Conferences - Virtual Event/Conference Platform

The North Dakota Conferences - Virtual Event/Conference Platform state-wide contract provides a comprehensive digital solution for hosting online events and conferences across government entities. The vehicle enables organizations to leverage a robust virtual platform that supports multiple event formats, including webinars, exhibit halls, networking spaces, and interactive sessions. Designed for state agencies, higher education institutions, government entities, nonprofit organizations, tribal agencies, and transportation providers, the contract offers flexible licensing options ranging from individual event packages to annual enterprise solutions. The platform supports up to 3,000 concurrent users and includes features such as custom landing pages, registration management, email campaigns, social media integration, and comprehensive reporting tools.

The contract is awarded to vFairs LLC, a virtual event platform provider, with a contract period from August 18, 2021, through October 31, 2028. The state-wide vehicle covers North Dakota and allows cooperative purchasing under North Dakota Century Code. Pricing is structured in tiers based on attendee numbers, with event licenses ranging from $7,586 to $8,925 and an optional annual enterprise license at $48,322. The contract includes provisions for multiple 12-month renewals and supports both virtual and hybrid event configurations. Participating entities must obtain a hosting waiver from NDIT and can utilize government credit cards for transactions, providing a flexible and accessible procurement mechanism for virtual conference and event needs.