RFQ27006897 Louis Pasteur and Middletown Armory sow.pdf

2021-1.B Page 1 of 3 Revised 01/17/2023

RFQ – AGENCY SOLICITATION SPECIFICATIONS

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TITLE: RFQ27006897 OER Lighting Retrofit Louis Pasteur Building and Middletown Armory Building

DESCRIPTION: OER is seeking a vendor for retrofitting 435 existing lighting fixtures to led fixtures at the Louis Pasteur Building at The Pastore Complex in Cranston as well as retrofitting 132 existing lighting fixtures to led fixtures at the RI Army National Guard Middletown Armory

PRE-BID CONFERENCE: Yes MANDATORY: No Date: August 19, 2026 @ 9:00 AM

1. RI Army National Guard Middletown Armory, 106 Airport Access Road, Middletown, RI.

Cranston will follow Immediately after Middletown

2. Louis Pasteur Building, 25 Howard Ave, Cranston, RI

CONTRACT TERMS

The initial contract period will begin approximately August 2026 for 12 Months. Contracts may be renewed for up to [1] additional 12-month periods based on vendor performance and the availability of funds.

Insurance Requirements In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions - Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s):

General Requirements:

13a) ☒ Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

13b) ☒ Workers compensation - $100,000 each accident, $100,000 disease or policy limit and $100,000 each employee.

13c) ☒ Automobile liability - $1,000,000 each occurrence combined single limit.

AIA Requirements:

The selected Vendor must submit a fully executed Rhode Island custom AIA contract. If awarded the contract, Vendor shall be required to purchase, complete and submit the specified AIA documents; more information and link to custom Rhode Island AIA website at https://ridop.ri.gov/vendors/public-works-aia-custom-state-rhode-island-documents.

For authorized change orders, Design Agents must obtain and utilize the custom Rhode Island AIA-G701-2017, AIA-G714-2017, and/or AIA-G802-2017, which can also be located at the above link. Full instructions will be included in the Tentative Selection Letter.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf https://ridop.ri.gov/vendors/public-works-aia-custom-state-rhode-island-documents

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9b) ☒ AIA A104-2017 Standard Abbreviated Form of Agreement Between Owner and Contractor with State of Rhode Island.

SECTION A. BACKGROUND

Proposed work will include converting existing lighting fixtures to LED fixtures. The lighting upgrades will improve security and support the Governor’s Executive Order 23-06, State Agencies to Lead by Example and Act on Climate.

The project consists of LED lighting upgrades at the following two (2) State properties:

1. Louis Pasteur Building – 25 Howard Ave, Cranston, RI

2. RI Army National Guard Middletown Armory at 106 Airport Access Road, Middletown, RI.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The project must provide the following:

1. Upgrade the existing lighting fixtures and lighting controls as listed in Attachments A – Fixture Schedule and Attachments B – Installation Schedule for each of the two buildings referenced.

2. Provide all necessary supervision, installation personnel, equipment, and materials to complete the work in a professional and timely manner as defined in Attachments A – Fixture Schedule, Attachments B – Installation Schedule, Attachments C - Supplemental Condition across each of the two buildings.

3. Provide a 3-year warranty for all labor in addition to any manufacturer warranties associated with the project.

4. Provide As-Built Documentation and Closeout Procedures as defined in Attachments C - Supplemental Conditions.

The Bases Bid must incorporates the following:

(1) Utility incentives for Louis Pasteur Building lighting retrofit is pre-approved, as indicated in the attached pre-approval letter. Please subtract the combined pre-approved incentives in the amount of $37,955.00 from the Total Project Price.

(2) Utility incentives for the Middletown Armory lighting retrofit is pre-approved, as indicated in the attached pre-approval letter. Please subtract the combined pre-approved incentives in the amount of $14,305.00 from the Total Project Price

Any utility incentives received are considered a form of payment by the State. Any future changes to the incentives would remain a form of payment by the State towards the total cost of the project.

Base Bid:

Provide all labor, equipment, and material for the complete workmanlike installation of the listed fixtures, your quote should include but not be limited to the following:

All luminaires, retrofit kits, wire, conduit, junction boxes, handholes, connectors, panels and appurtenances that are required to make fixtures operational.

Interconnection with existing power sources.

All protective safety equipment and barriers.

All staging, lifts and miscellaneous equipment necessary to complete the work.

All waste and storage containers are required.

Removal of all waste materials and trash.

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All permits, pre and post inspections required.

Include cost of a 3-year warranty for all labor in addition to any manufacturer warranties associated with the project.

Additional Requirements:

1. All substitutions must be requested in writing as a separate attachment to the Q&A in OSP. Substitutions must be approved as part of a posted addendum, and no other substitutions will be accepted.

2. Vendor must upload a copy of there RI Master Electrician License.

Liquidated Damages: $100 per day