UNIVERSITY OF MARYLAND, COLLEGE PARK

DEPARTMENT OF PROCUREMENT AND BUSINESS SERVICES

RFP KEY INFORMATION SUMMARY SHEET

Request for Proposal: Civil and Structural Engineering Services Indefinite

Delivery Contract (IDC)

Solicitation Number: 00027451

RFP Issue Date: December 12, 2025

RFP Issuing Office: University of Maryland College Park

Construction & Facilities Procurement 2113-R, Chesapeake Building 4300 Terrapin Trail College Park, MD 20742-3111

Procurement Officer: Karen P. Elvidge, CPPB e-mail: kelvidge@umd.edu

Project Management: University of Maryland College Park Department of Planning & Construction

Proposals are to be sent to: Box Link as provided below

Pre-Proposal Conference: Friday, December 19, 2025 at 1PM EST https://umd.zoom.us/j/7727457483?omn=95945311503

Deadline for Questions: Thursday, January 8, 2026 by 3:00 P.M.

Technical Proposal Due Date Thursday January 29, 2026 at 3:00 P.M.

and Time: University of Maryland College Park

Department of Procurement & Business Services Submit Proposal to box folder:

https://umd.app.box.com/f/9273bee31900497887ad6d21749b26cf

Contract Type: Firm Fixed Hourly Rates

Contract Duration: Two (2) years with three one (1) year options for renewal

NOTE: THE UNIVERSITY IS CLOSED FROM DECEMBER 24, 2025 THROUGH

JANUARY 1, 2026

mailto:kelvidge@umd.edu https://umd.zoom.us/j/7727457483?omn=95945311503

RFP No. 00027451 Civil and Structural Engineering Services – Indefinite Delivery Contract University of Maryland, College Park, MD

REQUEST FOR PROPOSAL NO: 00027451

Civil and Structural Engineering Services for

Indefinite Delivery Contract University of Maryland

TABLE OF CONTENTS

SECTION TITLE

SOLICITATION SCHEDULE

Section I INSTRUCTIONS TO PROPOSERS

Section II DOCUMENTS

Section III PROPOSALS, EVALUATION AND FORMS

Section IV SCOPE OF WORK Article 1. General Provisions Article 2. Task Order Process

Section V UMCP FACILITIES CADD GUIDELINES

MBE Attachments

Attachment D-1A MBE Utilization & Fair Solicitation Affidavit & MBE Participation Schedule

Additional Attachments Attachment I Professional Liability Insurance Form Attachment J Proposal Affidavit Attachment K Acknowledgement of Receipt of Amendments Form Attachment L Registration Documentation Form Attachment M Project Experience Matrix Attachment N Master Contract Form (Sample) Attachment O Modification of Contract (Sample) Attachment P Conflict of Interest Information, and Conflict of Interest Affidavit and Disclosure Attachment Q Principles of Social Responsibility Information, and Social Responsibility Affidavit Attachment R Certification Regarding Investing Activities in Iran

END OF TABLE OF CONTENTS

Section I

INSTRUCTIONS TO

PROPOSERS

RFP 00027451 SECTION I - 1

SECTION I INSTRUCTIONS TO PROPOSERS

A. SUMMARY:

1. The University of Maryland, College Park, (herein referred to as the “University”) is requesting Technical Proposals from Engineering Firms to provide Civil and Structural Engineering Services to the University of Maryland College Park (UMCP). The contract will also allow orders to be placed by all institutions of the University System of Maryland.

2. For the purposes of this Request for Proposal, any reference to A/E shall mean the Civil and Structural Engineering Firm.

3. It is the intent of the University to award one or more contracts for projects directed through this Request for Proposal. The selection of qualified firms will be based on technical proposal submissions as identified in this solicitation. The selected firm(s) shall provide the required services on an as needed basis based on task orders placed by the University.

The awarded contracts will be for a period of two (2) years from date of award with the option by the University to renew for three (3) additional one-year periods.

The list of required disciplines is as follows and may be provided as a single firm, a joint venture, or as Architecture and Engineering (A/E) design firms:

- Principal

- Project Manager

- Civil Engineer

- Landscape Architect

- Structural Engineer

- Transportation/Traffic Engineer

- Geotechnical Engineer

- Environmental Engineer/Scientist

- Land Surveyor

A list of qualifications for the above disciplines is listed in Section III E.1.5.b

Note: There may be other disciplines such as Mechanical and Electrical Engineer that may be sub-contracted as required by individual task orders. Their qualifications are not part of this evaluation, but if required, qualifications of these individuals must be submitted to and approved in writing by the University. In addition, any substitution on personnel during the course of the contract must be requested in advance and approved via a contract amendment..

All proposed substitutions shall be submitted in writing and include a resume in accordance with Section III E.1.5.a and must be approved prior to beginning work.

The proposed individual(s) for each task order must meet the level of qualification(s) as specified within this RFP. Failure to do so may result in the firm being deemed unacceptable.

RFP 00027451 SECTION I - 2

4. The work ordered under the proposed contract will support projects on the College Park

Campus and the University System of Maryland campuses and include both new construction and renovation projects. Although a task order of any size may be issued, the typical fee range for projects is expected to be between $10,000.00 and $250,000.00 Many of these projects are time sensitive and require project commencement within specified days.

Response time will be specified with each scope of work issued. Task orders shall be limited to a cumulative annual total of $2,000,000.00 to be placed with any individual firm.

5. The selected firm(s) will be required to provide Civil and Structural engineering services including assessments and studies. Construction administration services such as site inspections, submittal reviews, responses to requests for information and punch list development may also be requested. The required services may include any and/or all of the following:

a. Preparation of studies, evaluations and reports

b. Schematic design

c. Design development

d. Construction documents (plans and specifications)

e. Cost analysis/value engineering

f. Construction bid evaluation

g. Construction phase services

h. Design reviews

i. Cost estimates

j. Construction Administration

k. Post Construction

Some examples of past projects are as follows:

- Evaluate the conditions of four of the existing pedestrian bridges on campus and provide a conceptual report, including details for various corrective measures.

- Structural engineering services for the structural assessment of the steel support structure for the cooling tower at LaPlata Hall.

- Exterior and site landscape improvements at Paint Branch Building.

- Design study of the existing parking garage lighting systems.

- Campus steam pipe renewal.

B. ISSUING OFFICE:

1. The Issuing Office is:

Department of Procurement & Business Services Attn: Karen P. Elvidge, CPPB Email: kelvidge@umd.edu

2. The Issuing Office shall be the sole point of contact with the University for the purposes of preparing and submitting proposals in response to this solicitation.

mailto:kelvidge@umd.edu

RFP 00027451 SECTION I - 3

3. All questions on this procurement are to be directed to the Issuing Office ONLY.

C. PRE-PROPOSAL CONFERENCE:

1. A Pre-Proposal Conference will be held via Zoom. All interested firms are encouraged to attend. Minutes and attendees will be posted to E-Maryland Marketplace Advantage Website.

2. Attendance is not mandatory but is strongly recommended.

D. DUE DATE AND TIME:

1. PROPOSAL DUE: Thursday, January 29, 2026 at 3:00 P.M. to the following box link

2. The University of Maryland will be closed for Winter Break from December 24th, 2025 through January 1st, 2026.

E. LATE PROPOSALS WILL NOT BE ACCEPTED:

Proposals must arrive by the due date and time, be uploaded to the designated Box Account and identified as RFP No. 00027451 for University of Maryland, and be designated as Proposal for Professional Services Agreement to Provide Civil and Site Design Services for the University of Maryland, Request for Proposal

F. MODIFICATIONS AND WITHDRAWAL OF PROPOSALS:

Withdrawal of, or modifications to, proposals are effective only if written notice thereof is filed to the Issuing Office prior to the time proposals are due. A notice of withdrawal or modification to a proposal must be signed by an officer with the authority to commit the company.

G. QUESTIONS AND INQUIRIES:

Questions and inquiries shall be in writing and directed to the individual referenced with the Issuing Office above.

H. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES:

The University reserves the right to reject either all proposals after the opening of the proposals but before award, or any proposal, in whole or part, when it is in the best interest of the University. For the same reason, the University reserves the right to waive any minor irregularity in a proposal.

RFP 00027451 SECTION I - 4

I. IRREVOCABILITY OF PROPOSALS:

The A/E fee price proposal shall be irrevocable for 120 calendar days from the final fee proposal due date. This period may be extended by written mutual agreement between the Proposer and the University.

J. LICENSES AND REGISTRATIONS:

Proposers must be licensed and registered as required by the Laws of the State of Maryland and shall submit proof of current licensing and/or registration, upon request.

K. ECONOMY OF PREPARATION:

Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's offer to meet the requirements of the solicitation. Detailed submittal information is set forth in Section III.

L. CONFIDENTIAL/PROPRIETARY INFORMATION:

Proposers should give specific attention to the identification of those portions of their proposals which they deem to be confidential, proprietary information or trade secrets, and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Proposals are not publicly opened. Proposers must clearly indicate each section that is deemed confidential, proprietary or a trade secret (it is NOT sufficient to preface your entire proposal with a proprietary statement).

M. MINORITY BUSINESS ENTERPRISE (MBE) PARTICIPATION:

PURPOSE

The Engineering firm(s) shall structure its procedures for the performance of the work required in this contract to attempt to achieve the Minority Business Enterprise (MBE) goals that are established for each Task order. MBE performance must be in accordance with the MBE D-1A package that will be provided to successful firm(s). As authorized by Code of Maryland Regulations (COMAR) 21.11.03. Contractor agrees to exercise all good faith efforts to carry out the requirements set forth in this MBE D-1A package. For this solicitation all firms must acknowledge and agree that MBE goals will be established for task orders that exceed $100,000.00. No forms are required at this time.

MBE GOALS AND SUB GOALS

For task orders exceeding $100,000.00, an MBE subcontract participation goal and/or sub-goals will be established on each Task Order including any future contract modifications.

The MBE subcontracting participation goal and any applicable sub-goals will be determined on each Task Order after review of the scope of work.

RFP 00027451 SECTION I - 5

Contractor agrees that this dollar amount of the Task Order will be performed by MBEs certified by MDOT as specified. Only MDOT certified MBEs may be included in the MBE Participation Schedule. No other MBE certifications are acceptable.

SOLICITATION AND CONTRACT FORMATION FOR AWARDED FIRM(S)

♦ A bidder or offeror must include with its bid or offer:

(1) A completed MBE Attachment 1A Utilization & Fair Solicitation Affidavit & MBE Participation Schedule whereby the bidder or offeror acknowledges that there will be certified MBE participation goal(s) on projects exceeding $100,000.00, commits to make a good faith effort to achieve the goal, and affirms that MBE subcontractors were treated fairly in the solicitation process.

If a bidder or offeror fails to submit MBE Attachment 1A with the bid or offer as required, the Procurement Officer may deem the bid non-responsive or shall determine that the offer is not reasonably susceptible of being selected for award.

♦ ONLY for Awarded Firms: Within 10 working days from notification that it is the apparent awardee on a Task Order or from the date of the actual award, whichever is earlier, the apparent awardee must provide the following documentation to the Procurement Officer.

-MBE Attachment 1B Waiver Guidance (if waiver requested) -MBE Attachment 1C Good Faith Waiver Support (if waiver requested) -MBE Attachment 2 Outreach Efforts Compliance Statement -MBE Attachment 3B Prime Project Certification Form

1. MINORITY BUSINESS ENTERPRISE NOTICE

Minority Business Enterprises are encouraged to respond to this solicitation.

2. PURPOSE

COMAR 21.11.03.01 provides that maximum contracting opportunities be extended to prime contractors and subcontractors who are certified minority business enterprises (MBE). Proposer shall structure its procedures for the performance of the work required in this contract to attempt to achieve the MBE goals stated in the solicitation.

By submitting a response to this solicitation, the proposer agrees to exercise all

RFP 00027451 SECTION I - 6

good faith efforts to carry out such requirements, and agrees to manage the

Contract so that the MBE performance is in accordance with this contract, as authorized by Code of Maryland Regulations COMAR 21.11.03.

3. Definition

A minority business enterprise is a firm that is certified as a minority business enterprise by the Maryland Department of Transportation. No other type or source of minority business enterprise certification is applicable or acceptable.

4. Contract Administration Requirements

Per COMAR 21.11.03.13,the Contractor shall submit monthly to the MBE Liaison a Prime Contractor MBE Monthly Payment Report (MBE-4A), identifying unpaid invoices over 30 days old received from a minority business enterprise subcontractor and the reason payment has not been made. This shall include MBE subcontractors at all tiers.

The Contractor shall include in agreements with minority business enterprise subcontractors at any tier a requirement that such subcontractors, when actively working on the project, submit monthly to the MBE Liaison a MBE Subcontractor Monthly Payment Report (MBE-5), identifying the payments received from Contractor in the preceding 30 days, outstanding invoices, and each invoice amount. This report must be signed by the MBE subcontractor. The Contractor shall ensure that the MBE subcontractors submit this report.

The Contractor shall maintain the records necessary to confirm compliance with its MBE participation obligations. Such records must identify the MBE subcontractors and non-MBE subcontractors under the Contract, the type of work performed by each, and the dollar value of work performed. Subcontracts that document the work performed by MBE subcontractors and non-MBE subcontractors must be provided to the Procurement Officer when requested.

a. The Contractor shall provide such documentation as is reasonably requested and provide right-of-entry at reasonable times for the State’s representatives to verify compliance with the MBE participation obligations.

b. At the option of the procurement officer, upon completion of the Contract and before final payment or release of retainage, the Contractor shall submit a final report in affidavit form and under penalty of perjury, of the payments made to, or withheld from MBE subcontractors.

RFP 00027451 SECTION I - 7

5. Liquidated Damages for Non-Compliance

The Contractor shall make good faith efforts to comply with requirements of the Minority Business Enterprise Program and provisions of the Contract regarding MBE participation. The State and the Contractor acknowledge and agree that the State will incur such damages as loss of goodwill, detrimental impact on economic development, diversion of internal staff resources, and other damages, if the Contractor does not make good faith efforts to comply. The State and the Contractor further agree that such damages are difficult to calculate precisely.

If the State determines that the Contractor has failed to make good faith efforts to comply with an MBE Program requirement or Contract provision, the Contractor shall pay liquidated damages at the rates set forth below. The University will notify the Contractor in writing of the reason for imposing liquidated damages and the amount owed, and may withhold payment to the Contractor to recoup the liquidated damages owed. The Contractor agrees that for each violation, the liquidated damages imposed are reasonably proximate to the loss the State is anticipated to incur as a result of such violation.

If the Contractor does not submit a monthly payment report as required by COMAR 21.11.03.13B (3), liquidated damages are $25.00 dollars per day until the monthly report is submitted as required.

If the Contractor does not include in its subcontracts with MBE subcontractors a provision requiring submission of payment reports as required by COMAR 21.11.03.13B (4), liquidated damages are 100 dollars per MBE subcontractor.

If the Contractor does not comply with COMAR 21.11.03.12 and terminates, cancels, or reduces the scope of work or value of a contract with an MBE subcontractor or amends the MBE participation schedule, liquidated damages are the difference between the dollar value of the MBE participation commitment on the MBE participation schedule for that specific MBE firm and the dollar value of the work performed by that MBE firm for the Contract.

If the Contractor does not meet the Contract’s MBE participation goal and subgoal commitments, liquidated damages are the difference between the dollar value of the total MBE participation commitment on the MBE participation schedule and the dollar value of MBE participation actually achieved.

Notwithstanding the use of liquidated damages, the State reserves the right to terminate the Contract and exercise all other rights and remedies provided in the Contract or by law.

RFP 00027451 SECTION I - 8

6. CONTRACTOR ASSISTANCE

Contractors seeking assistance in locating certified firms or answers to questions about the requirements for MBE participation are encouraged to contact the MBE Liaison:

Mr. Anthony Harmon Business Diversity Coordinator University of Maryland Department of Procurement and Business Services 2113R Chesapeake Building College Park, Maryland 20742-3111 Telephone: 301-405-6055 E-Mail: harmon4@umd.edu

Contractors who have questions concerning the MBE certification process, need assistance with searching the MBE directory, or have questions about specific MBE firms, may contact:

Maryland Department of Transportation Minority Business Enterprise Program 7201 Corporate Center Hanover, MD 21076

In State: 410-865-1269 Toll Free: 800-544-6056

Online assistance in locating MBE firms may be found in the Directory of Certified Firms published by the Maryland Department of Transportation and updated nightly at https://marylandmdbe.mdbecert.com/ .

General information regarding the MBE program is at http://www.mdot.maryland.gov/.

N. ARREARAGES

Section 7-222 of the State Finance and Procurement Article of the Maryland Annotated Code, provides that the Comptroller may not, except under the conditions specified herein, issue a warrant for payment to a person or entity if the person or entity owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State.

By submitting a response to this solicitation, the proposer represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so during the term of the contract. Should the proposer have an arrearage in excess of $50 at any time during the contract, applications for payment submitted by contractor, even if approved for payment by the University, may not be processed by the Comptroller.

mailto:harmon4@umd.edu https://marylandmdbe.mdbecert.com/ http://www.mdot.maryland.gov/

RFP 00027451 SECTION I - 9

O. PROPOSAL AFFIDAVIT:

The Proposal Affidavit included in this package (see Attachment J) must be executed by each responding proposer and submitted with the proposer's technical proposal.

P. JOINT VENTURE PROPOSERS:

If the Proposer is a joint venture firm, the Proposer must provide all identification information for all parties and all requirements for all parties (i.e., licenses, insurance, etc.) as requested. As part of the technical proposal submission, the proposer must identify the percentage partnership for each joint venture party and the responsibilities of each joint venture party with respect to the scope of services/work, inclusive of the requirements for each entity based on such services as described in this RFP document.

If the selected A/E is a joint venture firm, all joint venture parties will be held responsible for the contract obligations separately and severally.

Q. eMARYLAND MARKETPLACE ADVANTAGE

All vendors interested in conducting business with the University of Maryland, must register athttps://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage. Registration is free. eMaryland Marketplace Advantage is the State of Maryland’s Internet-based procurement system. Registered vendors can access bid solicitations and receive email notification when new solicitations are posted.

R. INCURRED EXPENSES:

The University will not be responsible for any costs incurred by any vendor/firm in preparation and submittal of a proposal.

S. MARYLAND PUBLIC ETHICS LAW, TITLE 15

The Maryland Public Ethics Law prohibits, among other things: State employees or officials (and in some cases, former employees) and businesses in which such an individual is employed or holds a financial interest from (i) submitting a bid or proposal, (ii) negotiating a contract, and

(iii) entering into a contract with the governmental unit with which the individual is affiliated per the Maryland Code, State Government Article, MARYLAND PUBLIC ETHICS LAW, TITLE 15.

If the bidder/offeror has any questions concerning application of the State Ethics Law to the bidder/offeror's participation in this procurement, it is incumbent upon the bidder/offeror to seek advice from the Maryland State Ethics Commission: 45 Calvert Street, Annapolis, Maryland 21401, 410-260-7770.

The procurement officer may refer any issue raised by a bid or proposal to the State Ethics Commission. The procurement officer may require the bidder/offeror to obtain advice from the

RFP 00027451 SECTION I - 10

State Ethics Commission and may reject a bid or proposal that would result in a violation of the Ethics Law.

The resulting contract is cancelable in the event of a violation of the Maryland Public Ethics Law by the vendor or any State of Maryland employee in connection with this procurement.

T. AWARD:

The successful firm(s) will be required to sign the University’s Master Contract (Attachment N). Upon approval by the Board of Public Works, the University shall fully execute the contract with the successful A/E firm(s). Any single project exceeding $1,000,000 may require separate Board of Public Works approval.

U. ELECTRONIC FUNDS TRANSFER (EFT) (Applies to contracts expected to exceed $200,000.00)

By submitting a response to this solicitation, the Offeror agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s Office grants an exemption. The selected Offeror(s) shall register using the COT/GAD X-10 Vendor Electronic Funds Registration Request Form, which may be found on the following website:

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reason for the exception.

V. FINANCIAL DISCLOSURE

The Contractor shall comply with State Finance and Procurement Article, 13-221, Annotated Code of Maryland, which requires that every business that enters into contracts, leases or other agreements with the State of Maryland or its agencies during a calendar year under which the business is to receive in the aggregate $200,000 or more, shall, within 30 days of the time when the aggregate value of these contracts, leases or other agreements reached $ 200,000, file with the Secretary of State of Maryland certain specified information to include disclosure of beneficial ownership of the business.

NOTE: The financial disclosure form is available under “Public Disclosures” on the following website: https://efds.ethics.maryland.gov/

W. DEBRIEFING OF UNSUCCESSFUL PROPOSER

A debriefing of an unsuccessful proposer shall be conducted upon written request submitted to the Procurement Officer within ten (10) days of the date on which the proposer knew, or should have known, its proposal was unsuccessful. The debriefing shall be limited to a discussion of the proposer’s unsuccessful proposal. The debriefing will be oral and shall provide information on https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf

RFP 00027451 SECTION I - 11

areas in which the proposal was deemed weak or insufficient. The debriefing may NOT include discussion of a competing offeror’s proposal or discussion, thoughts, notes or ranking from an individual evaluation committee member. A summarization of the Procurement Officer’s rationale for the selection may be given. Debriefings shall be conducted at the earliest feasible time.

X. REGISTRATION

Pursuant to §7-201 et. Seq. of the Corporation and Associates Article of the Annotated Code of Maryland, corporations not incorporated in the State of Maryland shall be registered with the State Department of Assessments and Taxation, 700 E Pratt St, Baltimore, MD 21202, before doing any interstate or foreign business in the State. Before doing any intrastate business in this State a foreign corporation shall register with the Department of Assessments and Taxation.

Note: Registration can be initiated at the following web site:

https://egov.maryland.gov/businessexpress.

Questions about this requirement may be sent to the Department of Assessment and Taxation at SDAT.charterhelp@maryland.gov and a response should be forthcoming within (24) twenty four hours.

Y. TAX EXEMPTION

The State is generally exempt from Federal Excise Taxes, Maryland Sales and Use Taxes, District of Columbia Sales Taxes and Transportation Taxes. Exemption certificates shall be furnished upon request. Where a Contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the Contractor shall pay the Maryland Sales Tax and the exemption does not apply.

Z. INSURANCE COVERAGE REQUIREMENTS

1. INSURANCE – ARCHITECT / ENGINEER CONTRACTS (To be updated via amendment)

A. General Requirements:

1. Insurance required to protect the Architect/Engineer (“AE”) and the University from liability and all insurance required in accordance with applicable laws and regulations is addressed herein.

2. The amount of insurance coverage specified herein shall be the minimum amount of insurance available to satisfy claims. The AE and its subconsultants (as applicable) shall purchase and maintain such insurance with limits of liability as specified herein; or as specified by the Procurement Officer for the project; or as required by law; whichever is greater.

3. A policy which allows the costs associated with investigating, management or defense of any claim, or any other cost incurred by the insured or the insurance carrier, to be

RFP 00027451 SECTION I - 12

deducted from the policy limits is not acceptable.

4. Required insurance shall be purchased and maintained with a company or companies lawfully authorized to do business in the State of Maryland. Insurance companies providing coverage herein shall have an AM Best rating of A-VII or better. All policies, except Professional Liability, shall name the University of Maryland, College Park as “Additional Insured”.

5. The AE shall be responsible for the maintenance of this insurance, whether the work is performed directly by the AE; by any subconsultant; by any person employed by the AE or any subconsultant; or by anyone for whose acts the AE may be liable.

6. Required insurance policies shall be endorsed to provide thirty to (60) days (ten (10) days if cancelled due to non-payment) prior written notice by certified mail of any material change, cancellation or non-renewal to kelvidge@umd.edu DO NOT MAIL

COPY

7. Prior to commencement of the work, proof of the required insurance and endorsements shall be provided to the Procurement Officer by submission of certificates of insurance.

Updated certificates shall be furnished at least annually and upon renewal of policies.

Certificates shall cite the contract number and project title and location. The University may upon written request, demand full certified copies of the insurance policies required under this contract.

8. The required coverage shall be maintained until final completion of the project as evidenced by final payment to the AE.

9. The AE shall defend, indemnify and hold harmless the University System of Maryland and the University of Maryland, College Park and their respective officers, employees and agents from any and all claims, liability, losses and causes of action which may arise out of the performance by the AE, its employees or agents, of the work covered by this contract.

B. Coverage Required

1. Insurance coverage shall include:

a. Commercial General Liability ("CGL"): Coverage for general liability claims arising from operations of the AE, subconsultants and suppliers, with terms and conditions of the CGL coverage to be provided through the use of ISO Coverage Form CG-00-01- 1001 or its equivalent, and shall include at minimum the following:

1. $2,000,000 Per Occurrence Limit;

2. $4,000,000 General Aggregate Limit;

3. $4,000,000 Products/Completed Operations Limit;

4. Additional Insureds endorsement ISO CG 20 10 and CG 20 37 or their mailto:kelvidge@umd.edu

RFP 00027451 SECTION I - 13

equivalents. As Additional Insured, The University of Maryland, College Park shall have coverage for liability arising out of the Contractors’ ongoing and completed operations performed for the University.

5. Waiver of Subrogation in favor of the University of Maryland, College Park.

6. Policy to be primary and noncontributory as respects the coverage afforded the

University of Maryland, College Park.

7. No exclusion for X, C and U hazards;

8. No exclusion for third party action over claims;

9. No exclusion for punitive damages;

10. Blanket Written Contractual Liability covering all Indemnity;

11. CGL coverage written on an occurrence form;

12. If the project encroaches within 50 feet of the centerline of a railroad, the policy shall include ISO Endorsement CG 24 17 or its equivalent.

b. Automobile Liability: Coverage for third party legal liability claims arising from bodily injury and/or damage to the property of others from the ownership, maintenance or use of any motor vehicle, both on-site and off-site. Coverage shall include all owned, hired and non-owned vehicles for claims arising out of their use or operation. The minimum limits of such coverage shall be:

1. $1,000,000 Combined Single Limit;

2. Coverage shall provide a Waiver of Subrogation in favor of the University of

Maryland, College Park;

3. Coverage shall name the University of Maryland, College Park as additional

Insured;

4. If the project encroaches with 50-feet of the centerline of a railroad, Coverage shall include endorsement ISO CA 20 70 or its equivalent.

c. Excess Liability / Umbrella Liability: Coverage for third party legal liability claims against the Contractor that exceed the per occurrence or general aggregate of these underlying policies: General Liability, Employers Liability and Automobile Liability.

The minimum limits for such coverage are assigned below, based on the value of the specific agreement under which the Contractor is employed by the University:

Contract Value Excess / Umbrella Limit Less than $10,000,000 $ 5,000,000 per Occurrence $10,000,001 to $25,000,000 $10,000,000 per Occurrence $25,000,001 to $50,000,000 $25,000,000 per Occurrence Over $50,000,000 $50,000,000 per Occurrence or as specified by the Procurement Officer.

1. The University of Maryland, College Park shall be named an Additional Insured;

2. Waiver of Subrogation in favor of the University of Maryland, College Park;

3. Policy to be primary and noncontributory as respects the coverage afforded the

University of Maryland, College Park.

RFP 00027451 SECTION I - 14

d. Workers’ Compensation: Coverage for claims arising from Worker Compensation statutes or other Employers Liability or third party legal liability claims arising from bodily injury, disease, or death of the AE’s employees. A/E shall provide Workers’ Compensation coverage for all employees and require their subconsultants to provide Workers’ Compensation in accordance with statutory requirements of the jurisdiction in which the work is being performed. Waiver of Subrogation in favor of the University of Maryland, College Park is required for Part B: Employers Liability. The minimum limits of such coverage shall be:

1. Part A: Statutory

2. Part B: Employers Liability

• $1,000,000 Each Accident

• $1,000,000 Disease, Each Employee

• $1,000,000 Disease, Policy Limit

e. AE’s Property: The AE, including its employees or agents, assumes sole responsibility for its own rented, leased or owned equipment and tools, including all property. The University, its employees and agents are not obligated to the loss of such property. A Waiver of Subrogation is required in favor of the University of Maryland, College Park.

f. Optional Coverages: The following optional coverages may apply. If required, these provisions will be specified in the solicitation by the Procurement Officer:

1. Pollution or Environmental Liability coverage.

2. Projects in/around navigable waterways require United States Longshore and

Harbor Workers (USL&H) coverage endorsement WC 00 01 06 A or its equivalent.

3. Jones Act coverage endorsement WC 00 02 01 A and WC 00 02 03 or their equivalents.

g. Professional Liability:

The Architect/Engineer (“AE”) shall obtain and maintain from and after the date of the Contract the following insurance: Professional Liability (“PL”) Insurance on an occurrence basis to protect the University against liability for errors and omissions in design work performed by the AE or any member of the AE’s team providing professional architectural and engineering design services. Coverage limits are required as follows (unless otherwise specified by the Procurement Officer):

Project Construction Cost PL Coverage Required Under $10,000,000 $2,000,000 per occurrence $10,000,001 - $50,000,000 $5,000,000 per occurrence

$50,000,001 - $150,000,000 $10,000,000 per occurrence Over $150,000,001 $20,000,000 per occurrence

RFP 00027451 SECTION I - 15

1. The AE shall furnish evidence demonstrating the limits of coverage stated above are available and unencumbered by previous losses on the policy. If during execution of the contract, the available limits in aggregate fall below 50% the AE shall notify the University and take action to restore the limits to the required level.

2. Deductibles shall be the responsibility of the AE and may not exceed $25,000 without approval of the University.

3. There shall be no exclusion from environmental claims arising out of the performance of professional services.

4. Firms performing work under a Joint Venture agreement must furnish evidence in the form of an endorsement by the insurer the Joint Venture is insured under the policy.

5. If the policy is written on a Claims Made basis, the insurance must be maintained for a period of no less than ten (10) years after the project is completed, and the retroactive date must be listed as prior to or on the date the contract is executed. If the policy is to be cancelled, non-renewed or not replaced prior to the ten (10) years, an Extended Reporting Period (Tail) must be purchased to contemplate the exposures past the cancellation date.

RFP 00027451 SECTION I - 16

AA. TERMINOLOGY

References in this RFP to the Engineer, Construction Manager, Proposer and any other person or persons made relative to the singular person,) are intended only as generic terms relative to number and gender and are employed solely to simplify text and to conform to commonly used specification language.

BB. DEFINITIONS: Defined below are some of the terms used in this RFP:

AE, A/E: The architect/engineer

Agreement: The agreement between the University and the successful firm(s)

Client: The department, school, and/or university that will occupy the Project’s facilities, and its faculty and staff.

Construction Manager (CM): The firm hired by the University to provide construction management services inclusive of preconstruction services and construction of the project.

Contract: The agreement between the University and the engineer.

Contractor: The engineer referred to in this RFP.

Construction Documents: Drawing and specifications produced by the A/E for the construction of the Project.

Design Team: The engineer and its consultants.

Offeror or Proposer: The Engineering firm responding to this solicitation.

Project Team: The University, the client, the engineer, the engineer’s consultants, the construction manager, and others as may be included by the University.

Subcontractor or Subconsultant: Consultants contracted to the engineer as referred to in this

RFP:

Substantial completion: Date that the Project can be occupied or used for its intended purpose. Only minor punch list items remain.

University: University of Maryland, College Park

END OF SECTION I

Section II

DOCUMENTS

RFP 00027451

SECTION II - 1

SECTION II DOCUMENTS

A. CONTRACT DOCUMENTS

1. The contract includes this Request for Proposal for Civil and Structural Engineering Services, including Attachments.

2. The Proposer by submitting a proposal in response to this solicitation agrees that, if awarded the Contract, it, as Design Firm, will be bound under the Contract to all the terms and conditions thereof.

3. The Scope of Work for each project will be issued with each Task Order.

4. The following separate documents will be made a part of each Task Order by reference herein:

4.1 The DGS (Department of General Services) Procedure Manual for Professional Services.

Edition: July 2019 (Interim Revision January 2022)

Website https://dgs.maryland.gov/Documents/ofp/Manual.pdf

4.2 University of Maryland Design Criteria / Facilities Standards Manual.

Edition: 2023

Website: https://facilities.umd.edu/info-resources/design-criteriafacilities-standards/2023-dcfs

4.3 Maryland Building Performance Standards (MBPS):

Edition: May 2023

Website: https://labor.maryland.gov/labor/build/comar091251.pdf

5. Project Documentation and Reproduction:

The project team will utilize the University of Maryland FM Department of Planning & Construction (UMCP/FM P&C) Project Management software, Trimble to process, review and approve project documentation during design and construction. Reports and Documents shall be submitted electronically in PDF format, except for hardcopies required for submission to agencies or authorities having jurisdiction.

B. SET OF DOCUMENTS AVAILABLE TO PROPOSERS: N/A

C. AVAILABLE RECORD DOCUMENTS

1. As applicable for each Task Order and upon request, the University will make accessible to the Proposers any available record drawings, utility plans, and other data https://dgs.maryland.gov/Documents/ofp/Manual.pdf https://facilities.umd.edu/info-resources/design-criteriafacilities-standards/2023-dcfs https://facilities.umd.edu/info-resources/design-criteriafacilities-standards/2023-dcfs https://labor.maryland.gov/labor/build/comar091251.pdf

RFP 00027451

SECTION II - 2

pertinent to existing conditions to the extent that such material is available. The University offers no assurances that such drawings, property description, or other data are accurate, current or complete.

2. Such documents will be transmitted electronically, if available. Otherwise, hardcopy documents must be used, or copied, at the University’s Department of Facilities Management office or the location where they are provided. The Proposers shall assume the responsibility for cost of reproduction as well as replacing any damaged documents.

END OF SECTION II

Section III

PROPOSALS, EVALUATION

AND FORMS

RFP 00027451 SECTION III - 1

SECTION III PROPOSALS, EVALUATION, AND FORMS

A. SELECTION PROCEDURE FOR CIVIL AND STRUCTURAL ENGINEERING

SERVICES

1. Selection of the Design Firm is governed by University System of Maryland

Procurement Policies and Procedures, Section V. I. - Architectural and Engineering Services.

B. SUMMARY OF PROPOSAL SUBMITTALS: The four phases of the solicitation process consist of the following:

1. Technical Proposal Phase:

1.1 First Phase Technical Proposal: All interested Proposers are required to submit a written Technical Proposal. The Technical Proposal must be submitted to the Issuing Office by the due date stated in the Solicitation Schedule. The Technical Proposals will be evaluated by a Selection Committee established by the Procurement Officer.

1.2 Second Phase Technical Proposal: At the sole discretion of the University, shortlisted firms may be invited to provide additional information to supplement the Initial Phase Technical Proposals and may be scheduled for an interview/oral presentation. Information gathered from written Technical Proposals and from interviews/oral presentations will be evaluated by the Selection Committee to establish a ranking of the short listed Proposers.

1.3 The University reserves the right to visit Proposer's place of business during the Technical Proposal Phase, if such a visit is deemed necessary by the Selection Committee to evaluate the Design Teams capabilities as stated in its proposal.

1.4 The highest ranked Proposers will be invited to proceed to the next phase of the solicitation process.

2. Price Proposal/Negotiation Phase:

2.1 Once the list of short listed Proposers has been established by Selection Committee, which includes representatives from the University, the Proposers will be requested to submit hourly rates for disciplines as specified in the solicitation and mark-up on subconsultants. The University will review the proposed rates to determine if they are acceptable. Proposers whose rates are not acceptable will be given one opportunity to negotiate. If the Selection Committee and the Proposer are unable to reach an agreement, the Proposer will be deemed ineligible for award. If the rates are determined to be acceptable, the Proposer(s) will be recommended for award. All rates will

RFP 00027451 SECTION III - 2

remain fixed for a period of two (2) years from date of award. For option year renewals, the University will consider adjustments on labor rates only based upon wage increases in the Consumer Price Index (CPI), as published by the Bureau of Labor & Standards. Increases in excess of five percent (5%) will not be considered. All Proposers will be required to provide this information at the time of any rate increase request.

2.2 The University reserves the right to require, during proposal evaluation, that the Contractor provide a copy of its most current Annual Report or audited Statement of financial condition to include a Balance Sheet, Income Statement, Cash Flow Statement, and audited overhead rates, or other acceptable financial information.

3. Review Phase:

3.1 The Procurement Officer will review the rankings of the acceptable short listed Proposer(s) and the final fee negotiations with a University System of Maryland (USM) Service Center Executive Group, consisting of a public member, a representative of the client institution, and a minimum of two (2) executive management staff from the Service Center. Upon approval of the Executive Group, the Procurement Officer shall proceed to the fourth and final phase.

4. Award Phase:

4.1 The Procurement Officer will perform all required due diligence and prepare the Standard Form of Agreement with Architects and Engineers for signature by the successful Proposer(s). Upon approval by the Board of Public Works, the Procurement Officer will execute the Agreement on behalf of the University.

C. FIRST PHASE TECHNICAL PROPOSAL SUBMITTAL

1. One electronic copy of the Technical Proposal must be uploaded to the weblink provided by the date and time noted on the Solicitation Schedule in order to be considered.

2. The following information shall be clearly written on the sealed envelope:

2.1 The full address of the Issuing Office to which the proposal is being delivered.

3.2 The Proposer's name

3.3 The words, “TECHNICAL PROPOSAL"

3.4 The words, “Civil and Structural Engineering Services for the Indefinite

Delivery Contract, University of Maryland, College Park, Maryland

3.5 RFP No. 00027451

RFP 00027451 SECTION III - 3

D. TECHNICAL PROPOSAL FORMAT

1. Failure to include any of the items listed below may result in a determination by the

Procurement Officer that the Proposer is not reasonably susceptible of being selected for award.

2. Order of proposal: Compile the Technical Proposal in the order shown below, with tabs.

2.1 Standard Form 330, Part I, Contract Specific Qualifications, and additional information requested in this RFP.

2.2 Standard Form 330, Part II, General Qualifications.

2.3 Required Forms

3. Standard Form 330, Extra Pages for Part 2 of SF330, Extra Section E for SF330, and Extra Section F for SF330 are available on the General Services Administration’s website: https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf.

E. TECHNICAL PROPOSAL CONTENTS: Describe in detail and provide evidence supporting the qualifications requested below:

1. STANDARD FORM SF330, Part I, Contract Specific Qualifications: Submit form completing all sections and following the form’s instructions. Provide information detailed below:

1.1 Section A, Contract Information.

1.2 Section B, Architect-Engineer Point of Contact.

1.3 Section C, Proposed Team.

1.4 Section D, Organizational Chart of Proposed Team. Include the following information:

a. Each firm’s name and discipline or specialty.

b. Each key person’s name, role, and discipline or specialty.

c. The managerial relationships among the persons and/or firms.

d. Provide a written description of the proposed contractual relationships among the firms. If the proposal includes more than one engineering firm or a joint venture, identify the proposed general scope of work of each engineering firm.

https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

RFP 00027451 SECTION III - 4

e. Provide a summary or matrix of prior working relationships among proposed team members.

1.5 Section E, Resumes of Key Personnel Proposed for this Contract

a. Key Personnel: Submit resumes and experience for the following:

Principal Project Manager Civil Engineer Landscape Architect

Structural Engineer Transportation/Traffic Engineer Geotechnical Engineer Environmental Engineer/Scientist Land Surveyor

b. Qualification Requirements for Key Personnel

1) Principal:

Senior level position from prime/proposing firm (such as Vice President) who will oversee the work from an executive level and to whom the Prime Engineering firm Project Manager directly reports.

2) Project Manager:

Professional, licensed Engineer in the State of Maryland from the proposing firm who is responsible for the management of the design professionals (i.e. Civil Engineer, Structural Engineer, etc.), and the completion of the awarded task orders. Minimum seven (7) years’ experience, with a Bachelor’s Degree in either Civil or Structural Engineering.

3) Civil Engineer:

Licensed professional engineer in the State of Maryland who is responsible for directing the civil design work and assigning personnel to individual task orders. Minimum seven (7) years’ experience in design of site work, grading, site permitting, stormwater management, erosion/sediment control and underground utility systems and with a Bachelor’s Degree in Civil Engineering.

4) Landscape Architect:

Licensed professional landscape architect in the State of Maryland who is responsible for directing the landscape design work and assigning personnel to individual task orders. Minimum seven (7) years’ experience in landscape design, with a Bachelor’s Degree in Landscape Architecture.

RFP 00027451 SECTION III - 5

5) Structural Engineer:

responsible for directing the structural design work and assigning personnel to individual task orders.

Has specialty in investigation, evaluation, and design of repairs to address water penetration problems and rehabilitation of deteriorated structural elements such as roofs, building envelopes, parking garages, foundations, window systems, bridges, etc.

Experience should include condition assessment reports with recommendations and cost estimates for construction, as well as overseeing construction bidding, construction management, and document preparation.

Minimum seven (7) years’ experience in design of structural systems, with a Bachelor’s Degree in Civil Engineering with structural focus or Structural Engineering.

6) Transportation/Traffic Engineer:

responsible for directing the transportation/traffic design work and assigning personnel to individual task orders. Minimum seven (7) years’ experience in design of transportation systems, with a Bachelor’s Degree in Civil Engineering with transportation focus or Professional Traffic Operations Engineer certification, or Bachelor’s Degree in…