RFQ26006763 Camp Varnun T-18 Renovations Project Manual.pdf

PROJECT MANUAL

The State of Rhode Island Department of Administration

CAMP VARNUM BUILDING T-18

EXTERIOR & INTERIOR RENOVATIONS

RHODE ISLAND ARMY NATIONAL GUARD

NARRAGANSETT, RHODE ISLAND

MAY 12, 2025

ROWSE ARCHITECTS, INC.

400 MASSASOIT AVENUE

SUITE 300, 2ND FLOOR

EAST PROVIDENCE, RHODE ISLAND 02914

(401) 331-9200

CAMP VARNUM BUILDING T-18 INTERIOR & EXTERIOR RENOVATIONS

RHODE ISLAND ARMY NATIONAL GAURD

NARRAGANSETT, RHODE ISLAND 02882

INDEX-1

INDEX-1

00 01 15

01 10 00

01 21 00

01 25 00

01 26 00

01 29 00

01 31 00

01 33 00

01 40 00

01 60 00

01 73 00

01 74 19

01 77 00

01 78 23

01 78 39

02 41 19

06 10 53

06 20 00

07 21 00

07 92 00

09 29 00

09 65 00

09 91 00

10 21 13

10 28 00

10 44 13

22 05 00

23 05 48.13

26 00 10

Table of Contents

List of Drawings

Summary

Allowances

Substitution Procedures

Contract Modification Procedures

Payment Procedures

Project Management and Coordination

Submittal Procedures

Quality Requirements

Product Requirements

Execution

Construction Waste Management Plan

Closeout Procedures

Operation and Maintenance Data

Project Record Documents

Selective Demolition

Miscellaneous Rough Carpentry

Finish Carpentry

Thermal Insulation

Joint Sealants

Gypsum Board

Resilient Flooring

Painting

Toilet Compartments

Toilet and Bath Accessories

Fire Extinguishers and Cabinets

Common Work Results for Plumbing

Vibration and Wind Controls for HVAC

Supplemental Requirements for Electrical

24029 – 00 01 15 Camp Varnum Building T-18 Renovations

Rhode Island Army National Guard

Narragansett, Rhode Island

05.12.25 SCHEDULE OF DRAWINGS 00 01 15- 1

SECTION 00 01 15 – LIST OF DRAWINGS

GENERAL

The drawings for this project represent an integral part of the contract documents and should not be considered as a separate entity. They, along with the technical specifications, form a complete process of disseminating specific information required to perform the work of this project.

The following schedule indicates the drawings of this project, ordered for convenience only, and do not obligate the Contractor to perform the work in any specific sequence, nor construed as specific work for a specific trade, subcontractor or supplier.

DRAWING

NUMBER TITLE

T1 TITLE SHEET

GENERAL

G1.00 ABBREVIATIONS, GENERAL & CONSTRUCTION NOTES

C1.00 SITE KEY PLAN

ARCHITECTURAL

D1.00 FIRST FLOOR PLAN - DEMOLITION

D1.01 SECOND FLOOR PLAN - DEMOLITION

A1.00 FIRST & SECOND FLOOR PLANS

A1.01 ENLARGED FIRST FLOOR PLAN

A1.02 ENLARGED SECOND FLOOR PLAN

A1.03 FIRST FLOOR PORCH PLANS AND DETAILS

A2.00 FIRST FLOOR PORCH SECTION & ELEVATIONS

A2.01 INTERIOR SECTIONS, DETAILS & ELEVATIONS

PLUMBING

P0.01 PLUMBING LEGEND, NOTES, & ABBREVIATIONS

P1.01 PLUMBING FIRST FLOOR DEMOLITION PLANS

P2.01 PLUMBING LEGEND, NOTES, & ABBREVIATIONS

MECHANICAL

M0.01 MECHANICAL LEGEND, NOTES, DETAILS, & ABBREVIATIONS

MD1.01 MECHANICAL DEMOLITION FLOOR PLANS

M1.01 MECHANICAL RENOVATION FLOOR PLANS

ELECTRICAL

E0.01 ELECTRICAL LEGEND, NOTES, & ABBREVIATIONS

ED1.01 ELECTRICAL DEMOLITION PLANS

E1.01 ELECTRICAL FIRST FLOOR PLAN

E1.02 ELECTRICAL SECOND FLOOR PLAN

FA1.01 FIRE ALARM FLOOR PLAN

END OF SECTION 00 01 15

24029 – 01 10 00 Camp Varnum Building T-18 Renovations

05.12.25 SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Owner-furnished products.

7. Access to site.

8. Coordination with occupants.

9. Work restrictions.

10. Specification and drawing conventions.

11. Miscellaneous provisions.

1.3 PROJECT INFORMATION

A. Project Identification: Building T-18 Exterior and Interior Renovations.

1. Project Location: Camp Varnum, Rhode Island National Guard, 100 Cormorant Road, Narragansett, Rhode Island 02882

B. Owner: State of Rhode Island - Rhode Island Army National Guard, 2841 South County Trail, Camp Fogarty, East Greenwich, Rhode Island 02818

1. Owner's Representative:

a. Santi M Decesare, NFG NG RIARNG (USA)

b. Office Number: 401-275-4024

c. Email: santi.m.decesare.nfg@army.mil

C. Architect: Rowse Architects, Inc., 400 Massasoit Avenue, Suite 300, 2nd Floor, East Providence, Rhode Island 02914

1. Project Architect Representative:

a. Ted Rowse, Project Architect

b. Office Number: 401-331 9200, Cell Number: 401-439-0421

c. Email: trowse@rowsearchitects.com

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01 10 00 - 2 SUMMARY 05.12.25

1.4 DEFINITIONS

A. General: Basic Contract definitions are included in the Conditions of the Contract.

B. "Approved": When used to convey Architect's action on Contractor's submittals, applications, and requests, "approved" is limited to Architect's duties and responsibilities as stated in the Conditions of the Contract.

C. "Directed": A command or instruction by Architect. Other terms including "requested," "authorized," "selected," "required," and "permitted" have the same meaning as "directed."

D. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

E. "Regulations": Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

F. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

G. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations.

H. "Provide": Furnish and install, complete and ready for the intended use.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Work of this Contract comprises of in general the Interior Renovations including removing the exterior wall sheetrock and padding the remaining studs two inches and the installation of new six inch wall insulation, new electrical wiring and receptacles, new gypsum board , removing existing ceilings and replace with new, new vinyl flooring and base, new plumbing fixtures,mechanical systems, electrical and new fire alarm, painting and replacing the existing stair railing system and new vinyl tread/risers and landings. The existing exterior porch flooring shall be replaced with new PVC composite decking and raillings.

B. The contractor must provide all material, labor, tools, plant, supplies, equipment, transportation, superintendence, temporary construction of every nature and all other services and facilities necessary to complete the construction for the Owner, including all incidental work as required or described in the contract documents.

C. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work / operations by Owner. Coordinate the Work of this Contract with work performed by Owner (if any). The owner shall be responsible for relocating any furniture on the floor.

05.12.25 SUMMARY 01 10 00 - 3

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of the Project site for construction operations and shall coordinate all proposed construction operations, staging areas and storage areas with the Owner’s Representative and the requirements of this Section.

1. Limits: Confine construction operations to the areas surrounding the building. Limit of work area shall be defined and coordinated with the Owner’s Representative.

2. Driveways, Walkways and Entrances: Keep driveways, parking lots, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials unless otherwise approved by the Owner’s Representative.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations. All deliveries shall be coordinated with the Owner’s Representative for access into the site through the secure gate entrance.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.8 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations.

Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner’s Representative and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: In no case shall Contractor or any Subcontractor perform any work on the project, except during regular working hours without in each instance, notifying the Architect and Owner's Representative in order that they may be present to assist during work.

This shall not be interpreted as a measure to prevent the Contractor from working "overtime" under any circumstances, but merely to insure that the Architect or Owner's Representative may have the opportunity to be on hand to assist the Contractor, as may be required, to interpret Contract Documents, Plans or Specifications and to insure that construction operations will not interfere with Owner's Operations.

1. Comply with limitations on use of Rhode Island Army National Guard (RIANG) base streets and with other requirements of authorities having jurisdiction.

2. All contractor’s and sub-contractor’s employee’s shall obtain from the Rhode Island Attorney General’s Office or State Police a BCI certification clearance. All workers will be required to submit names along with social security numbers for verification.

3. All contractors who enter the base will need to fill out DD Form 369 BCI paperwork and submit a copy of a “REAL-ID”, passport, or SS Card in order to obtain a badge. All contractors must fill out COVID Attestation form stating wheather or not they have been vaccinated or they can also decline to answer.

01 10 00 - 4 SUMMARY 05.12.25

4. All contractors must follow the “Environmental Guide “ within these specifications.

B. On-Site Work Hours: Limit work to working hours of 7:00 a.m. to 4:00 p.m., Tuesday through Friday, unless otherwise indicated. There is to be NO WORK on Mondays. If found necessary to reach a proper stopping place in any portion of the work, or to complete work within the Contract time limit, the Contractor shall work his forces and forces of his Subcontractors overtime without addition to the Contract Price. The Contractor shall insure that installation of Work under any subcontract does not interfere with nor delay progress of the building work, nor with progress of any independent contracts running concurrently.

1. Weekend and Overtime Hours: Shall be as approved by the Owner’s Representative, and Architect. This is not to limit the hours the contractor can perform work, but to only allow the Owner and Architect to have personnel available (in person or by phone) for questions or other issues.

2. Early Morning or Evening Hours: Shall be as regulated by authorities having jurisdiction for restrictions on noisy work and RIANG base access.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner’s Representative not less than four days in advance of proposed utility interruptions.

2. Obtain Owner's Representative written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner or others.

1. Notify Owner’s Representative not less than four days in advance of proposed disruptive operations.

2. Obtain Owner's Representative written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the existing building or on the Project site.

F. Controlled Substances: Use of tobacco or controlled substances on Project site is not permitted.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

05.12.25 SUMMARY 01 10 00 - 5

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.11 CODES, RULES AND REGULATIONS

A. All work is to be in accordance with the latest requirements of:

1. Federal, State and Municipal Laws

2. Rhode Island State Building and Fire Codes

3. Any prevailing rules, regulations pertaining to adequate protection and/or guarding of any moving parts or otherwise hazardous locations.

4. U.S. Department of Labor Occupational Safety and Health Administration (OSHA).

1.12 INDUSTRY STANDARDS

A. Applicability of Standards: Unless the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents to the extent referenced. Such standards are made a part of the Contract Documents by reference.

B. Publication Dates: Comply with standards in effect as of date of the Contract Documents unless otherwise indicated.

C. Copies of Standards: Each entity engaged in construction on Project should be familiar with industry standards applicable to its construction activity. Copies of applicable standards are not bound with the Contract Documents.

1. Where copies of standards are needed to perform a required construction activity, obtain copies directly from publication source.

1.13 JOB SAFETY AND ACCIDENT PREVENTION

A. All construction work on this project must be performed in compliance with the Occupational Safety and Health Act of 1970 or with local or State occupational safety and health regulations enforced by an agency of the locality or State under a plan approved by the U.S. Department of Labor Occupational Safety and Health Administration (OSHA)

B. All contractors and subcontractors shall comply with requirements of the Occupational Safety and Health Act of 1970 or revisions thereto, which are applicable during the term of this contract and hold the Owner and Architect and/or their agents harmless from any claim or loss that may result from violations of or claims under this act.

C. See the General Conditions for further requirements.

01 10 00 - 6 SUMMARY 05.12.25

1.14 MISCELLANEOUS PROVISIONS

A. SUPERINTENDENCE OF SUBCONTRACTORS

1. The contractor must supervise subcontractors in accordance with the provisions of General Conditions. A project superintendent shall be on site whenever any work is being performed. Superintendent shall be an employee of the Contractor.

2. Project superintendent shall be acceptable to the Owner, the Owner’s Representative, and Architect. Submit superintendent’s qualifications to the Owner’s Representative and Architect for review and acceptance within two days of the notice of award or notice to proceed whichever is first.

B. COORDINATION

1. Prior to commencement of subcontract work, a designated representative of each subcontractor shall meet with project superintendent, Owner, Owner’s Representative, and Architect at the site to discuss requirements and scope of Work.

2. The Contractor and all subcontractors will be required to attend a preconstruction conference at a date and time set by the Owner’s Representative.

C. BEHAVIOR OF PERSONNEL

1. If in the opinion of the Owner, Owner’s Representative, or Architect, any employee of the Contractor or his subcontractors is physically or mentally unfit for work or exhibits behavior incompatible with work site environment, said employee may be required to leave property and may be refused re-admittance.

D. SUBSTITUTIONS

1. In all cases where a proprietary designation is used in connection with materials or articles to be furnished under this contract and the phrase "or equal" is not used, the Contractor shall furnish the specified item, unless a written request for a substitute has been submitted by the Contractor and review by the Architect to his satisfaction.

2. See Section 01 60 00 for additional requirements and Contractor responsibility relating to substitutions. Specifically, subparagraphs relating to speculative substitutions and additional liabilities.

E. DRAWINGS AND SPECIFICATIONS

1. All work drawn on Plans and not specified or all work specified and not drawn are part of Contract Work required to be done and are to be executed as fully as if described in both of these ways. Only work specifically noted in the following manner shall be considered as not being in the contract:

2. ".........by Owner".

3. ".........NIC (Not In Contract)".

4. If, after examination of Contract Drawings and Specifications, or after a visit to the premises, any discrepancies, omissions, ambiguities, or conflicts are found in or amount contract documents or there is doubt as to their meaning, Architect is to be notified at the earliest possible date. Where information sought is not clearly indicated or specified, the Architect will issue an addendum to the Contractor clarifying conditions, which addendum will become part of the Contract Documents. Neither the Owner, the Owner’s Project Representative, nor the Architect will be responsible for any oral instructions.

5. If there are two ways and/or instruction in drawings and/or specifications, it shall be assumed that the Contractor has based his base bid price on the most expensive way.

05.12.25 SUMMARY 01 10 00 - 7

6. If duplication is shown on drawings and/or specifications of work by more than one trade, Architect shall determine which trade shall do work and rebate shall be due from the other trades to Owner.

7. Drawings DO NOT include any necessary components for construction safety.

8. In all work shown on Drawings, figured dimensions are to be followed in all cases, though they may differ from scaled measurements. Before beginning the work, Con-tractor is to check through and verify all dimensions/elevations and call to the attention of the Architect any apparent or manifest discrepancy.

9. Contractor shall verify all dimensions with existing and actual field conditions, prior to start of any work.

10. All work and materials shown on drawings shall be interpreted by the Contractor as being new work and materials to be furnished and installed unless are specifically indicated as existing to remain.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

24029 – 01 21 00 Camp Varnum Building T-18 Renovations

05.12.25 ALLOWANCES 01 21 00 - 1

SECTION 01 21 00 - ALLOWANCES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

B. SUMMARY

C. This Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when additional information is available for evaluation. If necessary, additional requirements will be issued by Change Order.

D. Types of allowances include the following:

1. Lump-sum contingency allowances

1.2 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.3 SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.4 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.5 LUMP-SUM ALLOWANCES

A. Unless noted otherwise below, allowance shall include cost to Contractor of specific products and materials selected by Architect under allowance and shall include taxes, freight, and delivery, handling, labor, installation, overhead and profit, and similar costs related to products and materials used in the project.

B. At Project closeout, credit unused amounts remaining in the allowances to the Owner by Change Order.

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01 21 00 - 2 ALLOWANCES 05.12.25

1.6 UNUSED MATERIALS

A. Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Architect, prepare unused material for storage by Owner when it is not economically practical to return the material for credit. If directed by Architect, deliver unused material to Owner's storage space. Otherwise, disposal of unused material is Contractor's responsibility.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. One (1) – CONTINGENCY:

The Contractor shall include within Base Bid the sum of Ten Thousand Dollars ($10,000) for unknown or added work items. Funds will be drawn from allowance only by Change Order. At the close-out of Contract, funds remaining in allowances will be credited to Owner by Change Order. In addition to the above, the Contractor shall include the following allowances in their base bid.

END OF SECTION 01 21 00

24029 – 01 25 00 Camp Varnum Building T-18 Renovations

05.12.25 SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific

01 25 00 - 2 SUBSTITUTION PROCEDURES 05.12.25

features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

05.12.25 SUBSTITUTION PROCEDURES 01 25 00 - 3

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

END OF SECTION 01 25 00

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05.12.25 CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Owner and Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

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01 26 00 - 2 CONTRACT MODIFICATION PROCEDURES 05.12.25

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate, delivery charges, equipment rental, and amounts of trade discounts. Do not include any taxes as the State is Tax Exempt.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect and Owner.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. The Change Directive may be performed on a time and materials basis if approved by the Contracting Officer and Architect prior to the work being performed.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

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05.12.25 PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to the Owner’s Representative and Architect at the earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Owner’s solicitation number

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d. Architect's project number.

e. Contractor's name and address.

f. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

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1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and Owner’s Project Manager and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Architect by the fifteenth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect and Owner’s Project Manager.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect and/or Owner’s Project Manager will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

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1. Transmit copies with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

05.12.25 PAYMENT PROCEDURES 01 29 00 - 5

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

3. Include a contractor punch list indicating all known work items requiring completion.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 29 00

24029 – 01 31 00 Camp Varnum Building T-18 Renovations

05.12.25 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses.

Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate

01 31 00- 2 PROJECT MANAGEMENT AND COORDINATION 05.12.25

construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt…