WESTPAC_Systems_Info_Briefing_Slides.pdf

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Attached to
Western Pacific (WESTPAC) Solicitation SP0600-14-R-0077 Federal contract opportunity
Solicitation number
SP0600-14-R-0077
Issued by
Defense Logistics Agency Energy

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From the source

WESTPAC Systems Info Briefing Slides-- These slides were presented on Day 2 and include an introduction to the systems (e.g. EBS WAWF MyInvoice DIBBS) that DLA Energy uses.

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Other files for this federal contract opportunity

Other files attached to Western Pacific (WESTPAC) Solicitation SP0600-14-R-0077, newest first.
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Min_Cost_Bid_Award_Sheets_(FINAL_FINAL).pdf PDF
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CONFORMED_WESTPAC_14-R-0077_Addendum_Package_A0004.docx DOCX document
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WP_14R0077_Preproposal_Conference_Minutes_final.pdf PDF
Amendment_0002_WESTPAC_14-R-0077_(20_MAY_2014).pdf PDF
CONFORMED_WESTPAC_14-R-0077_Addendum_Package_A0002.pdf PDF
Amd_0001_WESTPAC_14-R-0077_(FINAL).pdf PDF
CONFORMED_WESTPAC_14-R-0077_Addendum_Package_CO.docx DOCX document
CONFORMED_WESTPAC_SP0600-14-R-0077_Offeror_Submission_Package.docx DOCX document
Agenda_15-16_May_2014.pdf PDF
WESTPAC_SP0600-14-R-0077_Addendum_Package.pdf PDF
WESTPAC_SP0600-14-R-0077_Offeror_Submission_Package.docx DOCX document
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WESTPAC_SP0600-14-R-0077_Commercial_Package.pdf PDF
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1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Energy Western Pacific

SP0600-14-R-0077

Preproposal Conference

Systems Overview May 16, 2014

2 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• An orientation to the vendor requirements for using Enterprise Business System (EBS), System for Award Management (SAM), Wide

Area Workflow (WAWF), and DLA Internet Bid

Board System (DIBBS).

Purpose

3 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• EBS Overview

• External Changes and Functionality

– System for Award Management (SAM)

– DLA Internet Bid Board System (DIBBS)

– My Invoice

– Wide Area Workflow (WAWF)

• Assistance in Registering in each system

Topics

4 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Enterprise Business System is DLA’s enterprise approach aimed to utilize the necessary leading edge technology to allow DLA to focus on its core business: Supply Chain Management.

– EBS was established to manage functional boundaries, integrate project schedules, leverage existing solutions, and manage resource requirements and risk.

– EBS will also enable DLA to consistently deliver new capabilities while minimizing risk to our agency, our customers and our suppliers.

– EBS supports the agency’s business transformation. EBS integrates all of DLA’s enterprise systems used to support the warfighter, including operations and financial management.

Enterprise Business System (EBS) Overview – Energy Convergence

5 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Suppliers need to establish accounts/access within the following systems:

– System for Award Management (SAM): To be eligible for orders

– DLA Internet Bid Board System (DIBBS): To receive orders

– My Invoice: To check status of payments

– Wide Area Workflow (WAWF): To invoice

Supplier Requirements

6 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Suppliers will be required to register in the System for Award

Management (SAM). The registration process will provide each supplier with a Commercial and Government Entity (CAGE) code:

– The CAGE is used by DIBBS to send notices to a supplier about solicitations and awards; users can simplify searches for documents by using the CAGE code.

– A Supplier Record is required to award a contract to a supplier. This record is established in EBS using SAM.

– Foreign Vendors must also register in SAM.

– Suppliers must appoint a representative to administer the Supplier’s WAWF accounts.

– SAM registration will include banking information to be used to pay a supplier.

– https://www.SAM.gov/portal/public/SAM

Supplier Requirements https://www.sam.gov/portal/public/SAM

7 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• DLA Internet Bid Board System (DIBBS)

– Replaces PORTS

– Web-based application for viewing:

• Contracts

• Purchase Orders

• Delivery Orders

• Modifications

• Related Procurement Documents

– DIBBS also sends solicitation and award notices to the e-mail address associated with the supplier

– Link: https://www.dibbs.bsm.dla.mil/

DIBBS

https://www.dibbs.bsm.dla.mil/

8 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• MyInvoice:

– It is a web-based application

(https://myinvoice.csd.disa.mil/) for Suppliers and Government users to obtain status of Supplier invoices.

– It consolidates invoice information, paid and unpaid, as provided by numerous DFAS payment systems, into a central repository.

– Users may query and view data and download information for further analysis

– Viewable data is retained for only 4 months. Recommend generating a new spreadsheet for each month to capture all transactions.

MyInvoice https://myinvoice.csd.disa.mil/

9 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Supplier use of Wide Area Workflow (WAWF):

- In March of 2008, DoD issued a final rule that requires the use of WAWF as the only acceptable electronic submission for payment under Department of Defense contracts for Suppliers.

- WAWF is a secure, web-based system that automates the payment process by acting as a repository of documents for invoices and goods receipts as well as the conduit for Electronic Funds Transfer (EFT) information, necessary for making electronic payments possible.

- Suppliers will utilize WAWF to submit invoices, generate receiving reports for customers to review and capture quality data associated with a delivery.

- When invoicing in WAWF, the supplier must reference the line item on the purchase or delivery order (not the line item on the contract).

Wide Area Workflow

10 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Wide Area Workflow (WAWF): A DoD system that automates processing of payment documents in a “paperless” web-based environment

- Electronically captures and coordinates payment information

• Supplier submits request for payment via the Web, EDI, or FTP

• Government accepts/approves

• Benefits of WAWF

- Single Department of Defense Solution

- Elimination of Paper

- Global Accessibility

- Eliminates Lost or Misplaced Documents

- Provides Accuracy of Documents

- Provides Secure and Auditable Transactions

- Enables DoD to Take Maximum Benefit of Discounts

- Enables Timely & Accurate Payments

- Decreases Interest Penalties

Wide Area Workflow Overview and Benefits

11 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Supplier: Responsible for initiating a payment request in WAWF. After goods and/or services are delivered according to contract terms, the Supplier electronically creates and submits the Invoice and Receiving Report documents in WAWF.

- https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/Supplier/SupplierIndex.xhtml

• Inspector: Examines the goods and/or services if it is required by the contract. The

Inspector is responsible for electronically indicating inspection in WAWF on the Receiving Report and has the ability to add quantity received.

- https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/inspector/InspectorIndex.html

• Acceptor: Responsible for digitally signing the Receiving Report to signify acceptance or rejection of goods and/or services. Sometimes the Inspector and Acceptor are the same individual.

- https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/acceptor/AcceptorIndex.xhtml

• View Only: Allowed to read documents, but changes cannot be made in this role. Each role has a view-only option.

- https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/viewonly/government/GovViewOnly

Index.xhtml

WAWF Common Energy User Roles https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/Supplier/SupplierIndex.xhtml https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/inspector/InspectorIndex.html https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/acceptor/AcceptorIndex.xhtml https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/viewonly/government/GovViewOnlyIndex.xhtml https://wawftraining.eb.mil/xhtml/unauth/web/wbt/wawfra/viewonly/government/GovViewOnlyIndex.xhtml

12 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Suppliers will request the Supplier Role; Customers will request the Acceptor Role:

• Supplier Role

- Submit Invoices and Receiving Reports

- Check the status of documents in the History Folder

- Correct and resubmit rejected documents

- Receive e-mail notification of awaiting actions

• Acceptor Role

- Accept documents

- Place documents on hold

- Reject the document back to the Supplier

- View documents and check their status

- Correct and resubmit receiving reports that were previously rejected

WAWF Common Energy User Roles

13 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Questions / Answers

14 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Slide Number 1
Purpose
Topics
Enterprise Business System (EBS) Overview – Energy Convergence�
Supplier Requirements
Supplier Requirements
DIBBS
MyInvoice
Wide Area Workflow
Wide Area Workflow Overview and Benefits
WAWF Common Energy User Roles
WAWF Common Energy User Roles
Slide Number 13
Slide Number 14

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