VendorChangeDetailsReport_RFQ27006897_v2_Sep_3_26.pdf

This is a Solicitation Change Details Report for Rhode Island's Office of Energy Resources regarding RFQ 27006897 for LED lighting retrofit services at two state facilities. The solicitation seeks a vendor to retrofit 435 lighting fixtures to LED at the Louis Pasteur Building in Cranston and 132 fixtures to LED at the RI Army National Guard Middletown Armory. The scope includes seven fixture types at Louis Pasteur (ranging from 1x4 recessed troffers to 8-foot wrap fixtures) and six fixture types at the Middletown Armory, with networked lighting control systems required for all installations. A non-mandatory pre-bid meeting is scheduled for August 19, 2026, with concurrent site visits at both locations. Proposals are due September 11, 2026, with questions due by August 25, 2026. Work at Louis Pasteur occurs during second shift (3:00 PM to 11:00 PM, Monday-Friday) while Middletown Armory work occurs during first shift (7:30 AM to 3:30 PM, Tuesday-Friday), with both facilities remaining operational. The initial contract term is 12 months with an option to renew for one additional 12-month period based on performance and fund availability.

The base bid must incorporate pre-approved utility incentives totaling $37,955.00 for Louis Pasteur and $14,305.00 for Middletown Armory, which are subtracted from the total project price. A minimum 15% Minority Business Enterprise (MBE) participation is mandated under Rhode Island General Law 37-14.1-1, and prevailing wage requirements apply per R.I. Gen. Laws 37-13-1 et seq. All proposed fixtures must meet Rhode Island Energy incentive requirements and be DLC-approved or EnergyStar certified. Required insurance includes general liability ($1,000,000 per occurrence), workers compensation ($100,000 each accident), and automobile liability ($1,000,000 combined single limit). The contractor must submit a bid surety bond or certified check equal to 5% of the cost proposal, along with 100% payment and performance bonds prior to purchase order issuance. The awarded vendor must provide a Rhode Island Master Electrician License and execute a Rhode Island custom AIA A104-2017 contract. A three-year warranty covers all labor with LED drivers warranting for a minimum of five years. Liquidated damages are assessed at $100 per calendar day for delays beyond substantial completion. The most recent change to this solicitation was the addition of document RFQ27006897 A2.doc as of September 3, 2026.