RFQ27006893 scope of work.pdf

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AGENCY SOLICITATION SPECIFICATIONS

RFQ – REQUEST FOR QUOTE PUBLIC WORKS

HEADER

TITLE: RFQ27006893 URI Carothers Library Critical Power Upgrade

DESCRIPTION: The University of Rhode Island seeks a qualified vendor to replace critical power infrastructure at the Carothers Library on its Kingston Campus. Scope includes replacement of the main transformers, switchgear, and emergency/standby power systems, along with installation of a temporary transformer, a robust screen wall around the existing equipment yard, and civil/site work to support underground conduit routing beneath the loading dock drive into the interior electrical room.

PRE-BID CONFERENCE: YES

Mandatory: NO Location: University of Rhode Island - Carothers Library – 15 Lippitt Rd, Kingston, RI 02881 Date/Time: August 12 @ 10:00 AM

BONDING REQUIREMENTS

Bid Surety Bond Required: YES Payment and Performance Bond Required: YES

CONTRACT TERMS

The initial contract period will begin approximately December 1st, 2026 and extend through the one-year post-construction warranty period, ending in August 2030.

Insurance Requirements (#14 in Instructions to Vendors on Requirements tab) In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions

- Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s):

General Requirements:

14a) ☒ Liability - combined single limit of $2,000,000 per occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate.

14b) ☒ Workers compensation - $1,000,000 each accident, $1,000,000 disease or policy limit and $1,000,000 each employee.

14c) ☒ Automobile liability - $1,000,000 each occurrence combined single limit.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf

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14d) ☐ Crime - $500,000 per occurrence or 50% of contract amount, whichever is greater.

Other:

Specify insurance type and minimum coverage required, e.g. builder’s risk insurance, vessel operation (marine or aircraft):

14j) ☒ Other – Builder’s Risk Insurance – Coverage equal to face amount of contract for construction.

14k) ☒ Other – Excess Insurance – Coverage equal to $5,000,000 per occurrence / aggregate.

AIA Contract

Rhode Island custom AIA contract designated below outlining the scope and special terms and conditions covering the work, executed by an authorized representative of your company.

Vendor shall obtain the AIA from the University of Rhode Island

9h) ☒ Other – URI AIA A101-2017 Standard Form of Agreement Between Owner and Contractor with State of Rhode Island and URI AIA A201-2007 General Conditions of the Contract for Construction with State of Rhode Island.

SECTION A. BACKGROUND

The URI Carothers Library is located on the Kingston Campus and serves as the university's primary research library. The building is a multi-story structure of approximately 93,000 square feet, originally constructed in 1965, and then undergoing major renovations in the early 90s.

The existing electrical infrastructure supporting the building has reached end of life and needs replacement. The critical power systems, including the main transformers, switchgear, and emergency and standby power equipment are aging and no longer adequate to meet the operational demands of the facility. The current configuration presents ongoing maintenance challenges and reliability concerns for a building that serves as a critical academic resource.

The existing equipment yard contains a recently replaced cooling tower, a decommissioned generator, and a transformer. A temporary generator has been installed adjacent to the equipment yard enclosure to maintain building power continuity during the construction period. The critical power upgrades will require civil and site work that must be carefully coordinated with university stakeholders.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The primary objectives of this project are to:

1. Remove and replace the main electrical transformers serving the building.

2. Remove and replace the existing switchgear systems.

3. Remove and replace the emergency and standby power systems.

4. Procure and install a temporary transformer to maintain building power continuity during construction, if required.

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5. Install a decorative architectural equipment screen around the existing electrical equipment yard.

6. Perform civil and site work to accommodate underground conduit routing beneath the loading dock drive into the interior electrical room.

The existing cooling tower inside the equipment pen will remain.

Given the extensive lead times associated with critical electrical equipment procurement, this project is anticipated to be executed in multiple phases over several years, with procurement and enabling work to begin immediately, followed by periods of reduced site activity, and conclude with the installation of long lead equipment.

Specifications and Drawings detailing the exact scope of work are provided as a separate attachment.

SECTION C: CONTRACT TIME

This construction schedule was developed based on an assumed equipment lead time of 110 weeks. Should the Contractor secure a shorter lead time, the project schedule shall be subject to negotiation at time of award.

Start of construction: May 2027

Substantial completion: June 2029

Final completion: August 2029

Warranty Period: August 2030 (1 year after Final Completion)

SECTION D: ALLOWANCES

The Base Bid Price includes the cost of Allowances.

1. Unforeseen mechanical conditions to include the costs of additional HVAC equipment, existing HVAC repair/replacement/relocation, piping (HVAC or non- HVAC related), ductwork, controls/BMS wiring and integration, pipe hangers and supports, and labor associated with HVAC or piping repair/replacement.

$75,000.00

2. Unforeseen electrical conditions to include the rerouting of feeders, additional circuit breakers/boards/panels, lighting or circuitry/wiring in either new or existing panels or between panels, temporary equipment, and associated labor.

$400,000.00

3. Unforeseen architectural conditions to include selective demolition, HAZMAT testing, abatement & disposal, painting and coating, carpentry, roofing and roof flashing, joint sealants, and/or roof/wall

$150,000.00

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4. Unforeseen civil/structural conditions to include underground utilities, ledge/rock, concrete, structural repairs, temporary supports, existing utility conflict, and associated labor.

$150,000.00

5. Unforeseen permit and code compliance conditions to include any requirements, modifications, or additional scope items identified during the Rhode Island State Building Code Commission (RIBCC) review at the time of contractor building permit application, including but not limited to code-required upgrades, additional fire protection or life safety measures, accessibility or egress requirements, schedule impacts, or design revisions required for permit issuance, and all associated labor and materials.

$175,000.00

TOTAL ALLOWANCES: $950,000.00

SECTION E: LIQUIDATED DAMAGES

$ _______5,000.00_________ per day

SECTION F: ALTERNATES

Alternates must be accepted in order they are listed.

ADD ALTERNATE 1. 5-Year Generator Warranty

ADD ALTERNATE 2. Screen Wall Mockup

SECTION G: UNIT PRICE

1. Costs for additional duct bank installation on a per linear foot basis, inclusive of excavation, conduit, concrete encasement, and backfill/reinstatement.