VendorChangeDetailsReport_38986_v2_Sep_30_26.pdf

This is a Solicitation Change Details Report for Regional School District No. 15 in Connecticut regarding owner's representative services for new construction at Gainfield Elementary School and Pomperauk Elementary School in Southbury. The solicitation (No. 38986) requests comprehensive owner's representative services including attendance at all Building Committee and relevant local board meetings, representation with consultants and contractors, assistance with state reimbursement paperwork, contract document and bid package review, project budgeting and value engineering, contractor payment application certification, site visit and inspection coordination, construction schedule monitoring, and final inspections and warranty reviews. A mandatory site walk-through was scheduled for September 18, 2026 at 10:00 AM, with written questions due by September 23, 2026 and responses provided by September 28, 2026. Quotations were due October 2, 2026 by 12:00 PM EDT. Final design documents are expected by December 31, 2027, with Certificate of Occupancy targeted for August 14, 2030, and full project completion by May 15, 2031. Responses must include one signed original, five identical hard copies, and one electronic version.

The Primary Project Manager must demonstrate principal control over at least three previous similar projects involving new construction on an operational school site and possess sustainable construction experience. Respondents must provide comprehensive company profiles, team organization charts, key personnel resumes, and references from at least three similar projects completed for state or local government clients within the last ten years, including project costs, change order history, and sustainability features. Required insurance includes Workers Compensation; Commercial General Liability ($1 million per occurrence / $2 million general aggregate); Commercial Automobile Insurance ($1 million); Errors & Omissions Insurance ($1 million per claim / $3 million aggregate); and Umbrella/Excess Liability Insurance ($5 million). The only document change noted in this report is the addition of the "Owners Representation Services Sign in Sheet.pdf." The District reserves the right to select different firms for each project and reject any or all responses, with all deliverables becoming the exclusive property of the District.