Attachment_2_Draft_Seed_Task_PWS_for_TSOMIS.DOCX

Performance Work Statement For Threat Systems Operations and Maintenance Integrated Support II (TSOMIS II) Activity

1.0 TASK

1.1 Task Title: Threat Systems Operations and Maintenance Integrated Support (TSOMIS) Activity

1.2 Objective: This Performance Work Statement (PWS) defines the requirements for the Contractor to provide, integration, storage, maintenance, and operational support to the Threat Systems requirements. The base Period of Performance (PoP) for this effort is 24 months from date of award.

2.0 SCOPE

This PWS defines the annual effort required to meet Operations and Maintenance (O&M) support to on-going threat efforts across threat systems assigned to the Contractor for continuous sustainment (Operation and Maintenance). All threat systems and Government Furnished Equipment (GFE) are listed in Section J Attachment 1 of the Task Order.

3.0 REQUIREMENTS

3.1 Administration

3.1.1 Work Locations

Work shall be performed at US Government and Contractor facilities. For Operations & Maintenance (O&M) support, the Government Furnished Property (GFP) stationed at White Sands Missile Range (WSMR), New Mexico, building 90125 and 90140 is to be used. Other support locations may be required as designated by the Government based on threat requirements.

3.2 Contractor Performance Requirements

3.2.1 Contractor Responsibilities

The Contractor shall provide O&M support to deployment, operation, repair, maintenance, fueling, and re-deployment of all assigned threat systems (per the latest Equipment Inventory Records, CDRL A00I) as directed by the elements of this PWS. Upon return from mission execution, the Contractor shall inventory, replenish, and prepare systems and equipment for re-use/re-deployment by maintaining an Operational Availability (Ao) rate of 90% or greater across all assigned threat systems as described in the sections and paragraphs in this task. The Contractor shall assume total performance responsibility for work performed and deliverables under this contract. The Contractor shall ensure proper management of subcontractors through analysis, critique, and assessment of the adequacy, timeliness, and cost effectiveness of work performed, and shall adhere to the small business subcontracting plan. When issues are identified, the Contractor shall formulate and provide alternatives for issue resolution.

3.2.2 Program Management

The Contractor shall provide the overall management and administrative effort necessary to ensure that the requirements of this task are accomplished as specified in the base PWS.

3.2.3 Financial Management

The Contractor shall plan, budget, schedule and control the resources allocated to meet the requirements of task order as described in the base PWS.

3.2.4 Security

3.2.4.1 Contractor Security Clearances

A SECRET level clearance shall be required for all personnel supporting this effort. Contractor personnel may be required to access, view, possess, process and/or use classified information, information systems and workspaces.

3.2.4.2 Common Access Cards (CAC)

All on-site Contractor personnel shall obtain a DoD issued CAC for frequent access to US Government facilities and Information Technology systems. The Contractor shall be responsible for requesting all CACs through the PCO or COR.

3.2.5 Integrated Master Plan (IMP)

The Contractor shall implement, manage to, update, and maintain the contract IMP as specified in the base PWS.

3.2.6 Integrated Master Schedule (IMS)

The Contractor shall develop, implement, manage to, update, and maintain the contract IMS as specified in the base PWS.

3.2.7 Work Control

All program requirements, contract actions and data interchange shall be conducted in a digital environment using electronic and web-based applications as specified in the base PWS.

3.3 Meetings and Reviews

3.3.1 Preliminary Program Review (PPR)

The Contractor shall conduct a Preliminary Program Review (PPR) for this task as specified in the base PWS. The PPR’s will be requested by the QAR on an as needed basis.

(DI-ADMN-81373) Presentation Material

3.4 Routine Reports

3.4.1 Monthly Progress, Status and Management Report

The Contractor shall submit a monthly Contractors Progress, Status, and Management Report as specified in the base PWS.

(DI-MGMT-80227) Contractor’s Progress Status and Management Report

3.4.2 Technical Interchange Meeting (TIM)

The Contractor shall present technical material and participate in Technical Interchange Meetings (TIMs) related to O&M support functions. These TIMs will be scheduled at the request of the Government to discuss progress and status of the effort.

(DI-ADMN-81373) Presentation Material

3.4.3 Material Status Report

The Contractor shall provide the following Material Status Reports (MSR):

-Weekly MSR listing of the equipment that does not meet the Ao of 90% or greater, the reasons for that status, and action being taken to repair the equipment.

-Monthly MSR summarizing the current status of the condition, status, and operation of equipment for all the equipment in that period. The Contractor shall identify any special needs or concerns needing Government assistance.

-Annual MSR in lieu of the final monthly MSR in addition the Contractor shall report maintenance, logistics, and operations trends that Government can use to make strategic management corrections to systemic problems made visible during the year.

In addition to the MSR, the Contractor shall submit a semi-annual Paint Report listing of all equipment that needs to be resurfaced to solve corrosion issues.

(DI-MGMT-80269) Status of Government Furnished Equipment (GFE) Report

3.4.4 Supply Management and Accountability

The contractor shall maintain an automated systems accounting for PEO STRI organizational and installation supplies and equipment and report the inventory findings monthly and annually detailing any discrepancies and actions taken to correct property accountability problems.

(DI-ILSS-81251) Equipment Inventory Report

3.5 Operations, Pre-Event and Test Support

The Contractor shall support threat requirements and customers across all test events (pre-event planning through reset). (See paragraph 6.0 for the travel schedule).

The Contractor shall support the US Government in the conduct of technical inspection, validation, certification, accreditation, data collection, testing and evaluation, demo and field support of required systems as specified in the base PWS.

The Contractor shall support Government personnel for all test requirements and actions (pre-event planning through reset). The Contractor shall ensure that all hardware, software, tools, test equipment, instrumentation, supplies, facilities, and personnel are available and in place to conduct or support each scheduled pre-test requirement (data collection, maintenance, site survey, accreditation, etc.).

The Contractor shall create, review and evaluate threat system and ancillary equipment test plans, test procedures, test results and report as required.

The Contractor shall perform Frequency Management planning and coordination with responsible stakeholder/range control agencies. The Contractor shall perform Radio Frequency (RF) Propagation analysis using an approved computer modeling program to ensure threat systems are geographically positioned adequately to support training and tests. RF Propagation may also be used to verify a systems capability by comparing the systems Propagation Model to actual test results.

The Contractor shall provide instrumentation support (as required) to threat systems and support equipment as specified in the base PWS.

The Contractor shall provide surge support personnel (as required) to test event (pre-event planning through reset) requirements as specified in the base PWS.

3.6 Maintenance and Logistics

The Contractor shall provide Maintenance & Logistics support services to the threat system fleet. Maintenance support shall include the actions necessary to retain or restore an item to a specified condition through, corrective, event-oriented, preventive, scheduled and unscheduled maintenance, and in certain situations, a full system upgrade/refurbishment as required. Logistics support shall include maintenance, procurement of manufacturer supplied material parts, plus the traditional logistics elements of maintenance planning; manpower and personnel (M&P); supply support; support equipment; technical data (TD); training and training support; computer resources support; facilities; Packaging, Handling, Storage, and Transportation (PHST); and design interface. The Contractor shall maintain manufacturer supplied material parts (both GFE and Contractor acquired) for the threat systems (see Section J Attachment 1) at Redstone Arsenal and or other facilities/installations/locations as required by the Government.

In addition the Contractor shall procure materials as directed by the Government to support mission requirements. Prior to the acquisition/procurement of any material, the Contractor shall obtain the approval of the Quality Assurance Representative (QAR).

The Contractor shall use Commercial-Off-The-Shelf (COTS) items whenever appropriate for cost efficiency; form, fit, and function of the threat system under repair/maintenance shall not be compromised or degraded.

(DI-TMSS-80527C) Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data

3.6.1 Operational Availability

The Contractor shall maintain a 90% Operational Availability (Ao) for all assigned threat systems and ancillary equipment as specified in the base PWS.

3.6.2 Maintenance Support Plan

The Contractor shall provide a Maintenance Support Plan as specified in the base PWS. At a minimum, a system of documents and procedures shall be in place to control equipment and manage maintenance (scheduled and unscheduled maintenance actions), make equipment improvement recommendations, request and track actual modifications made to equipment, track the condition/status of equipment (IAW Ao requirements), establish and maintain a demand history of repair/replacement parts, collect and report information used to design new equipment and redesign and improve current equipment, gather information for special one-time studies and projects, obtain special maintenance information from selected manufactures or units, and support any warranty claims. The maintenance support plan shall include but not be limited to:

Threat System Service Checklist.

Maintenance Schedule to perform Scheduled Semi/Annual Service; Unscheduled Maintenance actions and Preventive Maintenance, Checks, and Services (PMCS).

Operational Records and Dispatch Procedures establishing procedures and forms to control the operation, dispatch, and control of equipment.

Maintenance records and forms that manage maintenance schedules and services, inspections, repair workloads and indicate the status of equipment for readiness, warranty, equipment use, and logistics reports.

Historical records and forms that track the receipt, operation, maintenance, modification, transfer, and disposal of individual items of equipment.

Ammunition records (as applicable) will be maintained if and when systems are actually fired to track tube or rail life.

Deficiency reports to support development and acquisition decisions.

A drivers training program that shall properly certify personnel to safely operate threat systems or associated support/ancillary equipment.

Corrosion elimination plan.

(DI-ILSS-81225) Maintenance Support Plan

3.6.3 Supply Management and Accountability

The Contractor shall establish a supply system for managing and accounting for all property as specified in Section J Attachment 1. The Contractor shall ensure key internal management controls for property accountability processes are in place and maintained to track all threat systems, associated ancillary equipment, facilities, spare parts, sub-assemblies, service items, and special manufacturer supplied parts. The Contractor shall ensure accounting and reporting for lost, damaged, and destroyed Government property. The Contractor assumes accountability for property that is remotely located and will ensure records are maintained to show the location of the property and the persons charged with its care and safekeeping. The accounting will be continuous from the time of acquisition/fielding until the ultimate consumption or disposal of the property occurs.

(DI-ILSS-81251) Equipment Inventory Records

3.6.4 Spare Parts

The Contractor shall maintain existing operational stock levels of spare parts, sub-assemblies, service items, and special manufacturer supplied parts for all threat systems and associated ancillary equipment. Provisions must be made to send spare parts or service items and assemblies with systems deployed in support of test or training assessment/events to maintain Ao requirements. A spare parts list with associated hand receipts showing quantities and locations will be provided by the Government to the Contractor at initial award of Task Order.

(DI-SESS-81359B) Parts List

3.6.5 Petroleum, Oil, Lubricants (POL), and Other Consumables The Contractor shall maintain POL and consumables, as recommended by established historical records, to properly maintain and service the threat systems, support and ancillary equipment. These items shall be stored according to Government Installation regulations and Occupational Safety & Health Administration (OSHA) regulations and standards.

3.6.6 Load Test and Certification

The Contractor shall ensure that load tests and other appropriate proof tests and certification are performed on equipment designed to accomplish lifting functions like forklifts, wreckers, overhead crane systems, and the slings or straps associated with that equipment as specified in the base PWS.

3.6.7 Test Measurement and Diagnostic Equipment (TMDE)

The Contractor shall maintain TMDE and ensure accurate, consistent calibration of equipment is conducted IAW TMDE schedules and Original Equipment Manufacturer equipment specifications as specified in the base PWS.

3.6.8 Transportation

The Contractor shall provide transport of various cargos to include Hazardous Material (HAZMAT) as specified in the base PWS. Prior to acquisition of transportation services, the Contractor shall obtain approval of the QAR.

3.6.8.1 Upload and Download Support

The Contractor shall perform transportation upload and download operations for cargo intended for air and surface movements as specified in the base PWS.

3.6.9 System Upgrade / Refurbishment

The Contractor shall provide refurbishment services for any specified system within the GFE inventory. Prior to beginning any refurbishment of a system platform, the Contractor shall obtain requirements of the upgraded / refurbished system specification and approval of the Contracting Officer or the designated Contracting Officers Representative (COR).

3.7 DoD Information Assurance Certification and Accreditation Process (DIACAP) Support The Contractor shall provide documentation (as requested by the Government) for the application of the DIACAP certification to all Information Systems as specified in the base PWS.

(DI-MISC-80711A) Scientific and Technical Reports

3.8 Training

The Contractor shall provide operator and maintenance training (as required) on all threat systems and ancillary equipment in inventory. The Contractor shall also ensure all personnel are current on mandatory training requirements defined by the Government.

3.9 Document Management/Repository

The Contractor shall provide a repository for managing and maintaining master copies of the latest revisions for all drawings, specifications, work instructions, inspection/test instructions, technical manuals, technical bulletins, commercial manuals (COTS), operator manuals, logbooks, historical maintenance data, inventory accountability, software and test plans associated with all threat systems and ancillary equipment at a centralized location. The Contractor shall establish, maintain, and update a complete index of all publications.

3.10 Configuration Management

The Contractor shall manage (as required) the technical and administrative directions and surveillance actions used to identify and document the functional and physical characteristics of a Configuration Item (CI), to control changes to a CI and its characteristics, and to record and report change processing and implementation status IAW the Contractor’s Configuration Management Plan (CMP).

(DI-ADMN-80925) Revisions to Existing Government Documents

3.11 Engineering Support

The Contractor shall provide engineering support (as required) to include hardware, software, technical documentation, analysis, and design improvement as defined in the base PWS.

(DI-MISC-80711A) Scientific and Technical Reports

3.12 Verification, Validation and Accreditation (VV&A) Support The Contractor shall provide administrative, technical, engineering, and management support to the Verification, Validation and Accreditation (VV&A) program IAW AR 73-1 and DA PAM 73-1as defined in the base PWS.

(DI-MISC-80711A) Scientific and Technical Reports

3.13 Software Support

The Contractor shall apply a systematic, disciplined, quantifiable approach to the sustainment and operations support of software. Typical software engineering tasks include analyzing system requirements allocated to software, modifying the software after delivery to correct faults, improving performance, maintaining software architecture, and adapting software to changing environments. Typical maintenance tasks include performing updates to the system OS, installation and checkout of patches to fix noted operational issues, modification of canned software packages to be adaptable to a specific system configurations and generation of software scripts to fill pre- and post-test data analysis requirements.

3.14 Safety, Environmental and Health Hazards

The Contractor shall comply with all applicable federal, state and local safety, health and environmental regulations, including the National Environmental Policy Act (NEPA). The Contractor shall identify, evaluate and record system safety and health hazards, define risk levels, and establish safety policies that manage the probability and severity of all hazards associated with contractual deliveries.

(DI-SAFT-80101B) System Safety Hazard Analysis Report (SSHA)

3.15 Quality Assurance

The Contractor shall prepare, implement, and maintain Quality Assurance Program as specified in the base PWS. The Contractor shall:

Conduct a complete review of the contract requirements to identify all training and test and inspection resources necessary for assuring product integrity.

Conduct examinations, inspections, maintenance, and tests of GFE and reporting the results of maintenance actions, losses, and damage to the Government.

Apply commercially available processes and technologies, to include non-developmental items and COTS products to the maximum extent possible.

Maintain a system that records the inspection and test status of all products through the acquisition process.

(DI-QCIC-81379) Quality System Plan

4.0 DELIVERABLES

All deliverables shall be prepared IAW the applicable Contract Data Requirement List (CDRL), DD Form 1423, for this effort; deliverables should be routed with a signed Data Item Transmittal Acceptance/Rejection Form. Deliverables shall be in Contractor format where allowed. Send deliverables to:

Program Executive Office for Simulation, Training and Instrumentation ATTN: SFAE-STRI-PMITTS-S (Mr. Mike Kosalko) Contracting Officer Representative (COR) BLDG 90121, White Sands Missile Range

COM: 575-679-7400

EMAIL: Michael.g.kosalko.civ@mail.mil

And Army Contracting Command Orlando-ACC Orlando ATTN: ACC-ORL-OPB (Ms. Jean Borowski) Procuring Contracting Officer (PCO) Orlando, FL 32828

COM: 407-380-4261

EMAIL: jean.m.borowski.civ@mail.mil

Summary List:

All CDRLs applicable to task order are IAW to basic contract CDRL requirements in Exhibit A and C.

(DI-ADMN-81373) Presentation Material (DI-ILSS-81251) Equipment Inventory Records (DI-MGMT-80227) Contractor’s Progress Status and Management Report (DI-MGMT-80269) Status of Government Furnished Equipment (GFE) Report (DI-MISC-80711A) Scientific and Technical Reports (DI-QCIC-81379) Quality System Plan (DI-SESS-81359B) Parts List (DI-TMSS-80527C) Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data (DI-SAFT-80101B) System Safety Hazard Analysis Report (SSHA) (DI-ADMN-80925) Revisions to Existing Government Documents (DI-ILSS-81225) Maintenance Support Plan (DI-MGMT-81651)- Contract Invoicing and Payment Report (DI-MGMT-81468) Contract Funds Status Report (CFSR)

5.0 PERIOD OF PERFORMANCE

The period of performance for this effort shall be:

24 months from TO award date.

5.0 TRAVEL

Travel will be required to conduct maintenance support, receive training and support test mission requirements of threat systems as specified in the base PWS. Potential sites, duration, and number of travelers for this Task Order may include: