SA-03 - 2026 CFTOD Storm Preparation Procedures for Contractors Revised 2026.04.pdf
PDF 390 KB Posted
- Attached to
- 2027 Milling and Resurfacing Project
- Solicitation number
- 146156
- Issued by
- Polk County, Florida
About this file
This is a storm preparation procedures document issued by the Central Florida Tourism Oversight District (CFTOD) Construction Management Division of Public Works, effective May 2026. The procedure applies to all construction and roadway contractors performing active work on CFTOD properties and public rights-of-way, establishing mandatory protocols for securing construction sites in advance of hurricane or severe storm events. The procedures are organized into three alert levels—Tropical Storm Warning, Hurricane Watch, and Hurricane Warning—each with specific required actions and completion timeframes ranging from 24 hours for tropical storm warnings to 12 hours for hurricane warnings. Contractors must monitor public storm advisories and immediately implement safeguarding measures upon alert issuance, regardless of time of day, weekends, or holidays, including removal of construction debris, backfilling of open trenches, clearing of drainage and sewage systems, suspension of construction operations during hurricane watch status, removal of equipment and materials from public rights-of-way during hurricane warning status, and securing all temporary traffic control measures.
The procedure explicitly prohibits steel plating as a temporary surface solution for open trenches and requires contractors to provide designated emergency response personnel contact information to CFTOD for post-storm coordination. Contractors are advised to document pre-storm conditions with dated video or photographic evidence and must not resume work or re-enter public rights-of-way without prior written authorization from the Public Works Department. The Construction Management Division will assess post-storm damage and communicate required corrective actions to project stakeholders on a case-by-case basis. No pricing, set-asides, incumbent information, or funding details are addressed in this procedural document, as it serves solely as an operational guideline for contractor compliance during severe weather events.
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Text version
OversightDistrict.org 1
CONSTRUCTION MANAGEMENT
REQUIRED STORM PREPARATION PROCEDURES
FOR PUBLIC RIGHT-OF-WAY AND PUBLIC PROPERTY
PROCEDURE NUMBER: XXXX Version: May 2026
CATEGORY: 04 – Construction Pages: 6
DEVELOPED BY: Construction Management Division of Public Works
Effective: May 2026
Exemptions: No Exemptions Minimum Procedure Review Period: Annually
Revision Revision Date Description Effective Date
1 June 2017 Original Revision June 2017 2 May 2026 Revision May 2026
Purpose The purpose of the procedure is to outline the steps that need to be taken in order to secure construction and roadway sites in advance of an expected hurricane or other severe storm event.
Contractors I Permit holders are encouraged to take proactive measures in securing their work site and the public rights-of-way to ensure public safety and the protection of completed work in the event of tropical cyclone activity. Contractors I Permit holders should monitor public storm advisories and individual storm progress.
Scope This procedure applies to all construction and roadway contractors performing active work under contract with the Central Florida Tourism Oversight District (CFTOD) on any of the CFTOD properties and roadways and is administered by the Construction Management & Planning and Engineering Divisions of the Public Works Department.
Definitions Not applicable.
OversightDistrict.org 2
TROPICAL STORM WARNING ISSUED
Upon the issuance of a Tropical Storm Warning for CFTOD property, all contractors I permit holders performing work on public property or in the public right-of-way shall immediately safeguard the work and property within and adjacent to the project work area as follows:
• Remove obstructions from the public storm drainage system and make all necessary repairs to allow for the collection and discharge of storm water runoff.
• Remove obstructions from the public sanitary gravity and force main sewage system and complete all necessary repairs to allow for collection and conveyance of sanitary sewage.
• Remove all construction debris and backfill all open trenches to provide a temporary surface suitable for vehicular and pedestrian traffic. Steel plating will not be permitted.
Tropical storm warning preparation tasks should be completed within 24 hours of issued warning.
PROCEDURES
OversightDistrict.org 3
HURRICANE WATCH ISSUED
Upon the issuance of a Hurricane Watch for CFTOD property, all contractors I permit holders performing work on public property or in the public right-of-way shall immediately safeguard the work and property within and adjacent to the project work area as follows:
• All right-of-way construction operations shall be suspended immediately. Construction activity on CFTOD projects or within the public rights-of-way, not directly related to the safeguarding of public property or public rights-of-way, will not be permitted.
• All right-of-way construction permits will be suspended immediately.
• Delivery of material or equipment to CFTOD projects or projects within the public rights-of-way will be suspended immediately.
• Remove all obstructions from the public storm drainage system and make all necessary repairs to allow for the collection and discharge of storm water runoff.
• Remove obstructions from the public sanitary gravity and force main sewage system and complete all necessary repairs to allow for collection and conveyance of sanitary sewage.
• Backfill open trenches and provide a temporary surface suitable for vehicular and pedestrian traffic. Steel plating will not be permitted.
• Schedule roll-off trash collection and remove roll-off container(s) from the public right-of-way.
• CFTOD personnel will evaluate site conditions and may identify construction equipment that contractors and permit holders must remove from the site upon issuance of a hurricane warning.
Hurricane watch preparation tasks should be completed within 24 hours of issued watch.
OversightDistrict.org 4
HURRICANE WARNING ISSUED
Upon the issuance of a Hurricane Warning for the CFTOD, all contractors I permit holders performing work on public property or in the public right-of-way shall immediately safeguard the work and property within and adjacent to the project work area as follows:
• Remove all equipment and material from the public right-of-way. Equipment and material that cannot be removed must be condensed into a single area out of the public roadway.
Equipment that cannot be removed out of the public right of way shall be supplemented with appropriate safety markings, to the satisfaction of District personnel, to increase visibility in heavy rain or flooding situations.
• In accordance with traffic modification standards, remove all MOT and restore normal vehicular traffic operation. In cases where MOT may not be safely removed, the District Construction Project Manager/Traffic Engineer must be notified immediately. Barricades and signage must be secured with direct burial or sand bagging. If deemed necessary by CFTOD personnel, the placement of concrete barriers may be required. The District Construction Project Manager/Traffic Engineer may impose additional site securing requirements, as deemed necessary.
• Remove all construction debris, unused barricades, construction materials, permit boards, portable toilets, and similar material. Material may be stored in a secured building on site.
• Crane booms shall be lowered in a safe position.
• Contractors may be advised to take additional measures, at the discretion of CFTOD personnel, which are deemed necessary to secure the public right-of-way and ensure public safety.
• Contractor I Permit holders are advised to record pre-storm video I photos with date/time subtitles.
• Contractors shall provide CFTOD with the names and contact information of designated emergency response personnel who will be available to respond following the official “all clear” issued by the CFTOD Emergency Management Team.
Hurricane warning preparation tasks must be completed within 12 hours of issued warning or 12 hours prior to projected landfall, whichever is first.
OversightDistrict.org 5
Contractors I permit holders shall immediately commence storm preparation procedures upon the issuance of a hurricane watch I warning, regardless of time or day.
Regular work hours, time of day, weekends, or holidays will not be considered as providing any exemption from compliance with required completion time.
All preparations in accordance with these procedures shall be completed within the prescribed timeframe.
OversightDistrict.org 6
POST-STORM EVENT PROCEDURES
• Contractors and Permit Holders shall not resume work or enter the public rights-of-way without prior authorization from the Public Works Department. Authorization to resume operations will be determined on a case-by-case basis, based on the condition of the work and the surrounding area.
• Construction Management will assess and promptly communicate post-storm damage and required corrective actions to project stakeholders.
• The Contractor’s emergency response personnel shall promptly assess all assigned worksites and take appropriate actions to identify, address, and mitigate any damage or safety hazards, including verification of utility operations. Coordinate all necessary remediation efforts with the Construction Management Department.
DO NOT COMMENCE SUSPENDED CONSTRUCTION ACTIVITIES
PRIOR TO RECEIVING AUTHORIZATION OR DIRECTION FROM
THE CENTRAL FLORIDA TOURISM OVERSIGHT DISTRICT.
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