Exhibit A - Scope of Services.pdf

Exhibit A - Scope of Services

ITB No.: C007139

Project: 2027 Milling and Resurfacing Project

SECTION 1. SCOPE OF SERVICES

1.1 The Central Florida Tourism Oversight District (herein after “District”, “Owner” and “CFTOD”) is a Special

Taxing District that serves as a local government entity. The District is responsible for its public infrastructure including, but not limited to roads, bridges, and water control system.

The scope of work for the 2027 Milling & Resurfacing Project includes but is not limited to: Maintenance of Traffic/Temporary Traffic Control/Lane Closures; Erosion & Sedimentation Control; Existing Paver and

Concrete Header Curb Demolition; Milling & Resurfacing; Signage & Pavement Markings and Patterned

Pavement Installation

1.2 Project Description:

A. Milling & Resurfacing of the following locations:

• Bonnet Creek Parkway and adjoining roadways from Buena Vista Drive to Vista Blvd including

Backstage Lane and Overpass Road.

• Hotel Plaza Blvd. from E. Buena Vista Drive to SR 535.

B. Milling & Resurfacing includes milling depths ranging from 1.5” to 5” and shall utilize the following asphalt courses: SP Structural (Traffic E) (PG 82-22) depths ranging from 1.5” to 3.5” and Friction Course

FC-12.5 (Traffic E) (PG 82-22) depth 1.5”.

C. Scope of work at Hotel Plaza Blvd. also includes the removal of existing crosswalks, including concrete header curbs and pavers, and replacement with installation of final colored asphalt patterned pavement.

Coordination with resort entrances is required to maintain at least one accessible entrance/exit at each resort throughout construction, with appropriate restrictions and traffic control measures implemented as needed.

1.3 Dates

Milestone Start Date Completion Date

Notice to Proceed November 23, 2026

Hotel Plaza Blvd. M&R and

Crosswalk Work January 3, 2027 March 15, 2027

Substantial Completion 230 Days from Notice to Proceed

Total Project Duration – Final

Completion 260 Days from Notice to Proceed

Final Completion Estimated Date August 10, 2027

ITB # C007139 Page 2 of 6

SECTION 2. BIDDER QUALIFICATION REQUIREMENTS

2.1 The Contractor shall have at least eight (8) years of roadway construction experience. The experience shall be for work / contracts issued by a local or state government agency. In addition, the Contractor shall have at least three (3) similar projects within the last five (5) years as identified in Exhibit C – Similar

Project Criteria.

2.2 The Contractor shall identify a primary contact / project manager with a minimum of eight (8) years of relevant experience with whom the District will coordinate. As indicated in Section 01010 – Summary of

Work of the ITB, Contractor shall provide a staffing plan to the District.

2.3 The bidding Prime Contractor and/or their Subcontractors shall be FDOT Pre-Qualified in the following work classes:

A. Flexible Paving, Hot Plant-Mixed Bituminous Courses, and Pavement Markings. Milling is a preferred but not mandatory work class as well.

B. No substitutions or alternative approvals shall be accepted in lieu of these qualifications.

2.4 The Contractor shall have a full-time employee on staff that has an Advanced Temporary Traffic Control

(TTC/MOT) certification. All TTC/MOT placed upon District property shall be installed and removed under the certified individual’s supervision. Likewise, any flagging operation shall only be performed by individuals that have at minimum FDOT’s TTC Basic Flagger Certification. Contractor shall also have a

Certified FDEP Erosion Control Inspector (Tier 1 Minimum Required). This can be the same employee or different employees. Copies of the certifications shall be provided to the District.

2.5 Subcontractor List: Contractors are required to disclose a complete list of sub-contractors using the

EXHIBIT D- Subcontractor List form with their bid submittal. The District will reject any bid submittal that does not include a Subcontractor List, or if the list is found incomplete. If the Contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add sub-contractors without approval by the District.

A. Contractor shall not subcontract any part of Work with any subcontractor not listed on the

Subcontractor List without prior written approval of the District. The District may revoke approval of any Subcontractor when such Subcontractor evidences an unwillingness or inability to perform the Work in strict accordance with the Contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the Work to bind subcontractors to the terms of the Contractor’s Contract, insofar as applicable to the Work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the Contractor under provisions of this solicitation.

B. District’s approval of a Subcontractor shall not relieve the Contractor of any of their responsibilities, duties, and liabilities. The Contractor shall be solely responsible to the District for the acts, defaults, or omissions of their Subcontractor and of such Subcontractor’s Officers, Agents, and Employees each of whom shall for all purposes be deemed to be the agent or employee of the Contractor.

C. It is the responsibility of the Contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the Contractor.

D. In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online

ITB # C007139 Page 3 of 6 permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://ca.rcid.org/citizenaccess. Additional information on how to register with ACA can be found in the ACA User’s Guide, available on the Building Department website page:

https://www.oversightdistrict.org/doing-business/building-department/.

2.6

SECTION 3. AWARD

3.1 The District reserves the right to accept or reject any or all bids.

3.2 The District is awarding one contract.

3.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request a clarification or other information to evaluate any or all bids.

3.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

3.5 The basis of award will be the lowest responsive and responsible bidder of the combined pricing for Base

Bid listed in PlanetBids. However, the District may choose to award in its best interest.

3.6 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the

Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration.

Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

SECTION 4. QUALITY CONTROL AND WARRANTY

4.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

4.2 The District will have the right at any stage of the operation to reject any or all work and material that in the District’s opinion does not meet the requirements of the scope.

4.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the Project, and installed in a good and workmanlike manner in accordance with the Solicitation Documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than ONE (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of: ONE (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer.

If warranty period offered is greater than one (1) year, Contractor is to submit the Warranty Offered Form attached to this solicitation.

SECTION 5. DAMAGE

5.1 Any damages caused by the Contractor shall be repaired by the Contractor within twenty-four (24) hours, https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fca.rcid.org%2Fcitizenaccess&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965820559%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uKbPupzEiMnzuykNohtc2TfBPVK1NeTHikil%2BFuo08c%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.oversightdistrict.org%2Fdoing-business%2Fbuilding-department%2F&data=05%7C02%7Cbids%40oversightdistrict.org%7C59dde967490842b38d5e08ddd10bd6a7%7Cea36a1a64b7f42728d0c5c7d11a52876%7C0%7C0%7C638896570965831157%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1IUGwRbRjxnM%2FReyVK6BZpw6rjBT7ejuFMsexnijcAs%3D&reserved=0 https://www.oversightdistrict.org/wp-content/uploads/2023/09/CFTOD-Procurement-Manual-08-23-2023.pdf

ITB # C007139 Page 4 of 6 or shall be repaired by the District and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the

Contractor shall be the responsibility of the Contractor.

5.2 Contractor must report all damages to the District immediately.

5.3 Damages attributed from the Contractor will be at no cost to the District.

SECTION 6. TEMPORARY TRAFFIC CONTROL

6.1 Due to the close proximity to roadways and traffic patterns, work schedules must be coordinated with the District to reduce traffic hazards.

6.2 Contractor is responsible for the safety of its employees and must meet the requirements of Florida

Department of Transportation (“FDOT”) statutes, laws, and regulations in accordance with the Temporary

Traffic Control (“TTC”) and must communicate all TTC work within the District.

6.3 Contractor must implement permanent TTC plans on District Roadways and Right-of-Ways.

6.4 All TTC hardware used by the Contractor for the performance of its Services must be new or like new condition at all times. Any hardware (i.e. barricades, signs, barrier walls, etc.) that is not in new or like new condition must be removed and replaced by the Contractor at no additional cost to the District and the respective work requiring maintenance of traffic that the hardware in contention is associated with may not be implemented until such time as the corrections are made.

6.5 Contractor must acquire all permits necessary for required TTC plans in accordance with current FDOT

Index 102-600 series. To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the

Central Florida Tourism Oversight District Planning and Engineering Department for approval before any work can be started. The Planning and Engineering Department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

6.6 Contractor must submit all necessary documents including, but not limited to shop drawing(s), mix design(s), permit(s), Temporary Traffic Control plans, utility ticket(s), and all other information necessary prior to commencing work. Failure to do so may result in the District’s rejection of unapproved work and denial of payment for said materials and work.

6.7 Improper or unsafe activities will result in all work being shut down.

6.8 Any costs associated with an approved TTC plan will be included within the bid submittal pricing.

6.9 Any proposed lane closures must require the District’s review and approval a minimum of fourteen (14) calendar days prior to the intended closure dates. Lane closures may be restricted to nights and/or off-peak hours unless otherwise approved by the District.

6.10 All Contractors’ employees must wear brightly colored safety vests (Florida Department of Transportation

“FDOT” specifications by road speed) when working within fifteen feet (15’) of any roadway. All safety apparel (including but not limited to vests) must be properly maintained.

SECTION 7. SAFETY

7.1 Contractor is responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and must provide protection to prevent injury to all persons involved in any

ITB # C007139 Page 5 of 6 way in the Work provided.

7.2 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, must be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and order of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, the more stringent must govern.

7.3 Contractor must acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work to the District. Contractor must be accountable for all training and certifications

(i.e., heavy equipment and guest relations). Except as otherwise specified, the Contractor’s services must conform to accepted practices as used in the trade or to the satisfaction of the District.

7.4 All Contractor’s equipment shall be properly maintained with all safety equipment intact and operational.

7.5 Contractor shall maintain safe working environments in conformance with all applicable Occupational

Safety and Health Administration (“OSHA”) standards, Walt Disney World (“WDW”), Reedy Creek Energy

Services (“RCES”), and CFTOD safety standards and requirements.

7.6 Lockout Tagout (“LOTO”): Contractor shall comply with CFTOD LOTO procedures.

7.7 Confined Space: Contractor must comply with CFTOD Confined Space procedures.

7.8 Project Specific Safety Plan (“PSSP”): When applicable, Contractor shall furnish and have accepted through CFTOD safety prior to start of any work to include the following:.

• Contractor company name and contact information;

• Project number and name;

• Summary of work to be performed;

• Personnel names to be working onsite;

• Equipment to be utilized in performance of the work; and

• Job hazard analysis (“JHA”) listing hazards present and how to mitigate.

7.9 Crane Lift: When applicable, Contractor shall submit a crane plan describing the Crane Lift Plan and Crane

Daily Safety Review to CFTOD for review and approval prior to crane mobilization and all plans including scale site and evaluation plans showing the crane location, adjacent buildings/structures and other significant obstructions within load swing radius and indicating direction and span of swing. The

Contractor must supply their own cranes or lifts in their cost, if necessary.

SECTION 8. DISTRICT GUIDELINES

8.1 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the Contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the Contractor.

8.2 The District is located and operates in an area that caters to many visitors and guests from different parts of the country and world. Employees performing their jobs may frequently encounter these visitors as well as various clients of the District. The image that you project plays a role in the impression of the

District and its staff and can affect the overall experience of our visitors to the Central Florida area.

ITB # C007139 Page 6 of 6

8.3 Therefore, everyone must strive to make positive impressions by maintaining a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. Contractor must ensure all vehicles and uniforms used by their staff are identified with their company name and logo.

8.4 Employees may be required to meet special dress and grooming standards, such as wearing uniforms or personal protective equipment (“PPE”) depending on the nature of their job. The Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, hard hat, safety vest, eye, ear, and hand protection.

8.5 Visible tattoos on the body shall be permitted; however, they shall not contain offensive language, symbols, or nudity.