Bulk_Fuels_WAWF_Demo_Briefing_Slides.pdf

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Wide Area Workflow (WAWF):

Receiving Report

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WAWF

Screenshot Demonstration: Vendor Log-In Notice/Warning: Read and then click Accept

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WAWF

Vendor Log-In: Type in your User ID and Password. Then click Login

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Screenshot Demonstration: Main Screen

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WAWF Inspection & Acceptance Screenshot Demonstration: Create Document

Create a Document: Select Vendor Tab then select “Create Document”

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Screenshot Demonstration: Create Document

1. Select CAGE Code/DUNS , 2. Select DoD Contract (FAR) , 3. Type in Contract Number , 4. Type in Delivery Order Number , 5. Click “Next”

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Type in Pay Official “SL4701”. Select CLIN/SLIN then click next.

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Screenshot Demonstration: Receiving Report Select Energy Receiving Report

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Screenshot Demonstration: Combo Report Inspection = Found under Section B on the DD1155 (If Origin Select Source) Destination = Found under Section B on the DD1155 (If Origin Select Source)

If mode of transportation is by Tanker/Barge select this box

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Screenshot Demonstration: Receiving Report

1. Enter the Issue By DoDAAC, 2. Enter the Admin DoDAAC, 3. Enter the Inspect By DoDAAC, 4. Enter the Ship To Code, 5. Enter the Accept By DoDAAC

Always refer to the order document to make sure the information you enter in WAWF matches the order. This is just a TEST example

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Screenshot Demonstration: Receiving Report

1. Type in the Shipment Number (DLAMMDD) , 2. Select the Shipment Date , 3. Select FOB as cited on the order (D = Destination, S = Source, 0 = Other), 4. If Final Shipment Select Y

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Screenshot Demonstration: Transportation For waterborne movements, a Transportation Method/Type must be selected (Scroll down to the bottom of header screen to see this)

Only if transporting by Tanker/Barge

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Screenshot Demonstration: Add Line Item After Header data is filled in under the Header Tab: Click on the Line Item tab, then click “Edit” under Actions

To add line item on combo report

840,000 3.22

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Screenshot Demonstration: CLIN Information *Make sure all fields match what is on your DD1155*

1. Clear Qty. Shipped and enter the correct Qty.

2. Unit Price ($). This is the price on the order (This is not the price Invoiced).

3. Enter the type of fuel in the Description Box

• Item No.: Enter the delivery order line item

• Stock Part No.: Enter the NSN

• Type: This is always going to be “FS – National Stock Number”

• Qty. Shipped: Enter the quantity delivered

• UofM: Must match the unit of measure on the delivery order. For gallons enter “U6”

- Entering “U6” will pre-populate the Unit of Measure field

• Unit Price ($): Enter the unit price

• Description: Enter in the product code.

Turbine Fuel

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Screenshot Demonstration: Statement of Quality Click on the Statement of Quality TAB

• Item No.: Enter the delivery order line item

• Stock Part No.: Enter the NSN

• Type: This is always going to be “FS – National Stock Number”

• Qty. Shipped: Enter the quantity delivered

• UofM: Must match the unit of measure on the delivery order. For gallons enter “U6”

- Entering “U6” will pre-populate the Unit of Measure field

• Unit Price ($): Enter the unit price

• Description: Enter in the product code.

Turbine Fuel

When finished with steps 1-3 click on Save CLIN/SLIN/ELIN

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Screenshot Demonstration: Statement of Quality Select the Commodity

• Item No.: Enter the delivery order line item

• Stock Part No.: Enter the NSN

• Type: This is always going to be “FS – National Stock Number”

• Qty. Shipped: Enter the quantity delivered

• UofM: Must match the unit of measure on the delivery order. For gallons enter “U6”

- Entering “U6” will pre-populate the Unit of Measure field

• Unit Price ($): Enter the unit price

• Description: Enter in the product code.

Turbine Fuel

When finished with steps 1-3 click on Save CLIN/SLIN/ELIN

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Screenshot Demonstration: Statement of Quality Click on Load Test and enter the quality data

• Item No.: Enter the delivery order line item

• Stock Part No.: Enter the NSN

• Type: This is always going to be “FS – National Stock Number”

• Qty. Shipped: Enter the quantity delivered

• UofM: Must match the unit of measure on the delivery order. For gallons enter “U6”

- Entering “U6” will pre-populate the Unit of Measure field

• Unit Price ($): Enter the unit price

• Description: Enter in the product code.

Turbine Fuel

When finished with steps 1-3 click on Save CLIN/SLIN/ELIN

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Screenshot Demonstration: Save CLIN After the quality data is entered click on Save CLIN/SLIN/ELIN

Turbine Fuel

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Screenshot Demonstration: Line Item Decision Point: Add Attachments and/or Comments

3.22 $161,000

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Screenshot Demonstration: Adding Documents When adding documents, select “Browse” Find your document(s), and click “Upload”

• Attachments could include substantiating documentation, e.g., Delivery tickets. This is an optional step

• By clicking on ‘browse’ the user can access their document files and select saved document they want to attach

• The name of the file to be attached cannot have spaces or special characters

• WAWF will allow attachment of any file as long as it’s under 5MB

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Screenshot Demonstration: Adding Comments To record comments, select the “Comments” TAB and enter comments

Comments are for the vendor. Vendors can enter anything they want here.

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Screenshot Demonstration: Submit Review the Header TAB to make sure the information is “correct” before clicking on “Submit”

Comments are for the vendor. Vendors can enter anything they want here.

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Screenshot Demonstration: Success Notice After the Receiving Report is submitted, you will receive a “success” notification and will be given the opportunity to send additional email notifications.

• Notifications are forwarded to the originator of the document as well as the next individual(s) to take action.

• E-mail addresses are established when the vendor first registers to use WAWF.

• It is the responsibility of the Vendor to forward the e-mails to the individuals that must take action.

SP060013D0467 0013 DLA1105 JHSO921

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Wide Area Workflow (WAWF):

Invoice

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WAWF

Notice/Warning: Read and then click Accept

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WAWF

Vendor Log-In: Type in your User ID and Password. Then click Login

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Screenshot Demonstration: Main Screen

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WAWF Inspection & Acceptance

Create a Document: Select Vendor Tab then select “Create Document”

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Screenshot Demonstration: Create Document

1. Select CAGE Code/DUNS , 2. Select DoD Contract (FAR) , 3. Type in Contract Number , 4. Type in Delivery Order Number , 5. Click “Next”

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Type in Pay Official “SL4701”. Select CLIN/SLIN then click next.

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Screenshot Demonstration: Energy Invoice Select Energy Invoice Select From: From Energy Receiving Report

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Screenshot Demonstration: Energy Invoice Under Energy Invoice, Select the Shipment Number that you want to invoice for.

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Screenshot Demonstration: Energy Invoice Create an Invoice Number.

161000.00

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Screenshot Demonstration: Energy Invoice After you enter your Invoice Number, click on the Line Item TAB.

Under Actions click Edit

3.22 161000.00

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Screenshot Demonstration: Energy Invoice The Unit Price ($) is the price that is on the order (DD1155). Clear the price and enter the correct price that you want to invoice for

**Price Includes FET**

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Screenshot Demonstration: Energy Invoice Correct Unit Price ($) has been entered Next Step: Click on the Reference Tax TAB

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Screenshot Demonstration: Energy Invoice Mandatory to answer if all taxes and fees reflected in the original Contract are applicable to this invoice, Responses Yes/No

Usually this will be Yes, unless there is a tax that is included in the price that has changed and a contract modification has not been issued to reflect the change.

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Screenshot Demonstration: Energy Invoice Click on the CLIN/SLIN TAB Click Save CLIN/SLIN

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Screenshot Demonstration: Energy Invoice Verify the data on the Header TAB is correct.

Click on Submit

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Screenshot Demonstration: Energy Invoice After the Energy Invoice is submitted, you will receive a “success” notification and will be given the opportunity to send additional emails notifications

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QUESTIONS?