Statement+of+Work+Template.docx

STATEMENT OF WORK TEMPLATE

Note: Agency and Contractor complete together.

Scope of Work Document

(SOW)

1.0 SCOPE OF WORK

This ‘Statement of Work’ (“SOW”) is entered into by and between Client and ‘vFairs LLC’ pursuant to the parties’ Contract #333, dated 8-18-2021, for the provision of services, as defined herein. This SOW covers the project management, deployment, and support services to be provided by vFairs in support of virtual event to be held tentatively on _________________. .

vFairs is only liable for the provision of the specific deliverables as mentioned in this document. Any other deliverables will be considered outside the scope of this project and can be subject to an additional fee subject to the Contract.

The scope of work for this event will be as follows:

2.0 PROJECT DELIVERABLES

Functional Add On (s)

2.8

2.9

2.10

Design Add On (s)

2.14

2.15

Note: Project Manager needs to be intimated 30 days before the start of the event for any design add-ons. All Booths & Webinars should be added at least 15 days prior to the go live day and are the responsibility of the client.

Webinar Management:

· The client will be responsible for running and managing their own sessions.

· There is a separate cost for each concurrent track.

· By default, vFairs provides only 1 Zoom License that supports a maximum capacity of 3,000 concurrent users.

· An additional fee applies for a request of 3000+ concurrent users and has to be requested by the client.

· vFairs will provide all necessary training to setup webinars on Zoom.

· Starting and Stopping of the webinars will be the responsibility of the client.

Exhibitor Setup:

· vFairs will provide a one-time training to clients for setting up the booths.

· vFairs can also provide a one-time chat interface training for exhibitors.

· The client will be responsible for the setting up of all their booths using the v-Fairs backend portal.

· The client will be responsible for managing all engagement with their exhibitors.

Edits/Revisions:

· vFairs believes in providing its clients with complete flexibility and offers a maximum of three revisions/edits of the deliverables produced in different phases of the project when presented for client’s review. There will be no deviation from this, and additional edits will require a special approval and may incur an extra cost.

Project Schedule:

· Project Delivery Schedule and milestone dates shall be shared by the assigned Project Manager after the Project Kickoff call.

· Project Delivery schedule is subject to provision of complete content and requirements from the client’s end.

· vFairs will not be responsible for any delays incurred due to the late submission of content at the client’s end.

3.0 ESTIMATE TYPICAL PROJECT MILESTONES

Note: The designated vFairs Project Manager will share a detailed project plan with exact dates along with a Gantt chart after the kickoff call. All milestone dates are subject to provision of complete content and requirements from the client’s end. vFairs will not be responsible for any delays incurred due to late submission of content.

4.0 RESPONSE SCHEDULE

vFairs follows a strict turnaround policy on all work requests and client communications. These are the standard Timelines & Turnaround times related to different action items:

Note:

· Any customized design will require a minimum turnaround time of 2 to 3 weeks.

· Minimum turnaround time for all functional changes can vary according to the complexity of the requested change.

5.0 CHANGE REQUESTS

· Vfairs follows a strong change control policy and ensures that all the approved scope is delivered with impeccable quality.

· Any changes to the approved baseline of the project are evaluated and then approved, rejected, or deferred.

· Any deliverables that are considered outside the scope of this SOW document can be subject to an additional fee subject to review and approval by mutual agreement between the client and vFairs.

· These revisions are documented to estimate the level of effort required and can severely impact the estimated project timelines and quality of the project.

· A separate change request form will need to be initiated and approved if the Project Manager designates that work requested is out of scope for this project.

6.0 POINTS OF CONTACT

Client Contacts:

vFairs Contacts:

NOTE: To ensure the best possible project service delivery, vFairs will only be dealing with one primary stakeholder at the client’s end. It is the client’s responsibility to gather and consolidate all requirements at their end and provide to the designated focal person at their end.

7.0 AUTHORIZATION

In Witness hereof, the Parties have executed this Statement of Work as of the date below.

CLIENT

SIGNATURE

PRINTED NAME

DATE

vFairs

SIGNATURE

PRINTED NAME

Muhammad Younas

DATE

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