12/19/2025 1:00pm - Pre Proposal - RFP-00027451 Civil & Structural Engineering Services Indefinite Delivery Contract

In attendance from University of Maryland, College Park, MD

Karen Elvidge. Pat Walsh, Leslie Mauck, Al Neshati, Christopher Ho, Taylor Scholz., Kiran Lamichane and Anthony Harmon

List of outside attendees:

aljohnson Audrey Johnson - RK&K | aljohnson@rkk.com

Stacey.L.Juran IMEG, Stacey.l.juran@imegcorp.com

Owen DiDonna RMF Engineering Owen DiDonna owen.didonna@rmf.com

Thia J. Graham-AB Consultants Inc.

Thia J. Graham – Marketing and Business Development Manager AB Consultants, Inc. | 7020 Tudsbury Road, Baltimore, MD 21244 Direct: (443) 729-2701 | Mobile: (240) 460-1397 thia.graham@abconsultantsinc.com Office: (301) 306-3091, ext. 4201 www.abconsultantsinc.com Certified DBE, MBE, SBE, SBR, Prince George’s County CBSB P Please Consider the environment before printing this e-mail.

Richard Moller Richard Moller- Kimley-Horn - Richard.moller@kimley-horndc.com

Rob Cole - WJE Robert Cole, WJE rcole@wje.com claudia.latimer Claudia Latimer Claudia.latimer@alphacorporation.com

Juliet Hello, this is Juliet Harris with A+F Engineers - jharris@af-engineers.com mailto:aljohnson@rkk.com mailto:Stacey.l.juran@imegcorp.com mailto:owen.didonna@rmf.com mailto:thia.graham@abconsultantsinc.com mailto:thia.graham@abconsultantsinc.com http://www.abconsultantsinc.com/ http://www.abconsultantsinc.com/ mailto:Richard.moller@kimley-horndc.com mailto:rcole@wje.com mailto:Claudia.latimer@alphacorporation.com mailto:jharris@af-engineers.com

Sanjay Patel - AB Consultants, Inc Sanjay Patel - AB Consultants, Inc. (MBE/DBE) sanjay.patel@abconsultantsinc.com

Walker-Duane Ellis Walker Consultants, Duane Ellis

John Williamson RMF Engineering, Inc.

Matthew Ernest Matthew Ernest - A. Morton Thomas and Associates - mernest@amtengineering.com

Sara Power Sara Power, Alpha Corporation, Sara.Power@alphacorporation.com callie.geller Callie Geller - Alpha Corporation Callie.Geller@alphacorporation.com

Barry Catterton Barry Catterton, CES Consulting, LLC, bcatterton@ces-consultingllc.com

Mercado Consultants Chris Mercado - Mercado Consultants cmercado@mercadoeng.com

Stephen Sokol (Specialized Engineering) Stephen Sokol, Specialized Engineering ssokol@specializedengineering.com gholland Gregory Holland - Century Engineering gholland@kleinfelder.com

RyanPike MK Consulting Engineers, LLC Ryan Pike, PE rpike@mkceng.com aj.zimmerman AJ Zimmerman, AECOM, aj.zimmerman@aecom.com

Jason Backover Jason Backover, Alpha Corporation Jason.Backover@alphacorporation.com mailto:sanjay.patel@abconsultantsinc.com mailto:mernest@amtengineering.com mailto:Sara.Power@alphacorporation.com mailto:Callie.Geller@alphacorporation.com mailto:bcatterton@ces-consultingllc.com mailto:cmercado@mercadoeng.com mailto:ssokol@specializedengineering.com mailto:gholland@kleinfelder.com mailto:rpike@mkceng.com mailto:aj.zimmerman@aecom.com mailto:Jason.Backover@alphacorporation.com

Dave McLaren KCI - Dave McLaren, David.mclaren@kci.com

CFountain Meyer Consulting Engineers, Charles Fountain, cfountain@mcecorp.com

Seth Darlington Seth Darlington, PE Associate Vice President E: SDarlington@wallacemontgomery.com

Alyne Schwarts - Blackwater Environmental Group Alyne Schwarts, Blackwater Environmental Group, alyne@blackwaterenvironmentalgroup.com

Stephen Pollard Stephen Pollard, RMF Engineering, Inc.

Mike Taylor Mike Taylor Bala Consulting Engineers mtaylor@bala.com jbentel Joan Bentel - Schnabel Engineering | jbentel@schnabeldc.com jeff.amateau Jeffrey Amateau VIKA jeff.amateau@vikamd.com

Ms Tahmida Begum Tahmida Begum Dulles Geotechnical and material testing Services email: tahmida@dullesgeotechnical.com

Jennifer.Skarren Jennifer Skarren - KCI Technologies - Jennifer.Skarren@kci.com rbeard Richard Beard Century Engineering rbeard@kleinfelder.com

Mike Blanco Michael Blanco - KCI Technologies- Michael.blanco@kci.com

John Williamson RMF Engineering, Inc. - John Williamson, john.williamson@rmf.com mailto:David.mclaren@kci.com mailto:cfountain@mcecorp.com mailto:SDarlington@wallacemontgomery.com mailto:alyne@blackwaterenvironmentalgroup.com mailto:mtaylor@bala.com mailto:jbentel@schnabeldc.com mailto:jeff.amateau@vikamd.com mailto:tahmida@dullesgeotechnical.com mailto:Jennifer.Skarren@kci.com mailto:rbeard@kleinfelder.com mailto:Michael.blanco@kci.com mailto:john.williamson@rmf.com

Chris Clark Chris Clark - RIVUS Consulting LLC | cclark@rivus.us

STEVE’s Steve Snyder, ZEST, ssnyder@zestllc.com

Colisa Harris Colisa Harris, Delon Hampton and Associates, Business Development Coordinator, charris@delonhampton.com

Seng N-Sang (ZEST LLC) Seng Hkawn N-Sang snsang@zestllc.com

ZEST LLC

9111 Edmonston Rd, Suite 407A Greenbelt, MD 20770 Office: (240) 280-1570 https://zestllc.com/

Evan Smith - Nitsch Evan Smith, Nitsch Engineering esmith@nitscheng.com

Saifuddin’s Saifuddin Ahmed, CPJA, sahmed@cpja.com

Phil Han (GFT) Phil Han, GFT Infrastructure, Inc.

phan@gftinc.com cgriffith Charles Griffith, Low Impact Development Center

Anita Rappoport Anita Rappoport CV, Inc.

arappoport@cvinc.com

(301) 637-2510 ext 100

Melissa.Sacknoff Melissa Sacknoff - Marketing. Kimley-Horn Melissa.sacknoff@kimley-horn.com mailto:cclark@rivus.us mailto:ssnyder@zestllc.com mailto:charris@delonhampton.com mailto:snsang@zestllc.com mailto:esmith@nitscheng.com mailto:sahmed@cpja.com mailto:phan@gftinc.com mailto:arappoport@cvinc.com mailto:Melissa.sacknoff@kimley-horn.com cgriffith cgriffith@lidcenter.org mthomasson Matthew Thomasson; RK&K; mthomasson@rkk.com

Seth Darlington Seth Darlington, PE Wallace Montgomery and Associates SDarlington@wallacemontgomery.com

Zoom user Deb Boyd MK Consulting, dboyd@mkceng.com, marketing

Xiaodong ZEST LLC, Civil and water resources engineering, Xiaodong Zhang, xzhang@zestllc.com, 4435839218

Bob Smith Robert Smith RMF Engineering bob.smith@rmf.com aspecht April Specht; RK&K; aspecht@rkk.com

Ervin Rogers Ervin Rogers Jr - Delon Hampton - Civil, structural, transportation, PM/CM -erogers@delonhampton.com

Marcellus Antonio CV, Inc.

Marcellus Antonio CV, Inc marketing@cvinc.com 301-637-2510

Engineering Design Consulting and Services Contact: Elizabeth Cohen, CAP Office Administrator 1629 K Street, NW, Suite 3oo Washington, DC 20006 202-821-1833 (o) www.edcs-llc.com

MK Consulting Engineers. Marianne Crampton mcrampton@mkceng.com

WBE/MBE

Civil, Cost,Landscape Arch mailto:cgriffith@lidcenter.org mailto:mthomasson@rkk.com mailto:SDarlington@wallacemontgomery.com mailto:bob.smith@rmf.com mailto:aspecht@rkk.com mailto:erogers@delonhampton.com mailto:marketing@cvinc.com http://www.edcs-llc.com/ mailto:mcrampton@mkceng.com

Dana Clark- Clark | Azar & Associates (WBE)

James G. Gittens, PE Charles P. Johnson & Associates, Inc.

301-220-0600 www.cpja.com JGittens@cpja.com mailto:JGittens@cpja.com

Minutes from Pre-proposal conference on December 19, 2025

RFP No. 00027451 Civil and Structural Engineering Services Indefinite Delivery Contract (IDC)

Notes:

Welcome from Karen Elvidge and introductions of University of Maryland staff.

A Power Point Presentation (PPP) was presented and to be included with Amendment Number One (1).

It is anticipated that new Contracts will be awarded by June, 2026. The existing contracts do not expire until August, 2026

Anthony (Tony) Harmon – MBE Coordinator explained MBE goals and subgoals. MBE goals will be established on projects expected to exceed $100,000.00 with subgoals for over $200,000.00. This is also explained in PPP.

Q: Does this mean you won't evaluate the sub consultants at this moment for the technical proposal?

A: Please send this question to Procurement via email

Any additional questions must be sent to Karen and will be directed to Tony if they are related to MBE.

Karen also spoke about the MBE forms and that they would be included with Amendment Number One (1).

Christopher Ho from the Planning and Construction unit explained the SOW in more detail. All that this contract may possibly encompass.

Karen explained the Technical requirement – Section 3 should be looked at closely. Please include a cover sheet with the person that should be contacted in the event there are questions when we are evaluating the proposals. Also, the name and email address for the person in your firm that is responsible for handling MBE business.

The University will utilize a rotation basis once awarded. The highest ranked firm will be the first and move through the next in line. The University does reserve the right to move out of rotation. This is explained in the RFP document.

1. Q: Section III.E.1.6(a) states “Submit projects whose construction is substantially complete within the last 5 years” but the evaluation criteria emphasizes concept studies, condition assessments, analyses, and reports which do not have construction involved. Are non-construction projects (studies, assessments, etc.) acceptable as example projects even without a substantial completion date? A: Please send via email

2. Q: Can the principal and the PM be the same person? A: Please send via email

3. Q: Can the names of the incumbent firms be shared? A:

Rummel Klepper & Kahl

A. Morton Thomas and Associates

AECOM Technical Services

Whitman Requardt & Associates, LLP

TransSystems Corporation

4. Q: The MBE Forms Attachment D-1A was not included in the RFP. Will that be issued in an amendment? : This was acknowledged and will be included with the Amendment

5. Q: Can Key Staff be from sub consultants, or does it need to be from the Prime? A: Please send via email

6. Q: How many firms will be selected? A: One or more

7. Q: What is meant by the requirement that proposed key personnel shall be located in the office which is proposed to perform the work? A: Please send via email

8. Q: Does this mean you won't evaluate the sub consultants at this moment for the technical proposal? A:

9. Q: I understand that the State of Maryland is still working on sending out guidance for MBE firms to re-certify themselves given changes to federal regulations. If a firm was previously considered an MBE firm, will we be considered eligible as an MBE firm for the purposes of this RFP? A: The firm must be certified at time of submittal for this project

10. Q: In reference to Attachment M – Project Experience Matrix, would the University consider modifying the requirements to allow site development and park facility projects as acceptable examples of relevant experience in lieu of university campus projects and outdoor athletic facilities? Additionally, in place of direct experience with a university approval process, would the University consider experience with MDE, DNR/DGS, and other Maryland state or local agencies approval and permitting processes to be acceptable? A: Please send via email

11. Q: Can the MBE participation goal be satisfied by a prime MBE firm, or must it be met solely through MBE subcontractors? If subcontracting is required, what is the applicable sub-goal? A:

Please send via email

12. Q: Would the University consider allowing key personnel to work remotely? NOT located in the office proposed to perform the work? A: This is not up to the University. If a firm has remote authority and they are awarded the contract as long as the work can get done it is not an issue.

13. Q: How many contracts were awarded last round please? A: Five (5)

14. Q: When will responses to the questions be issued? A: It depends how many we receive. If we need to extend the due date then we will.

15. Q: If the MBE/WMBE firms do not need to identify now, do you maintain a list that awardees can access on a task order basis? A: No, we do not maintain a list

END OF PRE-PROPOSAL MINUTES