Not Required" to "Required", ONLY once a traveler (with services USA, USAR, or ARNG) has been added and assigned to that country/itinerary, using the "Add Traveler" button.

Required for:

DoD-Military:

Theater Clearance is required ONLY for US Army (USA), Army Reserve (USAR) and Army National Guard (ARNG) travelers.

(i) Army Reserve personnel, when activated, and Army National Guard, when in Title 10 status.

Request Theater Clearance via APACS. For information on APACS, see IV.E, below.

For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact USAREUR Personnel Travel Clearance Office with the APACS Request ID number.

DoD-Civilian:

Theater Clearance is not required.

Travelers are highly encouraged to adhere to EUCOM’s anti-terrorism policy, and personnel recovery training/documentation procedures for their own safety and security and highly encouraged to register with the US Embassy prior to or immediately upon arrival in-country.

Family Member:

Theater Clearance is not required.

Travelers are highly encouraged to adhere to EUCOM’s anti-terrorism policy, and personnel recovery training/documentation procedures for their own safety and security and highly encouraged to register with the US Embassy prior to or immediately upon arrival in-country.

SPECIAL AREA CLEARANCE

NOTE Special Area Clearance is not required.

B. FORCE PROTECTION RESPONSIBILITY

NOTE 1: Clearance not required.

Identify who has Force Protection (FP) responsibility if an incident occurs. Usually, if working in or visiting a US Embassy, choose Chief of Mission (COM), but if TDY/TAD or Combatant Command duties choose COCOM.

Check COCOM/COM agreement for specific responsibilities and consult the DoD FCG contact information section VI for COCOM FP POC.

C. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

AT Level 1 Training: Antiterrorism Level 1 Training.

Applicability:

Required ONLY for US Army, Army Reserve and Army National Guard travelers when in Title 10 status.

Validity:

Must be completed annually for the first three (3) years of employment or military service, and triennially (once every three (3) years) thereafter.

Instructions:

See attached Level_1_AT_Awareness_Training Instructions.

TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

Applicability:

Required for USN personnel, but not while on liberty.

Required for all USCG personnel. Optional for USCG Civilian personnel.

Required for all USMC active-duty personnel. Optional for USMC Civilian and USMC Sponsored Contractor personnel.

Validity:

Must be completed prior to entry into the AOR.

Instructions:

Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

See attached instructions for Travel Tracker Individual AT Plan (TT/IATP).

SCI Brief: Sensitive Compartmented Information briefing.

Applicability:

All travelers with SCI clearance.

Validity:

None reported.

Instructions:

Travelers need to contact their local Security Manager and SSO office for requirements and information.

D. LEAD-TIME

10 days.

If lead-time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

E. CONTENT OF CLEARANCE REQUEST

NOTE 1: Clearance not required.

Prepare and submit the clearance request using APACS at the APACS website. Complete the APACS request using the following guidance.

MAIN

Subject:

In the subject line specify leave travel, the highest ranked traveler, and number of additional travelers.

Notes:

Reason for leave. Specify reason such as vacation, leisure, family visit, dying family member, etc.

ITINERARY

Approving Organization:

USAREUR Personnel Travel Clearance Office processes all Theater Clearance requests. Clearance required ONLY for US Army, Army Reserve and Army National Guard travelers when in Title 10 status.

Country Required Information:

All Travelers Not required. State N/A in this block of the APACS request.

Theater Required Information:

All Travelers Not required. State N/A in this block of the APACS request.

Location:

Town/city/base the traveler will be in when in-country, be specific.

Leave Travel In-country Lodging and Point of Contact (POC):

Lodging Name:

Enter lodging/hotel name or state home.

Enter the words “Leave Travel” in the “Lodging Name/Description” field.

Enter the name of the person to be visited and that person’s relationship to the primary traveler. If staying in a hotel, enter the hotel name.

Lodging Address:

Enter hotel/house physical address.

Enter the address of the person to be visited. If staying in a hotel, enter the hotel address.

Enter the phone number of the person to be visited. If staying in a hotel, enter the hotel phone number.

Lodging commercial phone:

Enter commercial phone number.

POC name:

Enter visiting point of contact name.

POC address:

Enter visiting point of contact address.

POC commercial phone:

Enter visiting point of contact commercial phone number.

TRAVELER

Mission Training Requirements:

Relevant required training prior to travel, if not already addressed in the traveler section.

Example: Information pertaining to the approval of the FP Plan, required statements, etc.

Traveler's Home Station Point of Contact (POC):

Local representative at traveler's home station/unit who can be reached on their behalf while on travel.

Name:

Enter Supervisor’s or Commander’s name.

Unit/Organization Name:

Enter Unit/organizational name and/or symbol.

POC Commercial phone:

Enter POC commercial phone.

Home station POC e-mail:

Enter home station POC e-mail.

POC rank:

Enter POC rank.

Unit Location:

Enter Unit/organizational location (i.e., base, post, etc.).

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS: No change to base PWS.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: No change to base PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: No change to base PWS.

18 | Page

PART 5

SPECIFIC TASKS

5.0. Inspection Services. The contractor shall furnish Army Privatized and Government-Owned Military Housing Inspections Services to conduct a thorough inspection and assessment of the structural integrity and habitability of each home at selected locations of privatized housing in CONUS and OCONUS locations. The Army requires an inspection of 100% of the Privatized, Government-Controlled/Owned and Government-Controlled military housing. The portfolio includes government-leased housing inside and outside the United States. Housing inventory and locations are detailed in Exhibit A. Locations will be executed within the 5-year period of the contract. The specific locations will be identified by the Government under each task order. The contractor is to provide all necessary computers, software, cameras, personnel, uniforms, vehicles, fuels, etc. necessary to conduct and complete the inspections as specified herein.

5.1 The inspections shall be a visual inspection and include inspecting both the interior and exterior of the home along with a visual inspection of the roof, if possible (from the ground-level).