Amendment+1_No333_FINAL_SIGNED.pdf

CONTRACT AMENDMENT

CONTRACT NAME AND NUMBER: Virtual Event Platform, #333

AMENDMENT NUMBER: 1 (one)

This amendment is made to #333, Virtual Event Platform (Contract) between the State of North Dakota, acting through its Office of Management and Budget, State Procurement Office (STATE), and vFairs

LLC (CONTRACTOR).

The parties agree to the following terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties.

The parties agree to amend the Contract as follows:

Renewal and Extensions Contract Section Number 7, Term of Contract. The Contract commenced on 8/18/2021 and carries through 10/31/2024 with an option to renew the Contract for up to 4 (four) options at 12 months each.

The parties have agreed to renew or extend the Contract for an additional 12 months; therefore, the Contract is amended to change the expiration date to 10/31/2025. The Contract has 3 (three) renewals remaining. The Contract can be extended for an additional 12 months.

Scope of Work and Compensation The services and items offered are being expanded to better allow for both onsite and offsite events.

Contract Section Exhibit B, Compensation Details. The compensation details is hereby amended as follows:

Exhibit B, Compensation Details is deleted in its entirety and replaced with the attached Exhibit B, Compensation Details

This change is authorized under Contract section 37, Unanticipated Amendments. This section gives authority to add additional Scope of work within the current scope of the Contract.

The parties agree that the terms and conditions of the Contract and this Amendment govern and control the rights and obligations of the parties.

All other terms of the Contract remain in effect. This Contract Amendment is not effective until fully executed by all parties.

EXECUTION

CONTRACTOR STATE OF NORTH DAKOTA

vFairs, LLC Acting through its North Dakota Office of Management and Budget, State Procurement Office

BY: BY:

Printed Name: Muhammad Younas Printed Name: Angie Scherbenske

Title: Chief Executive Officer (CEO) Title: IT Procurement Officer

Date: Date:

3-22-243-22-2024

Muhammad Younas (Mar 22, 2024 16:28 EDT) Muhammad Younas https://adobefreeuserschannel.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1cUv89W7xbXBBTPAs3i9Tdf_KQ2Q0VoR

EXHIBIT B - COMPENSATION DETAILS

VFAIRS CONTACT INFORMATION

Contact: Fahad Alam – Customer Success Manager

Phone: 1-469-638-2977

Email: smfahad@vfairs.com

Each event includes:

ITEM INCLUDED COUNT

Live day 1 live day

Booths 15 booths

Webinars 15 webinars

On-demand hosting 1 month

Lobby, Auditorium, Exhibit Hall, Help Desk, Extra Room 1 of each

Training sessions Up to 3 sessions

Project Management and project coordinator support Up to 2 resources

All networking chat and webinar tools Email builder and campaigns, Facebook / Twitter Feed, Chat Slot Reservation, Availability Lobby Hall Auditorium Designs to select from //designs.vfairs.com

Livestream Widget (counted as a webinar) Counted as a webinar

Import/Export Data Unlimited uploads

LICENSING

# DESCRIPTION QUANTITY UNIT OF

MEASURE

PRICE

PER

UNIT

EXTENSION

1 LICENSES - TIER 1: 50 – 499

attendees (after 15% discount) Standard value: $8,925

1 Per license / single event

$7,586

$7,586

2 LICENSES - TIER 2: 500 – 999

attendees 1 Per license/ single event $8,925 $8,925

3 LICENSES - TIER 3: 1,000 – 1,499

attendees 1 Per license/ single event $8,925 $8,925

4 LICENSES - TIER 4: 1,500 + attendees 1 Per license/ single event $8,925 $8,925

5 Optional – Annual Enterprise License Option C (discounted by 15%) Standard

1 Per Agency $48,322 $48,322 mailto:smfahad@vfairs.com mailto:smfahad@vfairs.com value: $56,850. Includes: (Unlimited Events in 1 Year on one unique URL, 100 booths,100 webinars, 365 live days and 1 year of on-demand hosting)

PROJECT SERVICE COSTS

8 Extra Training Session $250/ training $250/training

9 Managed Service Booth Management (15 Booths) $5,000 $5,000

10 Managed Service Webinar Management (15 webinars) $5,000 $5,000

VALUE ADD / EXTRA COST SERVICES

11 Extra Hall $1,425 $1,425

12 Extra Auditorium Room (per Auditorium) $1,425 $1,425

13 Extra Track (per track) $150 $150

14 Extra Booth / Stand $150 $150

15 Extra Sessions / Webinars $150 $150

16 Extra Concurrent Sessions (per session) $950 $950

17 Extra Content Page $950 $950

18 Extra Language $1,950 $1,950

19 Extra Room $0.00 $0.00

20 Extra Room (lounge etc.) $1,425 $1,425

21 Scavenger Hunt $2,450 $2,450

22 Leaderboard / gamification $1,425 $1,425

23 Embedded Survey $1,425 $1,425

24 CRM Integration $2,950 $2,950

25 Shopping cart $1,950 $1,950

26 Poster sessions (per poster) $49 $49

27 PayPal/ Stripe integration $2,950 $2,950

28 Extra capacity webinars (10K users) $5,000 $5,000

29 Exclusive access (per user group) $950 $950

30 SSO integration $2,950 $2,950

31 Additional Managed services (per booth / webinar) $300 $300

32 Email builder and campaigns Free Free

33 Facebook / Twitter Feed Free Free

34 Chat Slot Reservation Free Free

35 Livestream Widget (counted as a webinar) Free Free

36 Import / Export Data Free Free

DESIGN OPTIONS:

37 Static Custom Lobby $2,450 $2,450

38 Animated Custom Lobby $3,950 $3,950

39 Custom Booth Design $1,950 $1,950

40 Custom Exhibition Hall $2,450 $2,450

41 Custom Auditorium $1,950 $1,950

42 Custom Static Avatar $987 $987

43 Custom Animated Avatar $625 $625

44 Custom Exterior $3,950 $3,950

IN PERSON OFFERINGS AND OTHER SERVICES:

45 Badge Printing Software for 1 event $4,950 $4,950

46 Printer Rental for 3 Days $350 $350

47 Printer Rental for 7 Days $400 $400

48 WiFi Router Rental for 3 days $150 $150

49 WiFi Router Rental for 7 days $200 $200

50 iPad Rental for 3 days $95 $95

51 iPad Rental for 3 days $110 $110

52 Check in- Gear Stand $200 $250

53 Lead Capture Scanning Device $95 $95

54 On Site Support per day $850 $850

55 Transportation for On Site Rep per day $700 $700

56 Accommodation for On Site Rep per day

$250 $250

57 Unbranded Blank Badge (Single Sided - 4x3’’)

$3.75 $3.75

58 Unbranded Blank Badge (Double Sided - 4x6’’)

$3.75 $3.75

59 Paper Branded Badge) (Single Sided - 4x3’’) (per badge)

$3.75 $3.75

60 Paper Branded (Single Sided - 4x6’’) (per badge)

$3.75 $3.75

60 Unbranded Tear Resistant Blank Badge (Double Sided - 4x3’’) (per badge)

$3.75 $3.75

61 Unbranded Tear Resistant Blank Badge (Double Sided - 4x6’ (per badge)

$3.75 $3.75

62 PVC Badge (per badge) $4 $4

63 Branded Lanyard (Single Clip) $2 $2

64 Branded Lanyards (Double Clip) $2.5 $2.5

65 Standard Lanyard $1 $1

66 Badge Holders $1 $1

67 White Label Mobile App $14,950 $14,950

68 vFairs Mobile App $8950 $8950

69 Lead Capture App (Event Organizer) $3,000 $3,000

70 Lead Capture App (Exhibitor Partner) $1000 $1000

71 Lead Capture App (Onboarding and Training) (One Time Cost) $2000 -

72 Certification Feature / CE Credits (Mobile) $1,425 $1,425

73 Abstract Management (Mobile) $1,425 $1,425

74 Posters (Mobile) $49 $49

75 Floor Plan (Mobile) $1,425 $1,425

76 Scavenger Hunt (Mobile) $2,450 $2,450

77 Ecommerce Module (Mobile) $2,450 $2,450

78 vFairs Check-in App $1950 $1950

Amendment 1_No333_FINAL Final Audit Report 2024-03-22

Created: 2024-03-22

By: Angie Scherbenske (ankscherben@nd.gov)

Status: Signed

Transaction ID: CBJCHBCAABAA1cUv89W7xbXBBTPAs3i9Tdf_KQ2Q0VoR

"Amendment 1_No333_FINAL" History Document created by Angie Scherbenske (ankscherben@nd.gov)

2024-03-22 - 8:24:44 PM GMT

Document emailed to Muhammad Younas (younas@vfairs.com) for signature

2024-03-22 - 8:25:20 PM GMT

Email viewed by Muhammad Younas (younas@vfairs.com)

2024-03-22 - 8:28:26 PM GMT

Document e-signed by Muhammad Younas (younas@vfairs.com) Signature Date: 2024-03-22 - 8:28:43 PM GMT - Time Source: server

Agreement completed.

2024-03-22 - 8:28:43 PM GMT