Virtual+Conference+Platform+PowerPoint.pdf

Virtual Conference Platform Empowering Organizations to Host Online Conferences to Connect Global Audiences & Increase Engagement

What is vFairs Virtual Event Platform?

A visually-rich online venue that helps organizations bring people from all over the world together network, attend sessions, exchange information & interact with digital resources of interest.

Watch a 15-minute demo video https://player.vimeo.com/video/400196699 https://player.vimeo.com/video/400196699 https://player.vimeo.com/video/400196699 https://player.vimeo.com/video/400196699

Benefits of a vFairs Virtual Conference

Conduct Online Conferences

Cost-Effectively

Reach Global Audiences with no

Need for Commute/Travel

Engage Participants in Real-time

Using Audio/Video Chat

Enable Speakers to Deliver Lectures

& Keynotes remotely

Collect Custom Registration

Information from Attendees

Measure Engagement, Turnout &

ROI with Detailed Reports

Reduced Carbon Footprint

Compared to Physical Fairs Enable Attendees to Access the

Event on-the-go from any Device

A complete virtual event platform from start to finish

IN-EVENT

Intuitive Virtual

Environment, Chat Tools, Webinars, Support

PRE-EVENT

Custom Registration

Forms, Branded Landing Pages etc.

POST-EVENT

Reports, Follow-up

Emails, Feedback Calls

1 2 3

PRE-EVENT

REGISTRATIONLANDING PAGE

PROJECT MANAGEMENT

INTEGRATIONS

VIRTUAL EVENT SET UP

LANDING PAGE

PRE-EVENT - LANDING PAGE

Custom Domain Host your conference on a custom vanity URL like conference.yourcompany.com.

Multilingual Content Offer visitors to view landing pages & content in multiple languages.

Host Branded Landing Pages Build a custom, fully branded landing page that contains the content you need.

Drive registrations by adding exciting content on your Landing Page

Add key info like a detailed agenda, speaker bios, promotional videos, sponsor logos and a

FAQ section to drive attendee interest up.

Simplify logins with Single Sign-On Authenticate attendees & exhibitors with any single-sign on service facility with our integrated API service

Deliver Improved Security with Two-Factor Authentication

Send Custom Email Alerts & Reminders

Offer better identity verification by sending a one-time password to the attendee’s email and SMS.

Craft custom emails using our visual editor send pre-event marketing emails & reminders to unresponsive attendees.

Watch how the email builder works

PRE-EVENT - LANDING PAGE

https://www.youtube.com/watch?v=h622gN6hvRM&list=PLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz&index=2 https://www.youtube.com/watch?v=h622gN6hvRM&list=PLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz&index=2 https://youtu.be/h622gN6hvRM https://youtu.be/h622gN6hvRM

Offer Several Sponsorship Options

Promote your sponsors’ logo virtually everywhere: landing pages, virtual lobbies, halls, auditoriums etc.

Capture registrations with a mobile-ready landing page

Move registration data to other tools you work with

Offer payment integrations for event tickets & access

All events running on the vFairs platform have mobile-friendly version of the event allowing your attendees to engage on-the-go.

We enable Organizers to send Registration Data to Zapier (serves as a bridge to 2000 other applications) &

Marketo.

We provide the ability to capture payments at the time of registration through Paypal and Stripe.

REGISTRATION

Capture Registrations For the event registration set up, we enable hosts to define any number of custom fields on the registration form.

You can choose to customize the labels, placeholders, field types, attachments and options for drop downs etc.

PRE-EVENT - REGISTRATION

Grant Exclusive Access to special virtual spaces based on ticket type Give your higher-tier attendees a VIP experience by granting them access to exclusive virtual lobbies, halls & lounges.

They can sign up for sessions of their choice and receive exclusive access.

Collect Payments at the time of Registration We enable payment integrations with PayPal & Stripe to collect registration fees from your participants.

INTEGRATIONS

PRE-EVENT - INTEGRATIONS

CRM Integration through Zapier Push registration data to CRMs like Hubspot, Salesforce and

Pipedrive etc

VIRTUAL CONFERENCE SET UP

PRE-EVENT - EVENT SETUP

Wow Audiences with 3D Exteriors Use our design services to build immersive 3D Exterior designs that can be matched with any real location you plan to simulate.

View Design Library http://designs.vfairs.com http://designs.vfairs.com https://designs.vfairs.com/

Greet visitors with 3D avatars Have a 3D avatar welcome incoming attendee as they login and orient them to set them up for a delightful experience.

Include Custom Booth Avatars

All virtual conferences have the capability to incorporate diverse and custom Avatars based on your requirements.

Land a great first impression with a beautiful Virtual Lobby After logging in, users arrive at a 3D photorealistic lobby from where they can navigate to other parts of the event.

View Design Library http://designs.vfairs.com http://designs.vfairs.com

House all your sessions in a stunning Virtual Auditorium The auditorium hosts the agenda & schedule and serves as a launchpad for attendees to join webinars.

View Design Library http://designs.vfairs.com http://designs.vfairs.com

Host multimedia content in Interactive Virtual Halls & Booths

Use our collection of overhead & scrolling hall templates & booth designs to architect a delightful attendee experience. Host videos, banners, podcasts, presentations & more on each virtual booth.

Facilitate conversations with Networking Lounges

There can be a networking lounge or rooms with various chatrooms to allow for knowledge exchange and networking.

Provide a Help Desk Provide a Help Desk to support participants with trouble access to platform and platform navigation, in addition to any other support required.

PRE-EVENT - EVENT SETUP

Share access to documents using an event-wide Resource Directory Add documents, videos and content of other types in a searchable resource library that will be available for all participants to browse.

Use Self-Service Event Builder tools to make changes on the fly Want to take control of the wheel? Login to our intuitive event builder backend and instantly modify landing pages, session schedules, webinars, chatrooms, booths & much more.

Give exhibitors an easy step-by-step wizard to manage their virtual booths When you have hundreds of exhibitors attending the event, you can give them a secure link to a booth setup wizard. With that, they can take care of their respective booths & reduce dependency on organizers.

Booth Management With this service add-on, you can save on effort & time with a dedicated support rep who will:

➔ Liaise with your exhibitors

➔ Setup all the booths & upload content

➔ Deliver 1:1 training for all exhibitors

END-TO-END

PROJECT MANAGEMENT

Dedicated Project Team at your disposal Each project typically consists of a dedicated project manager, a project coordinator and a shared technical/design team to ensure your event goes smoothly.

Receive 1:1 Personalized Trainings We provide complete training of platform interface, back-end management, and event set up from start to finish.

Learn the vFairs platform with ease using our User Guides & Tutorials We provide video recordings, detailed step-by-step instructions, and live conference calls to walk you through the solution. Got a question? Our super-responsive project team is just an email away.

Enjoy a stress-free virtual conference with our 24/7 Live Chat Support service Our project team & customer support team will have your back from the time the virtual doors open till the official closing time.

DURING-EVENT FEATURES

VIRTUAL EXPERIENCE

WEBINARS

CHAT & NETWORKING

ENGAGEMENT

GAMIFICATION

MANAGED SERVICES

DURING-EVENT

VIRTUAL EXPERIENCE

DURING-EVENT - VIRTUAL EXPERIENCE

Craft a unique visual experience with Custom Virtual Designs We offer custom design modelling services to enable you to create an impressive virtual environment that best matches your event’s nature and audience.

View all our design template options http://designs.vfairs.com http://designs.vfairs.com

Offer a variety of placements for Sponsors All virtual spaces including lobbies, halls, booths, gamification pages etc. support sponsorship placements to ensure you deliver maximum value to them.

Learn more about Sponsorship Options https://hubs.ly/H0Pjc0g0 https://hubs.ly/H0Pjc0g0 https://drive.google.com/file/d/1X_e6oNfKuV8DZpu-zMQ4af-0c7o8t5wf/view https://drive.google.com/file/d/1X_e6oNfKuV8DZpu-zMQ4af-0c7o8t5wf/view

Support differently-abled attendees with ADA compliance Users with vision and hearing impairments can navigate the virtual event platform using voice, screen readers and other assistive technologies.

Deliver a seamless on-the-go experience with a Mobile Responsive interface All virtual conferences running on the vFairs platform have a mobile-friendly version of the event, giving your attendees a delightful on-the-go experience.

WEBINARS

DURING-EVENT - WEBINARS

Host Live Webinars Give your speakers/hosts a platform to deliver keynotes, present slides and conduct engaging sessions with multiple panelists.

Deliver Concurrent Sessions Offer multiple session tracks that run in parallel allowing you to pack more content in a smaller time frame.

Run Semi-live Webinars In case your speakers can’t deliver their session live, you can capture pre-recorded videos and run them like a live webinar during your conference at a scheduled time. This affords you massive flexibility in your agenda.

Run Live Polls during webinars Have presenters and event staff capture opinions and feedback in real-time with an in-webinar poll.

Enable presenters to express themselves with a Whiteboard Presenters can start a whiteboard session and then invite others for collaboration.

Host Q&A Sessions during webinars Allow attendees to ask questions that presenters or moderators can respond to in real time.

Deliver Multi-lingual Webinars With our KUDOWay & Interprefy integrations, organizers will be able to conduct webinars and meetings with real-time translation into multiple languages.

Host a Live Stream Broadcasting in real-time from a physical venue?

We got you covered. All we need is a live stream embed code from your video production partner and we’ll surface it in your virtual conference.

DURING-EVENT - WEBINARS

Learn about our hybrid event capabilities https://hubs.ly/H0PhtSv0 https://hubs.ly/H0PhtSv0 https://hubs.ly/H0PhtSv0

Run Slido Polls & Quizzes Leverage the Slido integration to collect feedback, host quizzes and run effective Q&A - all within the vFairs event experience.

Extend the reach of your live stream with Restream simulcast Restream is a webinar platform that gives you creative control on video production while broadcasting your video feed to several social media platforms simultaneously e.g. Facebook Live, Instagram Live, Youtube Live & more.

Embed all the capabilities of Zoom within your event Deliver a seamless experience to attendees with our embedded Zoom module. They’ll never have to open another window.

DURING-EVENT - WEBINARS

Watch how Embedded Zoom works https://www.youtube.com/watch?v=vHyMGosk6yE&list=PLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz&index=3 https://www.youtube.com/watch?v=vHyMGosk6yE&list=PLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz&index=3 https://youtu.be/vHyMGosk6yE https://youtu.be/vHyMGosk6yE

Offer a personalized experience with multilingual closed captioning Use our Wordly plugin to allow attendees to view real-time captions in their language of choice.

Personalize the attendee experience with an Agenda Builder Allow attendees to customize their experience by selecting webinars & sessions they are interested in, and limiting notifications to only those agenda items.

CHAT & NETWORKING

DURING-EVENT - CHAT & NETWORKING

Ease networking with Embedded Live Chat

Enable participants to keep the conversation going with a chat bar that is embedded across the virtual conference.

Get the community conversation going with Group Chat Using group chat, multiple attendees can interact with exhibitors & admins through text chat.

DURING-EVENT - MATCHMAKING

Enhance your network:

Matchmaking for all attendees Find recommended profiles to connect with based on your profile and meet new people.

1:1 Private Chat (over text, audio & video) Representatives and attendees can also get into a private 1:1 discussion over text, audio and video chat.

Understand who you’re chatting with Profile Views Attendees and exhibitors can view certain registration data alongside the chat to learn more about who they’re talking to.

Allows you to connect delegates, expand networks, and exchange business cards during your virtual conference.

Save conversation highlights by adding Notes & Tags Retain the context of the chat by adding notes and tags to the chat which can later on be exported with chat transcripts.

DURING-EVENT - CHAT & NETWORKINGDURING-EVENT - CHAT & NETWORKING

Enable attendees to book appointments with exhibitors ahead of time Attendees can view the schedules of exhibitors and seamlessly reserve a meeting with them for the best available time.

Divide audiences into smaller groups with Breakout Rooms Moderators can use breakout rooms to increase collaboration & involvement by conducting activities in smaller group sizes.

Help participants find people of interest with Profile Search Attendees & exhibitors can look for like-minded individuals using various search filters & invite them directly to chat conversations.

Drop Your Business Card Connect with the people of your interest and share your business card to build a long lasting network.

Host Moderated Chat Publish chat messages for public viewing only after they have been vetted by moderators.

DURING-EVENT - POSTER SESSIONS

Enable exhibitors to present research, art & data with Poster Sessions Provide exhibitors a dedicated hall to host posters & graphics. Attendees can click through to expand these resources and then learn more by interacting with representatives via chat.

Showcase your products, in-depth catalogs, and brochures - all free of hassle.

ENGAGEMENT

Let your audience be heard with Live Polls Run live polls with logged in audiences & get instant insights on their opinions.

DURING-EVENT -ENGAGEMENT

Host engaging Q&As Enable attendees to post questions to live speakers and get instant responses via chat or video.

Capture opinions with Embedded Surveys

Create a custom survey & surface it on the main navigation.

Instantly receive feedback, suggestions & responses.

DURING-EVENT -ENGAGEMENT

Display real-time engagement metrics with a Live Stats panel.

Let admins & exhibitors gauge the traffic levels on your virtual conference with a live stat panel.

Auto-Match Attendees based on preferences

Show attendees and exhibitors list of recommended people to network with based on the interests they specify at the time of registration.

Collaborate in real-time on a Miro Canvas Pull in social media posts with specific hashtags from Facebook, Twitter, Instagram & more directly into your event.

Provide a Virtual Swag Bag for your attendees to collect resources Attendees can save documents, brochures and presentations to a virtual briefcase for future reference. They can even email them to their inbox for safekeeping.

GAMIFICATION

Make it memorable with a Photo Booth

Turn up the excitement for attendees by allowing them to take creative selfies & pictures with all sorts of backgrounds & filters.

DURING-EVENT - GAMIFICATION

View real-time reactions with a Social Media Wall Pull in social media posts with specific hashtags from Facebook, Twitter, Instagram & more directly into your virtual conference.

Keep audiences hooked with a Scavenger Hunt A Scavenger Hunt is where attendees are tasked to find hidden images across the virtual spaces to win points & prizes.

DURING-EVENT - GAMIFICATION

Hike up activity with a Leaderboard A leaderboard is a gamification tool where points are awarded to attendees based on them conducting favorable actions e.g. attending a webinar, downloading a doc, visiting a booth etc.

Test your audience with interesting Trivia Pop up interesting questions to your audience & quiz them on relevant topics to keep them engaged.

Amp up the fun with our Kahoot! integration

Play exciting multiplayer trivia and quiz games.

MANAGED SERVICES

Booth Management With this service add-on, you can save on effort & time with a dedicated support rep who will:

➔ Liaise with your exhibitors

➔ Setup all the booths & upload content

➔ Deliver 1 training for all exhibitors

DURING-EVENT - MANAGED SERVICES

Session Management With this service add-on, enjoy worry-free live webinars with a dedicated support rep that will:

➔ Liaise with your speakers

➔ Provide tech support during each webinar

➔ Deliver 1 training for all speakers

DURING-EVENT - MANAGED SERVICES

POST-EVENT FEATURES

➔ Reporting Dashboards

➔ Attendee Journeys

➔ Raw Data Exports

POST EVENT - REPORTING

Measure how engaging your virtual conference was with Reporting Dashboards Access charts and topline metrics to gauge event engagement & ROI.

Track booth-level activity with real-time Exhibitor Dashboards Help exhibitors understand what’s working and what’s not on their booth and make adjustments on the fly.

Watch how Exhibitor Dashboards work https://www.google.com/url?q=https://www.youtube.com/watch?v%3DPj7vi9CNsuk%26list%3DPLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz%26index%3D1&sa=D&source=editors&ust=1622482012306000&usg=AFQjCNGrwu8_XrPAtu5m8Uj8-lpIJ5VD-w https://www.google.com/url?q=https://www.youtube.com/watch?v%3DPj7vi9CNsuk%26list%3DPLHof7Md5rdSFf8TbzgVXXkjtM5NJmsfZz%26index%3D1&sa=D&source=editors&ust=1622482012306000&usg=AFQjCNGrwu8_XrPAtu5m8Uj8-lpIJ5VD-w https://youtu.be/Pj7vi9CNsuk https://youtu.be/Pj7vi9CNsuk

Visualize individual Attendee Journeys Understand how attendees navigate and engage with your event. Generate a complete timeline that tracks their movements with actions.

Data Export Export all data collected during the event into Excel files for internal sharing and advanced analysis.

SUCCESS STORIES

Thousands of customers trust vFairs for their virtual events

Why our customers love us

Watch video on your browser https://docs.google.com/file/d/1VrI__-3Jd6cx5pdr26--uU9WfPQzA3JA/preview https://drive.google.com/file/d/1VrI__-3Jd6cx5pdr26--uU9WfPQzA3JA/view?resourcekey https://drive.google.com/file/d/1VrI__-3Jd6cx5pdr26--uU9WfPQzA3JA/view?resourcekey https://drive.google.com/file/d/1VrI__-3Jd6cx5pdr26--uU9WfPQzA3JA/view?resourcekey

THANK YOU

Send your questions to sales@vfairs.com