PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County, Florida's reconstruction of the El Portal Vehicular Beach Access Ramp (Contract C-2014, ITB 25-B-##XX). The form requires bidders to identify all proposed subcontractors and their respective work scopes, with the prime contractor assuming responsibility for verifying appropriate licensure. The project involves demolition of storm-damaged infrastructure and reconstruction including 64 linear feet of sheet-pile seawall, 104 linear feet of sheet-pile retaining walls with concrete caps, 313 square yards of reinforced concrete vehicular ramp, 361 square yards of heavy-duty concrete, 128 linear feet of FDOT Type D curbing, and 104 square yards of sidewalk, along with pavement markings, signage, as-built survey certification, and site restoration. The non-mandatory pre-bid meeting is scheduled for March 16, 2026, at 10:30 a.m. with a virtual Teams option, the deadline for submitting questions is March 26, 2026, at 11:59 p.m., and bids are due April 9, 2026, at 3:00 p.m. through the County's eProcurement Portal. The contract requires 150-day completion with 120 days for substantial completion, and award will be determined by lowest responsive and responsible bidder.

The estimated construction cost is $1,464,420.00, with contractors required to submit a bid bond equal to five percent of total bid price and, upon award, provide Payment and Performance Bonds equal to 100 percent of contract price. The form tracks prime contractor and subcontractor cost allocations and work percentages across identified disciplines including demolition, excavation, sheet pile installation, concrete work, surveying, and testing. No local preference provisions apply due to FEMA funding restrictions, and no specific set-asides exist for disadvantaged or small businesses, though federal requirements mandate affirmative efforts to contract with small and minority businesses, women's business enterprises, and labor surplus area firms. The project is subject to FEMA federal compliance requirements including Davis-Bacon Act wage standards, U.S.-produced iron and steel per Florida Statute 255.0993, and mandates compliance with marine turtle protection protocols prohibiting construction activity during nesting season (May 1 through October 31). Any subcontractor changes during project execution require prior approval from the County Project Manager, and the total submitted base bid pricing cannot be adjusted.