SPP-PowerPoint-.pptx
PPTX presentation 124 KB Posted
- Solicitation number
- BPM054524
- Issued by
- Maryland
About this file
This is a pre-proposal conference presentation for University of Maryland College Park (UMCP) Request for Proposal 00027451 for Civil and Structural Engineering Services under an Indefinite Delivery Contract (IDC). The contract will provide civil and structural engineering services to UMCP and all institutions of the University System of Maryland, encompassing both new construction and renovation projects including assessments and studies. The pre-proposal conference was held on December 19, 2025, with questions due in writing to Karen Elvidge at kelvidge@umd.edu by January 8, 2026 at 3:00 P.M. Technical proposals are due Thursday, January 29, 2026 at 3:00 P.M., followed by potential oral presentations for shortlisted firms. Contract award is estimated for June 2026 or sooner, pending Board of Public Works approval. The initial contract period is two years from the date of award, with the University retaining the right to renew for three additional one-year periods under the same terms and conditions. Price adjustments for renewal periods will follow the Consumer Price Index-U (CPI-U) for the Washington DC-VA-MD-WV region.
The typical fee range for individual projects is expected to be between $10,000 and $250,000 with a cumulative annual total of $2,000,000 per firm, with projects exceeding $1 million requiring Board of Public Works approval prior to award. Minority Business Enterprise (MBE) participation goals will be determined on a per-project basis for anticipated projects exceeding $100,000. All contractors are responsible for their own parking fees, which must be included in hourly rates without separate billing. The evaluation process will employ a qualification-based selection approach, with the Qualification Committee reviewing technical proposals and establishing a ranking of technically acceptable firms. Key personnel requirements include a Principal Project Manager, Civil Engineer, Landscape Architect, Structural Engineer, Transportation/Traffic Engineer, Geotechnical Engineer, Environmental Engineer/Scientist, and Land Surveyor. Proposals must be compiled in the order specified in Section III of the RFP, including Standard Form 330 Parts I and II, and additional attachments as identified in the solicitation document.
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University of Maryland College Park Request For Proposal (RFP) 00027451 Civil and Structural Engineering Services Indefinite Delivery Contract (IDC) Pre-Proposal Conference
AGENDA
Introductions General Information Review Questions
Welcome & Agenda
University of Maryland Procurement & Business Services
Karen Elvidge, Manager: kelvidge@umd.edu Patrick Walsh, Coordinator: walshpt@umd.edu Leslie Mauck, Buyer: lsiciak@umd.edu
Anthony Harmon, Manager of Business Inclusion aharmon4@umd.edu
Department of Planning & Construction Christopher Ho, Planning & Construction, Engineer Al Neshati, Planning & Construction, Senior Project Manager Taylor Schulz, Planning & Construction, Lead Engineer Kiran Lamichhane, Planning & Construction, Project Engineer
Introductions
SOLICITATION SCHEDULE
Pre-Proposal Conference:
December 19, 2025 at 1:00 PM Deadline for Questions: January 8, 2026 at 3:00 P.M.
All questions must be submitted in writing to: Karen Elvidge at kelvidge@umd.edu Please do not reach out to any other UMCP employees on this solicitation.
Technical Proposals Due, Thursday, January 29, 2026 at 3:00 P.M Requires approval by the Board of Public Works.
Contract Award: Estimated June , 2026 or sooner
General Information
OBJECTIVE
To select one or more engineering firms to provide civil and structural engineering services to the University of Maryland College Park (UMCP). The contract will also allow orders to be placed by all institutions of the University System of Maryland.
The typical fee range for projects is expected to be between $10,000 and $250,000 with to a cumulative annual total of $2,000,000.00 (per firm) Objective
CONTRACT PERIOD
The initial contract period will be for a period of two (2) years from date of award.
The University retains, at its sole discretion, the right to renew any resulting contract(s) for three (3) additional one year periods, under the same terms and conditions of contract.
At the University’s option to renew the contract for any additional successive one-year period, any requests for adjustments to contract price(s) for the additional one year shall be in accordance with the “All Urban Consumers (Current Series)” for Washington All items (DC-VA-MD-WV) of the CPI-U Section of the Consumer Price Index of the US Bureau of Labor Statistics.
MBE GOALS & SUBGOALS
MBE Participation: Will be determined per project for anticipated projects that will exceed $100,000.00 An overall goal and subgoals may be established as applicable.
MBE Participation
MBE GOALS & SUB GOALS (Continued)
SUBMISSION OF MBE PROGRAM DOCUMENTS
Post award
When Contractor(s) are requested to submit a bid for a project the following documents must be submitted with the initial proposal/bid:
| MBE D-1A-MBE Utilization and Fair Solicitation | Affidavit and MBE Participation Schedule (This | document is not required with responses to | this solicitation, but will be required with | responses to task order solicitation | following the award of master contract). |
| Part 2: Affidavit Form | |||||
| Part 3: Participation Schedule | |||||
| Part 4: Signature |
MBE GOALS & SUB GOALS (Continued) Post Award Within 10 working days or sooner from notification that it is the selected proposer:
The selected proposer shall submit MBE form D-3A Certificated MBE subcontractor Participation Certification and D-3B MBE Prime Project Participation Certification.
Civil and Structural Engineering services to the University and all USM institutions.
Includes both new construction and renovation projects.
Services will include assessments and studies.
Scope of Work
TECHNICAL REQUIREMENTS
Section III Proposals, Evaluation and Forms
Mandatory Requirements (to be added via amendment) Transmittal Letter prepared on company letterhead. Proposer is to transmit this with the technical proposal, therefore it should be brief, confirm proposer’s intent to be bound by the technical proposal, if accepted, and be signed by an individual authorized to bind the firm. Also, Include name and email of person of whom Procurement is to contact during this process. In addition, please include the name and email address for Minority Business Enterprise reporting information.
Other items as listed in Section III of the RFP document.
Technical Requirements
We will be utilizing a Qualification Based Selection Process: The Qualification Committee will review the Technical Proposals from proposing firms. After review of the Technical proposals the committee establishes a ranking of the technically acceptable firms. The Procurement Officer will recommend contract award to one or more firm(s) that provide the best technical qualifications and negotiated hourly rates, considering the evaluation factors in this RFP
Technical Requirements
THREE PHASES
Initial Phase Technical Proposal per RFP (SF330 etc.)
Short List
Second Phase Oral Presentations (if requested) Short List and hourly rate request
Third Phase:
BPW approval Contract Award
Selection Approach
Evaluation Factors – in order of importance in Section L
1. Key Personnel for Civil IDC:
Principal Project Manager Civil Engineer Landscape Architect
| Structural Engineer |
| Transportation/Traffic Engineer |
| Geotechnical Engineer |
| Environmental Engineer/Scientist |
| Land Surveyor |
Proposals & Evaluation
TECHNICAL EVALUATION FACTORS
(Section III of the RFP)
Failure to include any of the items listed below may result in a determination by the Procurement Officer that the Proposer in not reasonably susceptible of being selected for award. Please pay strict attention to the items requested in this section and supply them as indicated.
Order of proposal: Compile the Technical Proposal in the order shown in Section III, Proposals, Evaluation and Forms.
Standard Form 330, Part I, Contract Specific Qualifications, and additional information requested in this RFP.
Standard Form 330, Part II, General Qualifications.
Standard Form 330, Extra Pages for Part 2 of SF330, Extra Section E for SF330, and Extra Section F for SF330 are available on the General Services Administration’s website: http://www.gsa.gov. Click on “Federal Forms,” and select “Standard Forms.”
Additional items -Acknowledgement of Certified MBE Utilization and Fair Solicitation Affidavit (to be provided via amendment) -Additional Attachments as identified in the RFP document.
Price Proposal Requirements
IMPLEMENTATION
The estimated cumulative dollar volume is $2,000,000 annually (this is not a guarantee) Any projects over $1M will require BPW approval prior to award.
Implementation
Additional Information:
-Parking – all contractors are responsible for paying their own parking fees. If selected, hourly rates should include parking fees in your rates - do not bill separately for these fees.
General Information
QUESTIONS?
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