QandAs_16R0508Tower-Questions(14OCT16).pdf

Solicitation # SAQMMA‐16‐R‐0508 Metallic Radar Tower in Gorgona, Colombia

Q&As

Drawing/Spec.

Reference Subject Description Responses

1 Drawing A‐003 Section J‐Attachments

According to drawing A‐003, Shelter shall be installed on tower slab on grade. Please confirm that slab on grade detail for equipment shown in drawing A‐002 applies for tower slab on grade. Also, please provide anchors details for RBS panels (rebars connecting slab on grade and RBS walls)

Contractor shall refer to drawing A‐002 for additional details concerning the installation of RBS walls. Construction performance drawings or shop drawings which provide more details shall be prepared by the contractor.

2 SOW Par 1.04.05 What do you mean by door bumps? Door thresholds? Yes, we are refering to Door thresholds.

3 SOW Room Roofing

Please provide structural details for generator room roofing supports.

Contractor shall refer to drawings A‐001 and A‐002 for details concerning the roofing installation. Construction performance drawings or shop drawings which provide more details shall be prepared by the contractor.

4 SOW Performance period

According to this solicitation, project duration shall be 120 days.

We consider 3 weeks for tower structure shop drawings. Also structural drawings shall be reviewed and all materials shall be submitted (time for government review is not stipulated in the contract). We consider 4 more weeks for fabrication, 3 weeks for transport (considering no problems during the transportation) and 4 weeks for assembly on site. There is no time for shelter installation, because tower has to be finished for the construction.

We consider that minimum 210 days are enough for project construction. Could you consider it?

As mentioned during the Pre‐Proposal Conference On Site, previous similar towers have been constructed under similar conditions and the performance period has been 120 calendar days. So this period is accurate.

5 SOW Par 2.01

SOW (2.01), power generating units are supplied by the Columbian Navy (GFE). Will they be installed and assembled by the Colombian Navy?

As shown on Paragraph 2.01 of the Statement Of Work (SOW), the contractor shall install and start‐up the generator supplied by the COLNAV. This item does not include transportation of the generator since the COLNAV will provide transportation of this equipment to the project site. The ATS supply and installation are not included. The contractor shall consider both, the installation to the main panel board for testing purposes as well as the main installation to the ATS to be done by the end user (install) in the near future.

Questions and Answers

6 SOW Item 6

It indicates 4 power generating units, 2 units for the Coast Guard station and 2 adjacent to the radar tower. The plans show only 2 units, please clarify.

Refer to answer to Q5. The overall project involves two (2) generators; however, the contractor shall only install and start‐ up the generator supplied by COLNAV which it's dedicated to the tower.

7 SOW Generator Should the Contractor provide for the installation of the power units? Refer to answer to Q5 and Q6.

8 SOW Electrical

Should the Contractor provide for the supply and installation of electrical power transfer to the Coast Guard Station?

Refer to answer to Q5 and Q6.

9 SOW General

Can the water supply for the work on the Island be obtained directly from the park water supply? If not, and we need to bring in water from the outside – please indicate who we should contact to establish water availability and cost.

This will be answered in the second set of Q&As, see Amend 002.

10 SOW Housing

With regard to the foundation and / or bases for the SHELTER, please confirm if there is a design for them, or design is by the Contractor.

Contractor shall refer to drawings A‐001 and A‐002 for details concerning the installation of the shelter. Construction performance drawings or shop drawings which provide more details shall be prepared by the contractor.

11 SOW Fuel tanks

With regard to the foundation and / or bases to support fuel tanks, please confirm if there is a design for them, or design is by the Contractor.

Contractor shall refer to drawings A‐001 and A‐002 for detail on support of the fuel tanks. Construction performance drawings or shop drawings which provide more details shall be prepared by the contractor.

12 SOW Power generation

With regard to the foundation and / or bases for the power generation units please confirm if there is a design for them, or design is by the Contractor.

Contractor shall refer to drawings A‐001 and A‐002 for detail on foundation of the power generation units. Construction performance drawings or shop drawings which provide more details shall be prepared by the contractor.

13 Park Regulations General

In connection with the conditioning of the access road to the hill, please confirm under what conditions should be left at the end of the work.

Refer to the Impact Survey attached to the solicitation package

14 Park Regulations General

Since it is an island with a presence of poisonous snakes, please confirm to us that appropriate medical first aid for snake bites ( including Serum ) are provided by the Park or the Contractor needs to provide the above kits and medical training for Contractor deployed staff.

See the emergency procedure that can be found in the Contingency Plan (Chapter 9 of the Environmental Impact study). The Contractor shall provide appropriate medical first aid kit for snake bites.

15 Invoicing

Invoicing – it is indicated that invoices are to be submitted to the US Embassy in Columbia. Some of the tables and backup schedules required for proposal submittal indicate entries in Columbian currency. If the Contractor intends to submit in USD ‐ Please clarify.

The currencty to be used during the invoicing process shall be the same agreed upon contract award. Offerors are required to submit their pricing proposal in dollars; in addition, if the offeror wishes to be awarded in Colombian Pesos, they also need to include their proposal in both currencies, US Dollars and Colombian Pesos. Concerning the forms, these tables are templates, they can be changed as agreed by the CO.

16 Insurance Policies H‐3 Insurance

With regard to the insurance policies specified in Annex J14 ‐ INSURANCE POLICIES, can policies be issued by Colombian insurers covering both local and non‐Columbian personnel?.

Please clarify.

This questions shall be redirect to your insurance company.

17 Construction Licenses General

Please clarify if all the necessary licenses for the construction of the tower are provided by the customer. (Environmental, construction, aeronautical).

The lincenses are the responsibility of the end user/USG, not the Contractor. For the construction of the radar tower in Gorgona, PNN has the environmental license granted by the National Environmental Licensing Authority (ANLA ‐ Colombia) through Resolution 1730 of December 31, 2015; It has technical concept for the installation of self‐supporting towers dated 09/03/2013 issued by the Director of the Airport Development of Civil Aviation as well as Construction License No. 001 of March 9, 2016 issued by the Secretary of Planning and public works of the Guapi municipality, Cauca Department.

18 SOW Soil survey Can we receive a copy of the Soil Survey and Analysis. Refer to Amend 001 of the solicitation.

19 Park Regulations General

Please clarify our options for excavation material. Is there availability of a park permit in the scope of the project? Is the permit provided by INL – or – do we need a POC at the Park service. If so – please provide POC details.

According to the Environmental Management Plan, all the material required for the development of the work must be taken to the Island. Extraction of stone materials from PNN Gorgona Island is prohibited (See PMAC‐AB‐12 Tab ‐ Management building materials).

20 SOW Equipment

Power generation units are supplied by the customer, does this includes transportation all the way to the hill?

The Contractor is not responsible for transportation of the generator to the project site. COLNAV will transport the generator to the project site.

21 Park Regulations Working hours

Please confirm the work Schedule and hours ( including weekends ) at the summit for Contractor personnel.

Environmental License Agreement requirements mention that inside the area of the park is not allowed to perform any construction activity during the nights. (PMAC‐AB‐04 ‐ Management of emission sources and noise). Also, the working schedules for the construction work shall be from 6:00 AM to 6:00 PM.

22 Park Regulations Work performance perimeter

Making the stripping area at the tower site work will require clearing of vegetation and some trees in connection with this activity. Who grants permission and are there Park costs involved?

These items are included as part of the survey Impact Plan which is included in Amend 002. The Contractor shall follow the parameters and recommendations stated in this plan and its attached data sheets for project execution.

23 Park Regulations General Can we stage a materials depot on the island?

The storage of construction materials shall only be done at the area previously designated: The tower site.

24 SOW Shelter Is there a specific Brand for the SHELTER?

The shelter shall be built in RBS system. No specific Brand requested.

25 SOW Proposal due date

We are requesting an extension of the bid due date for submission of the proposal.

This solicitation's proposal due date has been extended from Oct 17 to Oct 31, 2016 at 10:00AM ET.

Since we have to wait for responses for the above questions, we are requesting additional time for additional questions and clarifications.

A second set of Q&As is allowed, offerors need to submit additonal questions no later than Oct 19, 2016 at 10:00am ET, see Amend 002 for additional information.

27 Park Regulations General

Which is the value of lodging and food for the workers required for this job?

Lodging and Meals will be available at the Poblado premises.

The approximate daily value per person for Lodging and Meals is between COP $50,000 and COP $150,000.

28 Park Regulations Working hours Is there time restrictions for this work? is possible to work during night hours?

Refer to Answer to Q21.

29 SOW Electrical

Is it possible to clarify the scope of the work regarding the fuel lines an electrical installations on the tower?

The Contractor shall refer to drawing M‐001 for more details regarding the fuel line that shall feed the electrical Generators which are the main and backup power sources for the tower electrical system.

30 Park Regulations Housing

Is it possible to setup a temporary campsite at the tower location?

Setting up a Temporary camp at the Tower project area for lodging purposes and this is not possible as confirmed by PNN. In the second set of Q&As we would confirm is sanitary facilities can be set up on the tower project area.

31 Park Regulations Food and Miscellaneous Is it possible to organize our own food supply for the personal working on the tower?

No, all meals shall be done at the Poblado premises. Refer to Answer to Q27.

32 Park Regulations General

During the site visit we checked that the access to the tower’s construction point is only pedestrian, and it is required to perform some affections to this in order to have enough space to transport bigger materials. This procedure will require permits and/or licenses which must be performed by the contractor? Or the Embassy or COLNAV will do this? In addition is there a specification to perform this kind of affections in this area?

So far, COLNAV has confirmed that some materials and minor equipment pieces can be transported using the exiting pathway to the top of the Trinidad Hill; however, the contractor shall comply with the requirements set on the Environmental Impact Survey (PMA) and SOW. More information will be provided in our second set of Q&As concerning the transportation of items to the Trinidad Hill.

33 SOW Electrical

For electrical generators filling, is required a system of electric‐ valves with sensors?

Contractor shall refer to the drawing M‐001, valves are manually actuated. Tanks shall be doubled walled. Also see the SOW which includes building secondary spill containment as well as fencing for the fuel system tanks and piping area.

34 Drawing ELE07 Drawing ELE07. Unifiliar scheme doesn’t concur with circuits of lighting and outlets.

Lighting Circuit is #3, Receptacles circuit is #11 and #18.

35 Drawing ELE07

Drawing ELE07. There are some circuits which doesn’t appear in the project’s drawings. For example circuits 11, 14, 15, 17 and 19.

Circuit #11 is for receptacles. Circuit #14 is for Radar Distribution unit phase feed, Circuits #15, #17, and #19 is for Radar Distribution unit. Runs for this circuit and feeders are shown in Drawing E‐007.

36 Drawing ELE07

Drawing ELE07. Circuits 4 and 12 refers to two (2) UPS of 700W?

Or there are some special circuits for the rack?

Contractor shall note that both UPS units are not part of the scope of work and shall be provided by the end user.

37 SOW Electrical A soundproof cabinet must be supplied for the generator?

Generators are not part of the scope of work and shall be provided by the end user.

38 Schedule B‐M Section M

Discussion. In the RFP instructions regarding Format and Copies, page 80, it states “Proposal can be submitted electronically to the attention of the CO Jocabed Domingue at dominguej@state.gov Electronic copies shall be one PDF file for technical and one PDF file for pricing or electronic copies via two (2) compact discs. ONLY the compact discs shall contain the electronic copy of both Volume I and Volume II.”

In a later section regarding Format and Copies, page 82, it states “Provide two electronic copies via compact disk and one original plus one copy in printed form. Index the electronic copy identical to the printed version. DOS may review either the electronic or the printed submittal; therefore both formats shall be complete and identical to each other.”

Question. Is electronic submission of proposals via e‐mail permitted?

Proposals need to be submitted electronically to the attention of the CO Jocabed Domingue at dominguej@state.gov and IP_Contracting_Team@state.gov. Electronic copies shall be one PDF file in two volumes; volume I‐ Business/Price/Contrator Information and volume II‐ Technical/Management Information. Proposals can also be sent electronically in two (2) compact discs sent by certified mail. Only the compact discs shall contain the electronic copy of both Volume I and Volume II. Finally, if for whatever reason any offeror cannot submit proposals electronically, both volumes will be accepted in a printed version sent to the specified address by certified mail. All proposals need to be submitted at the date and time specified in Amend 002.

39 Park Regulations Lodging and meals

Given the controlled access of Gorgona Isla, will the Government clarify the process for requesting lodging and access from the National Natural Park?

Yes. To access the Park each person will need an approved photo or official identification. Lodging request procedures are TBD.

40 Park Regulations Storage facilities

Given the building restrictions in place to protect Gorgona Isla, will the Government clarify what type of storage and warehouse facilities are available or permitted on site?

Refer to Answer to Q23.

41 Park Regulations Storage facilities

Question 1.After transporting construction materials, tools, etc. to the island, where on the island can we consolidate/store materials before transporting to the hill?

Question 2. Will the Government provide detailed maps of trails and sites on the island where Offerors can consolidate/store materials and equipment?

1. Refer to Answer to Q23.

2. The Geographical information was included in the Impact survey Plan that is part of Amend 002 in Annex D. Cartografia Tematica and Annex M. Geo Database.

42 Park Regulations SOW:Access roads to the site

Will the Government clarify what maintenance tasks need to be performed by the Offeror in order to clear the existing road to Trinidad Hill?

Refer to answer to Q32.

43 Park Regulations Geographic information Will the Government provide geographic information for the job site (Trinidad Hill)?

Geographic information was provided in Annex D. Cartografía temática and Annex M. Geodatabase of the Environmental Impact Survey for the project, which is attached in Amend 002.

44 SOW Soil survey Will the Government provide the soil studies from the job site (Trinidad Hill)?

Refer to Amend 001.

45 Drawings Structural J‐2‐3

Discussion. Additional calculations regarding the structural design of the tower in order to verify the stresses to which the tower is subjected.

Question 1. What is the procedure for acquiring this information?

Question 2. Will the Government clarify the loads that the tower will support and the height of the radar antennas?

This is a Construction contract only, not a Design/Build Contract. The Contractor shall submit their proposal following the structural designs attached to the solictation.

46 SOW Location and Layout

Given the limitations of space on Trinidad Hill, will the Government clarify whether the station (Tower, shed, solar panels, and radios) will be dismantled or replaced by the contractor performing the work on the tower or by a different contractor?

The dismantling of the existing equipment and solar panels on the Cerro Trinidad area is not part of the Scope of the actual solicitation.

47 Park Regulations General‐Access Road

Can the materials be transported along the path to Trinidad Hill or is it prohibited to use of this route for the transportation of building materials and equipment?

Refer to answer to Q32.

48 Park Regulations Housing

Discussion. Given the restrictions on temporary accommodations on Gorgona Isla (i.e. setting up a camp site), Offerors must arrange for site personnel to stay in on‐site lodging accommodations.

Question. What is the cost of accommodations and meals for staff personnel at the job site?

Refer to answer to Q27.

49 Park Regulations Working hours

Question. 1. Given that the work schedule is reduced by restrictions forbidding contractors to stay overnight at the work site, will the Government allow the contractor team to work weekends?

Question 2. If so, what dates and hours will the contractor team be permitted to work on weekends?

1. Yes, work on weekends is permitted.

2. Refer to Answer to Q21.

50 Park Regulations General Will the Government provide a list of snake species found on the island and respective snakebite serums?

Refer to the Impact Survey attached to the solicitation package

51 Schedule B‐M Section M‐Evaluation

Will the Government provide a template for past performance questionnaires, or specify what information is to be requested from Contracting Officers?

Refer to attachment J‐1‐2 Past Performance Questionnaire attached to the solicitation package.

52 SOW Fuel tanks How does the government plan to deliver fule to the generator fuel tanks? Is the contractor required to provide the first fuiling?

The Provision of fuel to the fuel tanks for the Electrical Generators is part of the COLNAV operation procedures which is described in the Environmental impact survey attached to the solicitation package. However the Contractor shall provide the first fuelling to the tanks for the commisioning and start up of the tower system as required and following the Enviornmental considerations specified in the Environmental impact survey (PMA).

53 SOW Electrical Will the site be powered by commercial AC power, generators only or both?

The electrical source for the tower system shall only be the generators IAW what is specified on the SOW for the actual solicitation.

54 SOW Geographic information SOW Section 1.01.07 references an existing geotechnical study, can this study be made available to the bidders?

Refer to Amend 001

55 SOW Soil survey Was a soil sample collected from the radar tower site in Gorgona for the geotechnical study? If not, how was the study conducted?

Refer to Amend 001

56 Park Regulations General

Please confirm that the access route to the site is intended for foot traffic only, and only improvements that need to be made are for more safe foot passage?

Not only for safe foot passage. Refer to answer to Q32.

57 SOW General What's the anticipated period of performance for this contract?

The Period of Performance required for this contract is 120 Calendar Days.

58 Park Regulations General Will the contractor be permitted to move heavy excavation equipment to the radar tower site?

Yes. Refer to answer to Q32.

59 Park Regulations General Will an area near the port be provided to be used as a laydown yard and equipment staging area?

The area that shall be used as a laydown yard and equipment staging area is the surrounding area near where the construction of the CG station would take place.

60 Section J‐Attachments J‐2‐6 Environmental Licenses

In reference to the document J‐2‐6 Environmental License Gorgona‐ section 2.2 Consideraciones sobre la descripción del proyecto 2.2.2 Características del proyecto/Senderos, page 14 as regards to UAESPNN concept that use of materials to be considered for access road improvement and trail adaptations should be approved by them; with the purpose to make a proper financial proposal we would ask to receive a list of materials that could meet this specific requirement and if possible the technical characteristics of them

The Contractor shall use materials that does not cause a negative impact to the environment along the road area. This material shall be easy to remove and to maintain. Also, they shall be in line with current trail conditions and that allow only pedestrian walkthrough, IAW what is specified in the Environmental Impact Survey and the SOW.

61 Section J‐Attachments J‐2‐6 Environmental Licenses

In reference to the document J‐2‐6 Environmental License Gorgona, section 2.2 Consideraciones sobre la descripción del proyecto, 2.2.2 Características del proyecto/Plantas de generación y energía eléctrica y paneles solares pag 15; are there any enviromental or technical implications that this document differs from the generator capability (20KVA/22KVA VS 15KVA) requested on the SOW?

Generator is not part of the scope of work and shall be provided by the end user.

62 Section J‐Attachments J‐2‐6 Environmental Licenses

In reference to the document J‐2‐6 Environmental License Gorgona, section 2.2 Consideraciones sobre la descripción del proyecto, 2.2.2 Características del proyecto/Plantas de generación y energía eléctrica y paneles solares pag 15 where it mentions the installation of solar panels in an area of 99 m2, Will this area affect in any form the available terrain for tower, tanks, and generator installation? As we notice that equipment has not been included in the architectural diagrams, also during site visit performed last week it was a challenge to verify total area available for the project so it would be beneficial to define a specific location for solar panel installations.

Solar Panels are not included within the scope of this project.

63 SOW Electrical Generator

We would kindly ask to receive the technical characteristics for the electric generator that will be installed by the COLNAV

The technical information for the Electrical Generators shall be included in our second set of Q&As.

64 SOW Site condition

During site visit, it was found the existence of a solar panel (out service) and a mast which holds a UHF antenna, we would like to confirm it there is any subcontractor removal responsibility for any of those items and whether they will be removed before the beginning of construction activities

Refer to answer to Q46.

65 SOW Licenses/Permitt ‐Site

The Environmental License Document mention some pending actions under Ministry of defense/COLNAV responsibility, what is the subcontractor responsibility if any of this pending actions don’t get solved before starting of the project activities? Will there be any kind of amendment for the Environmental License document with final answers from Minister of Defense?

Licenses and permits are the responsibility of the Government. The Ministry of Defense ‐ COLNAV ‐ Coast Guard Command already submitted to the National Authority of Environmental Licenses (ANLA‐Colombia) and to the Special Administrative Unit of National Natural Parks (UAESPNN) the responses to the pending requirements in the Environmental license.

66 Park Regulations Penalties and costs

The environmental licenses document does not include quantitative or additional cost in which would incur the contractor in case of damage for environmental conditions at the site, Is there any table, document or reference for this quantitative or additional cost requirement?

These are part of the environmental activities that the contractor shall review based on Environmental Impact Survey (PMA).

67 SOW Soil survey We would kindly ask to receive the results of the soil study performed at Hilltop Trinidad site

Refer to Amend 001

68 SOW Site and permits

Related to tower installation, will it be required to submit special documentation to obtain permissions from UAEDAC (Unidad Administrativa Especial de Aeronautica Civil)? If the answer is affirmative, Is the contractor responsible for documentation submittal?

Licenses and permits are the responsibility of the end user/USG. The project already has a technical concept for the installation of self‐supporting towers dated 03/09/2013 issued by the Director de Desarrollo Aeroportuario de la Aeronáutica Civil.

69 Schedule B‐M Section B: Pricing

As it was mentioned during site visit conference, Is it possible to know the specific details related to VAT (Taxes, IVA, etc) payment and billing procedures?

See A001, Schedule B‐M Section B and Section G.10 has been modified.