A.09.03_W81K04-16-R-0012_Preproposal_Conference.pdf

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Pre-Proposal Conference

Self-Awareness Training, Executive Coaching, and related Supplies (SATECS)

W81K04-16-R-0012

3 August 2016

Presented By:

Kathleen Henderson, Contracting Officer

Health Readiness Contracting Office (P)

UNCLASSIFIED//FOUO

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9:00 – 9:15 am Introduction/Administrative Announcements

9:15 – 10:15 am Solicitation Terms and Conditions/CLINs/

Basis of Award/Tradeoff Process

10:15 – 10:30 am Break

10:30 – 11:45 am Solicitation Discussion

(FAR Provision Addendum 52.212-1)

11:45 – 12:45 pm Lunch (On Your Own)

12:45 – 2:00 pm Solicitation Discussion

(FAR Provision Addendum 52.212-2)

2:00 – 2:15 pm Break

2:15 – 3:30 pm Solicitation Discussion

(Wrap-Up)

3:30 – 4:00 pm Questions

Agenda

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• Clarifications and Questions related to the RFP

– Must be submitted in writing

• To be Posted on FedBizOpps after Conference:

– Briefing Slides and Attendees List

– Official responses to clarifications and questions

• Company and authors’ names excluded

• Unauthorized Activities

– Sidebars with Government Personnel

– Photos of Government Facilities

– Use of Recording Devices

• Visitor’s badge must be worn in full view

Administrative Announcements

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• Procuring and Administrative

– Contracting Officer – Ms. Kathleen Henderson

– Contract Specialist – Ms. Kirk Wadsack

– Contract Specialist – Ms. Diahann Allen

– Branch Chief – Ms. Linda Lorillard

• Technical Representatives

– Contracting Officer Representative – Mr. Scott Putzier

– Technical Representative – Ms. Sanjuanita Martinez

– Organization Development Chief – LTC Michael Davidson

Introduction of Government Team

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• FAR 12 Commercial Terms and Standards

• Contract Type Indefinite Delivery, Indefinite Quantity (IDIQ) with Firm Fixed Price

(FFP) and Cost Reimbursable Contract Line Items (CLINS)

FFP and CR Task Orders issued against Basic Contract

• Competitive, Trade-Off Source Selection Procedures

• Instructions to Offerors (FAR 52.212-1)

• Evaluation of Offers (FAR 52.212-2)

• Proposal Due Date: 18 August 2016, 4:00 PM CST

Solicitation Terms and Conditions

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• CLIN 0001 – Trainer Certification and Support (FFP)

• CLIN 0002 – COTS Customization (FFP)

• CLIN 0003 – Senior Executive Training and Coaching (FFP)

• CLIN 0004 – Supplies (FFP)

• CLINs 0005AA thru AC – Travel (Cost Reimbursable)

• CLIN 0006 – Shipping (Cost Reimbursable)

• CLIN 0007 – Post Award Conference – (FFP)

• CLIN 0008 – Contractor Manpower Reporting (CMR) –

Not Separately Priced (NSP)

CONTRACT LINE ITEMS (CLINs)

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The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the

Government, with appropriate consideration given to the three (3) evaluation factors: Past Performance, Technical Approach, and Price.

To receive consideration for award, a rating of no less than

“Satisfactory Confidence” or “Neutral Confidence” must be achieved for the Past Performance factor, and a rating of no less than “Acceptable” must be achieved for the Technical Approach factor. The price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price, but will not receive an evaluation rating.

The following evaluation factors will be set forth in the solicitation:

• Factor 1: Past Performance.

• Factor 2: Technical Approach.

• Factor 3: Price.

Basis of Award

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Tradeoff Process, FAR 15.101-1

A subjective tradeoff source selection approach will be used in evaluation of proposals. In a subjective tradeoff source selection, the relative importance of cost or price may vary in relation to other evaluation factors as communicated by the Government to potential offerors in the solicitation per FAR 15.304(d) and (e).

For this solicitation, the Past Performance factor is more important than the Technical Approach factor, which is more important than the Price factor. The Past Performance factor and the Technical Approach factor, combined, are significantly more important than the Price factor.

Offerors will be cautioned that the award may not necessarily be made to the lowest-priced offer.

Best Value – FAR 15.101

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FAR Provision 52.212-1

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Volume ITO Paragraph

Number Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized CD-R 10*

Section A 2.a.(1) Completed/signed SF1449

Section B 2.a.(2) Acknowledged/signed amendments **See Below

Section C 2.a.(3) Completed Provisions **See Below

Section D 2.a.(4) Statement of Offerors

Section E 2.a.(5) Responsibility Determination

Section F 2.a.(6) Contractor Team Arrangement (if applicable)

II 2.b. Factor 1 – Past Performance 1 Unsanitized CD-R No Limit

III 2.c. Factor 2 – Technical Approach 1 Unsanitized CD-R

1 Sanitized CD-R 55***

Section A 2.c.(6)(a) General Requirements, PWS Section 1 25

Supplement A-1 2.c.(6)(a) Sample Quality Control Plan **See Below

Section B 2.c.(6)(b) Contractor-Furnished Supplies/ Property

Requirements, PWS Section 4

Supplement B-1 2.c.(6)(b)

Sample COTS and Customized COTS Supply List **See Below

Section C 2.c.(6)(c) Specific Task Requirements, PWS Section 5 25

Supplement C-1 2.c.(6)(c) Commercial Off The Shelf (COTS) Self-Awareness

Training Program (Uncustomized) **See Below

Supplement C-2 2.c.(6)(c) Sample Senior Executive Coaching Approach

(Customized) **See Below

IV 2.d. Factor 3 – Price 1 Unsanitized CD-R No Limit

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• Each proposal received will be evaluated with the criteria outlined in the solicitation for the purpose of assessing the proposal and the offeror’s ability to perform the prospective contract successfully.

• Technical factors will be assigned an adjectival rating using the combined technical/risk ratings from the DoD Source Selection Procedures dated 31 March 2016.

• The Past Performance factor, on the basis of “recent” past performance information, will be assigned a relevancy rating and a performance confidence assessment.

• The Price factor will be evaluated to establish reasonableness of the otherwise successful offeror’s price and will not receive an evaluation rating. In order for a proposal to be considered for award, it shall not have any technical deficiencies that have been determined to be marginal or unacceptable.

• All proposals shall be subject to evaluation by the Source Selection Team (SST) based on:

– Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the Request for Proposal (RFP)

– Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

FAR Provision 52.212-2

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Questions

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Summary

UNCLASSIFIED//FOUO

• Introduction/Administrative Announcements

• Solicitation Terms and Conditions/CLINs/Basis of

Award/Tradeoff Process

• Solicitation Discussion (FAR Provision Addendum

52.212-1)

• Solicitation Discussion (FAR Provision Addendum

52.212-2)

• Solicitation Discussion (Wrap-Up)

• Questions