Q&A Center Items - RFQ27006897 - Addendum # 1.pdf

This Addendum #1 to RFQ 27006897 provides Q&A clarifications for the Rhode Island Office of Energy Resources' LED lighting retrofit project at the Louis Pasteur Building in Cranston and the RI Army National Guard Middletown Armory. The project encompasses retrofitting 435 lighting fixtures to LED at Louis Pasteur and 132 fixtures at the Middletown Armory, with a non-mandatory pre-bid meeting scheduled for August 19, 2026, at two locations: the Middletown Armory (106 Airport Access Road, Middletown) at 9:00 AM, followed immediately by the Louis Pasteur Building (25 Howard Ave, Cranston). Questions regarding the RFQ were due August 25, 2026, with proposals due September 11, 2026. Work will be performed during second shift hours (3:00 PM to 11:00 PM, Monday-Friday) at Louis Pasteur and first shift hours (7:30 AM to 3:30 PM, Tuesday-Friday) at the Middletown Armory, with both facilities remaining operational. The initial contract term is 12 months with an option to renew for one additional 12-month period based on performance and fund availability.

The project requires all proposed LED fixtures to be DLC-approved or EnergyStar certified and meet Rhode Island Energy incentive requirements, with alternate products permitted only if they match all technical specifications and maintain consistent networked control. A minimum 15% Minority Business Enterprise (MBE) participation is mandated under RI Gen. Law 37-14.1-1, and prevailing wage rates apply per R.I. Gen. Laws 37-13-1 et seq. The base bid must incorporate pre-approved utility incentives of $37,955.00 for Louis Pasteur and $14,305.00 for the Middletown Armory, subtracted from the total project price. Required insurance includes general liability ($1,000,000 per occurrence), workers compensation ($100,000 each accident), and automobile liability ($1,000,000 combined single limit). Vendors must submit a bid surety bond or certified check equal to 5% of cost proposal, and the awarded vendor must execute a Rhode Island custom AIA A104-2017 contract, submit a Rhode Island Master Electrician License, and furnish 100% payment and performance bonds prior to purchase order issuance. A three-year labor warranty and minimum five-year LED driver warranty are required, with liquidated damages assessed at $100 per calendar day for delays beyond substantial completion.