RFP Attachment 6 - Sample Task Order - OCONUS Camp Humphreys.docx

PERFORMANCE WORK STATEMENT (PWS)

ARMY PRIVATIZED HOUSING INSPECTION SERVICES CONTRACT

Task Order #3 HUMPHREYS KOREA Part 1

General Information

1. General: No change to base PWS.

1.1 Description of Services/Introduction: No change to base PWS.

1.2 Background: No change to base PWS.

1.2.1 The services included in this contract are required in accordance with the National Defense Authorization Act (NDAA) of Fiscal Year 2021. The NDAA, Section 2818(b) of 10 USC 2871, expanded the code of basic standards for privatized military housing and hazard and habitability inspection and assessment requirements to Government-Owned and Government-Controlled military family housing. The Army’s position in government-controlled includes government-leased housing inside and outside of the United States (CONUS and OCONUS). The NDAA expanded the housing inspection and assessment plan to include government-owned and controlled military family housing located inside and outside of the United States and directs commencement of inspections and assessments of such housing immediately. Inspections are needed to identify issues and ensure compliance with applicable housing codes. Inspections shall be performed by qualified home inspectors, as defined in paragraph 5.2.

1.2.2 The inspection will be based on applicable standards in the 2021 International Property Maintenance code. Additionally, the contractor will review current USAG Housing Inspection requirements and incorporate applicable standards in their inspection. The privatized housing units are owned by the RCI Companies and government housing is owned by the Army. The contractor shall coordinate with the applicable USAG Housing Manager, government representative and the RCI Company to facilitate accessibility to 100% of the housing inventory.

1.3 Objectives: No change to base PWS.

1.4 Scope: The Army requires a contractor to conduct a thorough inspection and assessment of the structural integrity and habitability of each home within the Army’s portfolio both in CONUS and OCONUS locations. The Army requires inspection of 100% of all housing units within the inventory for the following home types: single family home, duplex, quadplex, eightplex, townhome, and multifamily. The number of homes to be inspected are identified in each Task Order. The Army requires the home inspections to be performed by certified home inspectors.

1.4.1 The contractor shall provide all labor, material, tools, and/or equipment to perform the type of functions specified in this Performance Work Statement (PWS). The contractor is required to interface with both the Government and RCI in order to accomplish the tasks set forth in the PWS.

1.5 The Office of the Deputy Assistant Secretary of the Army, Installation, Housing and Partnerships or the DCS, G-9 Army Housing Division are the only two offices having the authority to pause and/or cancel scheduled or ongoing housing inspections at any Army installation or location. Any such order to pause and/or cancel scheduled or ongoing housing inspections will be provided via a signed modification from a warranted Contracting Officer. The contractor shall not acknowledge any change that doesn’t come from a warranted Contracting Officer (i.e., the COR or a Government PM/SME).

1.6 General Information

1.6.1 Quality Control: No change to base PWS.

1.6.2 Quality Assurance: No change to base PWS.

1.6.3 Recognized Holidays: No change to base PWS.

1.6.3.1 No change to base PWS.

1.6.4 Hours of Operation: No change to base PWS.

1.6.5 Place of Performance: The work to be performed under this task order will be located at Fort Leavenworth, Kansas and Fort Stewart, Georgia.

1.6.6. Security Requirements: No change to base PWS.

1.6.7. Personal Identity Verification (PIV). No change to base PWS.

1.6.7.1. T No change to base PWS.

1.6.7.2. No change to base PWS.

1.6.7.3. No change to base PWS.

1.6.7.3.1. No change to base PWS.

1.6.7.3.2 No change to base PWS.

1.6.7.3.3. No change to base PWS.

1.6.7.4. No change to base PWS.

1.6.7.4.1. No change to base PWS.

1.6.8. Visit Notifications.

1.6.8.1. No change to base PWS.

1.6.9. Non-Disclosures. No change to base PWS.

1.6.10. Security Regulations. No change to base PWS.

1.6.11. Physical Security. No change to base PWS.

1.6.12 Post Award Conference/Periodic Progress Meetings: No change to base PWS.

1.6.13. Contracting Officer’s Authority. No change to base PWS.

1.6.13.1 Contracting Officer’s Representative (COR): No change to base PWS.

1.6.14 Contractor Travel:

South Korea USAG Humphreys: PERSONNEL ENTRY REQUIREMENTS FOR OFFICIAL TRAVEL ATTENTION: Personnel traveling by means of AMC or USTRANSCOM contracted aircraft must review the CAC-enabled USTRANSCOM GENADMIN messages (link) for latest Joint Force enforcement of requirements mandated by the CDC, DoD, Joint Staff, Host nations, and Combatant Commands.

RESTRICTION: INDOPACOM FORCE PROTECTION DIRECTIVE 20-006 TRAVEL RESTRICTION SUPERSEDES ALL TRAVEL INSTRUCTIONS TO THE REPUBLIC OF KOREA UNTIL FURTHER NOTICE. SEE THE LINKED INDOPACOM FORCE PROTECTION DIRECTIVE 20-006 FOR DETAILS.

NOTE 1: This Section applies to temporary (TDY/TAD) travel – does not apply for PCS travel unless specifically stated otherwise below.

A. CLEARANCE REQUIREMENTS

NOTE 1: See Section III.A.1.b, below, "Additional Information", for restrictions and important information.

1. COUNTRY CLEARANCE

a. Required for:

1. DoD-Military:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

2. DoD-Civilian:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

3. DoD-Sponsored Contractor:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

iv. DoD-sponsored contractors traveling TDY/PCS to Korea in support of the US Armed Forces or other armed forces in the ROK under the Unified Command receiving logistics support from the US Armed Forces under the US-ROK Status of Forces Agreement must submit USFK_Form_700_19A_R_E in accordance with USFK_Reg_700_19 to establish Invited Contractor (IC) or Technical Representatives (TR) status. A lead time of 45 days is desired. This requirement does not apply to contractors supporting Defense Security Assistance Agency, Department of State, Foreign Military Sales (FMS) or their sponsoring agencies.

4. Foreign National:

i. Country Clearance is required.

ii. Request Country Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Country Clearance requirements or the status of the Country Clearance for a submitted APACS request, contact the appropriate organization according to VI.A.2, below with the APACS request ID number.

5. Family Member:

i. Not required.

b. Additional Information:

1. An APACS request for Country Clearance is not required for PCS travel; however, it is required for TAD/TDY to the Republic of Korea.

2. DoD personnel conducting official visits to the Republic of Korea Agency for Defense Development (ADD) must inform the in-country Security Cooperation Organization, JUSMAG-K Development Directorate at DSN: 315-725-8116 or via e-mail to: indopacom.yongsan.usfk.list.jusmag-k-iac@mail.mil.

3. USAF personnel, to include reserve and Air National Guard, must read the additional Commander, PACAF (COMPACAF) requirements while on TDY and/or liberty (pass/leave) in the INDOPACOM AOR.

4. DV personnel (general or flag officers and SES personnel or the equivalent) must not assume clearance and must obtain approval prior to commencing travel. Non-DV travelers may assume clearance unless otherwise notified within 10 days.

5. United Nations Command and United States Forces Korea Command engagements requested by Distinguished Visitors occur at the General John William Vessey, Jr. Headquarters Building, (UNC/USFK HQ), Camp Humphreys, Pyeongtaek, Republic of Korea.

6. Personnel whose route of flight to Republic of Korea transits China must have a valid passport. Refer to the DoD FCG entry for China for Chinese visa requirements. Personnel cannot, under any circumstances, transit China en-route to South Korea on military ID Card and travel orders. There are no exceptions. DoD and US Government personnel in possession of military and sensitive government equipment SHALL NOT transit China en-route to third-country temporary duty locations. Travelers are urged to monitor any changes that their air carrier may implement en-route to ensure that transit through China does not occur. Chinese customs officials have performed inspections of transiting passengers, declaring certain military equipment (including sensitive items) and dangerous items (such as knives) prohibited items under Chinese law and have confiscated and fined passengers arbitrarily. This includes the special administrative region of Hong Kong. DTS may allow travelers to purchase tickets that transit China; however, this option shall not be selected if in possession of said items.

2. THEATER CLEARANCE

NOTE 1: CDR INDOPACOM issued the liberty policy for service members traveling on TDY orders and liberty in the US Pacific AOR outside of the US and its territories. Travelers are required to acknowledge they have read the policy when completing the TT/IATP entry.

NOTE 3: CDR INDOPACOM directed implementation of a FPCON program that includes specific measures and applicable restrictions for all countries in the INDOPACOM AOR, HQ INDOPACOM HONOLULU//J3// 071700Z DEC 17. Travelers are directed to comply with the INDOPACOM FPCON Program, which is available in the "Pre-travel Instructions" of the Travel Tracker/Individual Antiterrorism Plan (TT/IATP) program.

2. Required for:

0. DoD-Military:

i. Theater Clearance is required for DoD-sponsored travel. Theater Clearance is NOT required for non-DoD sponsored travel.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. If mandatory pre-travel training requirements cannot be completed due to lack of access or security issues, identify those requirements not completed in APACS and why they were not completed.

iv. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

v. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

1. DoD-Civilian:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

2. DoD-Sponsored Contractor:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

3. Foreign National:

i. Theater Clearance is required.

ii. Request Theater Clearance via APACS. For information on APACS, see III.E below.

iii. For questions concerning Theater Clearance requirements or the status of the Theater Clearance for a submitted APACS request, contact INDOPACOM Theater Clearance Office with the APACS request ID number.

iv. Theater Clearance is required for personnel under the Force Protection (FP) responsibility of the INDOPACOM Commander. Theater Clearance is not required for personnel under US Embassy Chief of Mission FP responsibility, personnel traveling under PCS orders, and non-DoD military personnel.

4. Family Member:

i. Not required.

3. SPECIAL AREA CLEARANCE

NOTE Special Area Clearance is not required.

B. FORCE PROTECTION RESPONSIBILITY

1. Identify who has Force Protection (FP) responsibility if an incident occurs. Usually, if working in or visiting a US Embassy, choose Chief of Mission (COM), but if TDY/TAD or Combatant Command duties choose COCOM.

2. Check COCOM/COM agreement for specific responsibilities and consult the DoD FCG contact information section VI for COCOM FP POC.

C. MANDATORY PRE-TRAVEL TRAINING AND DOCUMENTATION

NOTE 1: Service components may have more restrictive requirements that their military members, civilian employees, and DoD-sponsored travelers must meet prior to submitting a clearance request.

NOTE 2: FAILURE TO COMPLY WILL CAUSE DELAY AND/OR DISAPPROVAL OF TRAVEL REQUEST.

NOTE 3: Effective 25 September 2021, INDOPACOM PR TERs are completely revised and should be reviewed in their entirety. One salient change is the removal of the ISOPREP requirement for all personnel operating in or transiting through the theater. Only the following individuals require establishment/maintenance of an ISOPREP: Level-C SERE trained personnel, Service or command-designated individuals deemed HRI/E, and/or those nominated by their commanders or sponsors (due to mission, destination, or contract requirements). Complete TER may be accessed here.

NOTE 4: INDOPACOM MANDATORY PRE-TRAVEL REQUIREMENTS (Four (4) total requirements):

a. Travel Tracker/Individual Antiterrorism Plan (TT/IATP) (link);

b. AT Level 1 (link);

c. AOR Location Specific Brief (link); and

d. Personnel Recovery (PR) Theater Entry Requirements (TERs) (link).

1. TT/IATP Entry #: Travel Tracker/Individual Antiterrorism Plan entry number.

a. Applicability:

1. Required for all US DoD military, DoD civilians, USCG members (except for PCS travel and unit deployments) and DoD-sponsored contractors on official travel.

b. Validity:

1. Must be completed prior to entry into the AOR.

c. Instructions:

1. Complete TT/IATP before submitting APACS and enter TT/IATP Entry # in the APACS request.

2. Failure to complete TT/IATP (approved by chain of command if required) before submitting the APACS will delay APACS processing and may result in denial of Theater Clearance.

3. See attached instructions for Travel Tracker Individual AT Plan (TT/IATP).

2. SCI Brief: Sensitive Compartmented Information briefing.

2. Applicability:

1. All travelers with SCI clearance.

a. Validity:

1. None reported.

b. Instructions:

1. Travelers need to contact their local Security Manager and SSO office for requirements and information.

3. FACT: Foreign Affairs Counter-Threat.

3. Applicability:

1. Mandatory training for DoD travelers on TDY/Deployment/PCS status assigned for 90 or more cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

3.

5. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander (i.e., travel under COCOM, Annex B of the country-specific security MOA), or those on the staff of an international organization.

6. This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

a. Validity:

1. Six (6) years from completion date.

b. Instructions:

1. See the FACT DOS instructions.

4. CTAT: Counter Threat Awareness Training.

4. Applicability:

1. Mandatory training requirement for DoD travelers on TDY/Deployment/PCS status assigned for less than 90 cumulative days in a 12-month period under the security responsibility of the Secretary of State/Chief of Mission (COM).

2. This requirement does NOT apply to travelers under the security responsibility of the Combatant Commander or those on the staff of an international organization.

3. This requirement does not apply to DoD-Sponsored Contractors unless specified in the contract.

a. Validity:

1. Five (5) years from completion date.

b. Instructions:

1. Formerly known as High Threat Security Overseas Seminar (HTSOS).

2. Personnel assigned to Washington Headquarters Services (WHS)/Office of the Secretary of Defense (OSD) must obtain training through the restricted iCompass Learning Management System (LMS) site.

3. All others must check for available course dates via the Foreign Service Institute Training site and apply for the FSI CTAT course admission. Address questions directly to FSI via e-mail: FSIRegistrar@state.gov or phone: 703-302-7144.

5. Other:

5. Additional country-specific mandatory training.

5.

(a) Consult USFK Regulation 350-2, available on the website USFK homepage, above.

(b) Call the office of the Deputy, Personnel Services Division, J1, US Forces Korea at DSN 315-723-3742.

5.

D. LEAD-TIME

NOTE 1: US Embassy and consulates are closed on US and ROK holidays. See Section VII.B.2, below.

1. DV travelers: 30 days and Non-DV travelers: 10 days.

2. If lead-time requirement is not met, provide justification why the visit cannot be postponed and must occur on requested dates of travel.

3. DV Travel requests that fail to meet the 30-day lead-time requirement must submit a formal written request for an exception to policy with appropriate justification.

E. CONTENT OF CLEARANCE REQUEST

1. Prepare and submit the clearance request using APACS at https://apacs.milcloud.mil/apacs, or if classified, https://apacs.milcloud.smil.mil/apacs. Complete the APACS request using the following guidance.

2. MAIN

a. Subject:

1. In the subject line specify the highest ranked traveler, number of additional travelers, operation and/or exercise name.

b. Purpose of Travel:

1. Give the 5W’s. (Who, What, Where, When Why). Be detailed with reasonable specificity; and avoid acronyms. This should be a stand-alone headline version statement that conveys the gist of the event. Do NOT just use wording such as "TDY/TAD" or "Official".

a. Example 1: 2 ea AF Communication personnel for scheduled rotation ISO Network Ops Office, Camp Swampy.

b. Example 2: 2 ea Army Civil Affairs personnel for 2 iterations of 3-day mil to mil event, Buddy First Aid Principles (TCSMIS Event: BWA ###);

c. Example 3: 1 ea Navy logistician for Staff Augmentation to embassy OSC for a ship visit.

c. Sponsoring Agency:

1. Select from the drop-down menu which agency is paying for this travel.

d. Notes:

1. If the APACS request is classified, include paragraph markings and downgrade instructions to ensure timely processing.

3. ITINERARY

3. Approving Organization:

1. USFK Protocol processes all DV SOFA Country Clearance requests.

2. US Embassy Seoul processes all Chief of Mission Country Clearance requests, see VI.A.2, below.

3. USFK Service representatives process all non-DV SOFA Country Clearance requests, see VI.A.2, below.

4. INDOPACOM Theater Clearance Office processes all Theater Clearance requests.

a. Country Required Information:

1. All Travelers

a. Certify that the traveler(s) completed the Korea-specific training available on the USFK homepage at http://www.usfk.mil/Newcomers/Training.aspx. For additional information on USFK requirements, contact USFK.

b. Theater Required Information:

2. All Travelers

a. State “Traveler(s) has submitted the INDOPACOM Travel Tracker data (TT/IATP) Entry #_______”. TT/IATP entry number is received via separate e-mail upon submission of the TT/IATP request.

c. Location:

3. Town/city/base the traveler will be in when in-country, be specific.

3. Official Travel In-country Lodging and Point of Contact (POC):

4. Unit/Organization to be Visited:

a. Enter visiting Unit/Org point of contact name.

b. Enter the lodging, in-country POC contact information.

1. Unit/Organization POC name:

a. Enter visiting Unit/Org point of contact name.

2. POC rank:

a. Enter visiting Unit/Org point of contact rank.

3. POC commercial phone:

a. Enter visiting Unit/Org point of contact commercial phone number.

4. Lodging Name:

a. Enter hotel or military base billeting name.

5. Lodging Address:

a. Enter hotel or billeting physical address.

6. Lodging commercial phone:

a. Enter commercial phone number.

e. Logistical Support:

5. List any requirements of logistical support expected from US Embassy personnel.

a. Example, hotel reservations, ground transportation, etc.

1. Travelers are expected to make hotel reservations through Defense Travel System (DTS) or through their own local travel office, except in rare circumstances (i.e. No DTS or travel office availability). Travelers should also be prepared to self-secure transportation such as taxi or train. If requesting logistical support from USDAO Seoul or USFK, contact hosting unit directly and confirm support requirements. Travelers are expected to lodge in on-base billeting when available and appropriate. Contact lodging for availability.

2. Provide funding data.

4. TRAVELER

4. Mission Training Requirements:

0. Relevant required training prior to travel, if not already addressed in the traveler section.

a. Example: Information pertaining to the approval of the FP Plan, required statements, etc.

5. Traveler's Home Station Point of Contact (POC):

5. Local representative at traveler's home station/unit who can be reached on their behalf while on travel.

5. Provide an individual from the traveler’s organization that is not a member of the traveling party.

1. Name:

a. Enter Supervisor’s or Commander’s name.

2. Unit/Organization Name:

a. Enter Unit/organizational name and/or symbol.

3. POC Commercial phone:

a. Enter POC commercial phone.

4. Home station POC e-mail:

a. Enter home station POC e-mail.

5. POC rank:

a. Enter POC rank.

6. Unit Location:

a. Enter Unit/organizational location (i.e., base, post, etc.).

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: No change to base PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: No change to base PWS.

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PART 5

SPECIFIC TASKS

5.0. Inspection Services. The contractor shall furnish Army Privatized and Government-Owned Military Housing Inspections Services to conduct a thorough inspection and assessment of the structural integrity and habitability of each home at selected locations of privatized housing in CONUS and OCONUS locations. The Army requires an inspection of 100% of the Privatized, Government-Controlled/Owned and Government-Controlled military housing. The portfolio includes government-leased housing inside and outside the United States. Housing inventory and locations are detailed in Exhibit A. Locations will be executed within the 5-year period of the contract. The specific locations will be identified by the Government under each task order. The contractor is to provide all necessary computers, software, cameras, personnel, uniforms, vehicles, fuels, etc. necessary to conduct and complete the inspections as specified herein.

5.1 The inspections shall be a visual inspection and include inspecting both the interior and exterior of the home along with a visual inspection of the roof, if possible (from the ground-level). Inspectors shall only inspect the items on the established checklist.

5.2. The contractor shall provide inspectors that meet International Association of Certified Home Inspectors (InterNACHI) or the proper applicable state/country/region certifications for each home inspection. All assessment personnel shall be trained, certified and in the assessment of multifamily facilities using national industry standard protocols.

5.3 The contractor will identify no more than 3 personnel who will be provided access to the enterprise Military Housing (eMH) portal, https://www.emh.housing.navy.mil/ to download the inspection checklist required to perform the individual home inspections. Upon completion of the home inspections, the contractor is required to upload the completed checklist to include any associated documents into the designated location in the eMH portal for the government’s review and acceptance. Additional information is provided in Exhibit B.

5.3.1 Upon completion of the inspections, the contractor will provide an electronic portfolio summary report as well as an individual home summary for every home, a portfolio briefing of the findings, a PDF version of each home inspection, and a Portfolio summary report. The PDF and summary report is required to be uploaded into eMH by the contractor.

5.3.1.1 Upon issuance of a task order for inspections of an installation or geographic area, the contractor shall establish contact with the installation housing manager within 2 business days of being awarded the task order. The local installation housing office will be responsible for coordinating the inspection schedule with the tenants. The schedule will be provided to the contractor prior to the inspections commencing. In the event there is no installation housing office that is responsible for the housing unit(s) being inspected, the contractor shall then coordinate with the DCS G9 COR to gain access to the housing unit(s). The contractor will be provided with a current list of vacant homes. Vacant homes will be inspected before occupied dwellings. The contractor will inspect the occupied homes in accordance with the schedule established by the installation housing manager. If the contractor arrives at a dwelling during the scheduled time/date and the contractor is denied access to the home, the contractor shall immediately notify the housing manager. The housing manager will then work with the tenant to reschedule the inspection up to a total of 5 attempts. In the event that the contractor cannot access the home after 5 attempts, the contractor will continue to execute the remaining inspections at the location until all inspections are completed, with the exception of the aforementioned denied inspections. The contractor will record any homes not inspected and the reason. Upon notifying the housing manager of the denied inspection, the contractor shall ask the housing office if there are any vacant homes available to be inspected that day.

5.3.1.2. If an inspector is attempting to inspect a housing unit and the inspector is unable to complete the inspection because the home is not able to be inspected (extreme hoarding; extreme filth; etc.), the inspector shall immediately cease the inspection and notify the housing manager of the situation. The housing manager will work with the installation commander to determine the proper course of action.

5.3.2. The Army requires 100% home inspection and assessment support services of common areas (shared spaces such as kitchen, laundry, game rooms, etc.), and to inspect 100% of individual homes, interior and exterior, to establish the overall condition of the units in accordance with the Government-provided inspection checklist. The inspections shall include unit interiors, building systems, common areas, building exteriors, equipment, and drainage, landscaping, and other improvements. The inspection shall consist of a visual survey only of the property, components, systems, and elements that are easily visible and readily accessible. No intrusions, sampling, boring or disassembly of any components, systems or infrastructure is required or permitted. The contractor shall identify any existing or developing areas of concern and why it is a concern. The Contractor shall note material building code violations of items, systems or inherent design that are readily apparent and discernable.

5.3.2.1 If, in the course of the inspection, indications of moisture are present within the dwelling (and the moisture should not be present), the contractor shall notify the identified location POC of the moisture indication. The contractor is responsible for providing all tools, including moisture meters, and thermal imaging equipment as necessary to complete the inspections.

5.3.3 The contractor shall perform a Facility Condition Assessment (FCA) with Building Condition Index (BCI) Calculations under this contract. This FCA and BCI will provide the Army with the ability to evaluate and benchmark the condition of the units in up to 15% of the Army’s housing at privatized installations, where the Army has concerns about future investments. The objective is to provide a database vehicle with corresponding life-cycle content for capital planning purposes for future development. The report should provide sufficient detail, supporting information and insight to identify issues, prioritize projects for renovation and replacement, and should include an overall Facility Condition Assessment rating, as well as a calculated score for each home that emulates the BCI using a methodology determined by the contractor. The objective is to provide a database vehicle with corresponding life-cycle content for capital planning purposes for future development. The report should provide sufficient detail, supporting information and insight to identify issues, prioritize projects for renovation and replacement, and should include an overall Facility Condition Assessment rating, with a Building Condition Index based on a rating system determined by the contractor, per home. The FCA and BCI Assessments shall be presented to the DCS G9 COR within three weeks of contract award and prior to execution in the field to ensure DCS G9 / OASA-IE&E agrees with the design and content. The local installation housing office will determine which homes in their inventory will receive a FCA and BCI; that list will be provided to the contractor upon award of the specific task order. The FCA and BCI is intended to encompass all items found in a standard inspection plus an additional list of items. Therefore, housing units selected for a FCA and BCI will only receive the FCA and BCI and not a separate standard inspection. The contractor shall only invoice the applicable charge for a FCA and BCI inspection and not double charge. All inspectors shall be capable of performing both a standard inspection and a FCA and BCI inspection.

5.3.3.1 FCA and BCI reports will provide condition assessment details in a format that can be used to benchmark building component and/or system condition or expenditure data over time at the unit, sub-division, base or portfolio level. All of the details provided will be housed in a SQL database with built in reporting functionality. All reports and/or graphics shall be exportable to MS Excel making it easy to compare data sets from other platforms such as eMH. The embedded reporting functionality includes but is not limited to Replacement Reserve Tables, System Expenditures, and Building Condition Index (BCI). The analysis provided will give the DA tools to prioritize expenditures. Customized database outputs (graphs, charts, and/or tables) shall be built into the platform, as desired by DCS G9.

5.3.3.2 Data the contractor should recognize that the DA uses enterprise Military Housing as a platform of choice for Facility Asset Management purposes. The contractor should be familiar with the eMH platform and ensure that the data collected and its corresponding outputs from this assessment will be organized and presented in a way that it can be compared to the DA’s facility assessment data recorded in the DA’s non-privatized housing portfolio. The main point of comparison with eMH will be the BCI.

5.3.3.3 Description of Services for FCA and BCI Calculations:

5.3.3.3.1 The contractor will visit the property to assess the general condition of the building(s) and site improvements, review provided construction documents in order to become familiar with and be able to comment on the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment. The field observer will conduct a walk-through survey (non-invasive visual) of the building(s) to observe building systems and components, identify reported physical deficiencies, and formulate recommendations to remedy the physical deficiencies.

5.3.3.3.2 The contractor will attempt to interview the property’s maintenance providers of the major building systems, such as roofing, HVAC, and the like, in an attempt to gain greater insight to the historic preventative maintenance, recent capital improvements, and remaining useful life that may not be obtained otherwise. This information will not be used in lieu of the assessment but is anticipated to complement the due diligence performed by the field observers.

5.3.3.3.3 The contractor will develop opinions based on its walk-through survey, interviews with the property personnel, relevant maintenance contractors (if arranged by the client) and municipal authorities, and experience gained on similar properties assessed. The field observer may also question others who are knowledgeable of the subject property’s physical condition and operation, or knowledgeable of similar systems to gain comparative information to use in the assessment of the property.

5.3.3.3.4 The contractor may review documents and information provided by the property personnel that could assist in identifying the subject property’s physical improvements, extent, and type of use, and/or help to identify material discrepancies between reported information and observed conditions. The review of documents submitted is not to opine on the accuracy of such documents, adequacy of design, or their preparation methodology or protocol.

5.3.3.3.5 The specific interests of the field observer will be to identify capital repairs and deferred maintenance that can substantially impact the Immediate (90 days), Short-term (one-year), and Replacement Reserves (10 years) operation of the property.

5.3.3.4.1 Site

5.3.3.4.1 Stormwater Drainage: Identify the storm water collection and drainage system at the subject property. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.4.2 Flatwork: Identify the material flatwork at the subject property (paving, parking, sidewalks, decking, patios, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.4.3 Utilities: Identify the type and provider of the material utilities provided to the property (water, electricity, natural gas, etc.). Observe the general conditions and note any reported physical deficiencies or material problems or system inadequacies reported.

5.3.3.4.4 Special Utility Systems: Note the presence of any material special on-site utility systems such as water or wastewater treatment systems, special power generation systems, etc. Identify material system information such as system type, manufacturer, reported capacity, age, etc.

5.3.3.5 Structural Frame and Building Envelope

5.3.3.5.1 Identify the material elements of the structural frame and building envelope (if identified on provided drawings). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions reported or observed in readily apparent conditions. Observations are limited to grade and may include accessible balconies or rooftop vantage points. If provided, review as-built construction plans, previously prepared property reports, and records of remedial actions or repairs.

5.3.3.5.2 In the event more information or exploratory testing is required to provide remedial measures, the report will include associated recommendations for further investigation requiring a specific expertise. Recommendations of this nature will include a summarized scope and a general estimate of cost for budgetary purposes.

5.3.3.6 Roofing

5.3.3.6.1 Identify the material roof systems including roof type, reported age, slope, drainage, etc. Also identify any unusual roofing conditions or rooftop equipment. Observe the general conditions of the roof system. Also observe for evidence of material repairs, or evidence of roof leaks. Note any reported physical deficiencies or any unusual items observed or reported.

5.3.3.6.2 The scope of the walk-through survey of the roof(s) and associated fee provided herein are based on the assumption the property contains buildings with primarily pitched shingled roofs. All roofs will be evaluated from the ground.

5.3.3.7 Plumbing

Identify the material plumbing systems including domestic water supply and hot water production, sanitary sewer, or any special or unusual plumbing systems (such as water features, grease traps, fuel systems, gas systems, etc.). Also identify the type and condition of observed restroom fixtures, and/or other miscellaneous plumbing equipment. Where readily visible, observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.8 Heating

Identify the material heat generating systems. Observe the general conditions, identify the reported age of the equipment, note reported component replacements/upgrades, note the apparent level of maintenance. If heating equipment is not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported system problems. Identify and observe any special or unusual heating systems or equipment (such as fireplaces, solar heat, etc.).

5.3.3.9 Air-Conditioning and Ventilation

Identify the material air-conditioning and ventilation systems. Include material equipment such as package units, and split systems, etc. Identify the material distribution systems at the subject property. Generally, note reported tenant-owned equipment/systems that are not included in this review. Observe the general conditions, identify the reported age of the equipment, note reported component upgrades/replacements, note the apparent level of maintenance. If air-conditioning and ventilation systems are not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported system problems.

5.3.3.10 Electrical

Identify the electrical service provided and distribution system. Include primary electrical equipment such as material switchgear disconnects, circuit breakers, transformers, meters, emergency generators, general lighting systems, and other such equipment or systems. Where readily visible, observe general electrical items such as distribution panels, type of wiring, energy management systems, etc. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems. Identify any special or unusual electrical systems or equipment present.

5.3.3.11 Life Safety/Fire Protection

Identify the material life safety/fire protection systems such as sprinklers, presence of fire alarm systems, smoke detectors, fire extinguishers, emergency lighting, and other like safety systems that are readily visible. Observe the general conditions and note any reported material physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems.

5.3.3.12 Interior Elements

Identify the typical standard finishes (including flooring, ceilings, walls, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.

5.3.3.13 Mold

On a limited visual basis during the walk-through survey, the field observer will note observed suspect mold and/or evidence of moisture in the observed areas. The field observer will interview the property representative (Army representative or property owner) regarding his/her knowledge of the presence of any known or suspected mold, elevated relative humidity, water intrusion, or mildew-like odors.

5.3.4 The inspections will be based on applicable standards in the 2021 International Property Maintenance code. The privatized housing units are owned by the RCI Companies for each respective project and government housing is owned by the Army. The contractor will be expected to coordinate with the designated POC at each location (USAG Housing Manager, government representative and the RCI Company) to facilitate access to 100% of the housing inventory.

5.3.4 Contractor shall conduct 100% inspections and assessments of common areas and inspect 100% of individual homes to establish the overall condition of the units. The contractor will identify no more than 3 personnel that will have access to the enterprise Military Housing (eMH) portal at https://www.emh.housing.navy.mil/ to download/upload the inspection checklist required to perform the individual home inspections. The contractor will record any homes not inspected and the reason.

Upon completion of the home inspections, the contractor’s designated personnel shall upload the completed inspection checklist to include any associated documents into the designated location in the eMH portal for the governments review and acceptance.

5.3.4.1 The contractor shall inspect the Privatized Unaccompanied Housing Inventory. The inspection shall include the entire apartment and not just a bedroom. The unit shall be inspected in accordance with the standardized checklist provided by the Government.

5.3.5 The contractor may assume timely and complete access to each property, the Army staff, the property management staff, and available documents. The property management staff will issue notice to the residents informing them of the survey and the date(s) they will be conducted. The Property Management staff will also advise the residents that the surveys will occur whether they are home or not if entrance to their home is scheduled.

5.3.6 The Army shall provide the contractor with documentation of historical improvements and/or replacements when requested. Available information will consist primarily of site plans and as-built drawings; however, other data may be provided upon request.

5.3.7 The Contractor shall utilize available information provided by the Army and/or the RCI Company to make comprehensive assessments at each property.

5.3.8 The Contractor personnel shall notify the USAG Housing Manager before the close of the business day of any identified of any life, health, or safety repair requirements needed to correct life, health, safety concerns. In the event the issue is identified after business hours, then the after-hours housing emergency contact shall be notified.

5.3.9 The contractor shall conduct and complete the inspections as specified herein. The inspections shall be sufficient to prepare a report that:

· Provides a narrative describing the items identified on the checklist, items in need of correction, significant defects, existing or potential deficiencies, deferred maintenance, material code violations and physical deficiencies.

· Includes a summary of results in a summary page for each property

· Includes a sampling of digital pictures with deficiencies by neighborhood and home (if necessary). The photographs shall, at minimum, include:

· View of Subject from “curb” Representative elevations

· Significant or commonly encountered interior and exterior physical deficiencies

· Pictures of the roof areas from the ground (to the maximum extent possible). The contractors shall never get on a roof under any circumstances. Use of drones for aerial inspections is permitted in accordance with airspace regulations within the applicable installation area (the contractor is responsible for being aware of the applicable airspace requirements/prohibitions).

5.3.10 The final narrative report shall include the Contractor’s written opinion of the overall physical and operational condition of the property and also identify the specific physical deficiencies and conditions which will limit the expected useful life of major systems and components and improvements.

5.3.11 The Contractor shall be prepared to begin the inspections for the Army within 30 days of the date of task order award for CONUS projects; OCONUS shall be within 90 days of task order award unless a different timeline is approved in writing by the Contracting Officer. Within 10 days of task order award, the contractor shall provide a list of all personnel who will be performing the inspections and their specific credentials to the COR.

5.3.12 The Contractor shall assign a program focal point who shall be responsible for the performance of the work for all CLINs on this contract and shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The name of this person, and an alternate who shall act for the contractor when the focal point is absent, shall be designated in writing to the KO and the COR. The contract focal point or designated alternate shall be available between 8:00 a.m. to 5:00 p.m. (eastern time), Monday through Friday except Federal holidays or when the Government is closed for administrative reasons.

5.3.13 Service Contractor Manpower Reporting: System for Award Management (SAM) Service Contract Report (SCR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

5.4 The contractor is to provide four reports as identified below:

5.4.1 The first is a daily report in the form of an email that entails the neighborhood being inspected, an itemized list of the residences being inspected, whether the residence is vacant or occupied, any life/health/safety issues identified, and possibly other information specific to that installation; an example of the report will be provided to the contractor at the initial contract kick-off meeting post-award. The contractor will be provided the recipient list which will be specific to that task order at the kick-off of each task order. The recipient list will vary depending on the specific installation being inspected.

5.4.2 The second report is a weekly home inspection status report detailing the number of homes that were inspected by address, along with other pertinent information. This report shall be submitted by 10:00am eastern time Monday mornings for the week preceding (if the Monday is a holiday, then it shall be submitted on the next business day). The contractor will be provided the recipient list which will be specific to that task order at the kick-off of each task order. The recipient list will vary depending on the specific installation being inspected. An example of this report will be provided to the contractor at the initial contract kick-off meeting post-award.

5.4.3 The third report is a monthly report which will be a roll-up of all activities during the month of the report. This report is a two-page, power point-style report and shall be submitted via email to the specified recipient list by the 5th business day of the following month.