Attachment_9 _L-1.pdf

Attachment 9

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTIVE TO BIDDERS

L-1

National Park Service Solicitation Number P15PS00451

1. Relevant Deadlines

A. 12:00 p.m. Eastern Standard Time on March 30, 2015 – Deadline for NPS Receipt of

Proposal Binders 1 and 2, Technical Submission Volume and Business Management Cost

Proposal Volume.

2. Instructions for Proposal Submission

Proposals shall be submitted as one original plus three paper copies.

A. Hardcopy submissions

Hardcopy submissions shall be on 8 ½ x 11 paper, single-spaced. The original document shall be printed on one side of the page, copies are permitted to be printed on both sides.

Margins shall be no less than one inch on all sides. The typeface for all documents

(including charts and graphics) shall be black, 11 point or larger. Graphic illustrations may be reduced for presentation purposes but must be presented on 8 ½ x 11-inch paper.

Proposal submission initially includes both written content and price. Include the solicitation number on all documents.

B. Proposal Format

Proposals shall be submitted as two separate 3-ring binders for the written proposal:

Binder 1 Technical Submission Volume

Binder 2 Business Management Cost Proposal Volume

Each Binder shall contain a cover sheet which clearly identifies the following information:

Company Name and Mailing Address

DUNS Number

Point of Contact (POC) Name

POC Phone and Fax Number

POC E-Mail Address

C. Proposal Receipt

Proposals Binders 1 and 2 must be received at the following address no later than 12:00 p.m. Eastern Standard Time, March 30, 2015:

National Park Service

Historic Preservation Training Center

Attention: Sheila Rushlow

4801A Urbana Pike

Frederick, MD 21704

Telephone Number: (301) 663-8206, Extension 103

L-2

All late proposals submissions will be handled in accordance with FAR 15.208.

All proposals must be closed and sealed when they arrive at the specified address, and must be clearly identified as SOURCE SELECTION SENSITIVE MATERIAL on the exterior packaging.

3. Proposal Content

A. Binder 1 - Technical Submission Volume

(1) PREVIOUS EXPERIENCE – The Offeror shall fully describe in a detailed narrative their experience with fabrication and installation of Architectural

Barriers Act Accessibility Guidelines (ABAAG) compliant stainless steel handrails and include the following:

(a) Identify whether or not installation of the stainless steel handrails will be done in-house or through the use of a subcontractor. If a subcontractor is proposed, identify by name.

(b) Describe in a detailed narrative, the proposed installer’s experience with

ABAAG compliant stainless steel handrails. Include at least 3 past projects similar in scope and size, 1 of which would preferably be in a national cemetery or other public location, and include photographs for each project.

(c) Identify personnel that will be responsible for producing the shop drawings required.

(2) PROJECT APPROACH – The Offeror shall prepare a narrative that describes their approach to completing the project, including all necessary steps to complete the work, and how the following factors will be mitigated:

(a) Describe how the site will be contained and fenced to keep the public out.

(b) Describe how the public will be protected from seeing arc flash from welding activities.

(3) PROJECT SCHEDULE – The Offeror shall provide a detailed project schedule showing fabrication and installation timeline which confirms the Offeror’s ability to meet the completion of installation date of June 25, 2015. If the Offeror is unable to complete installation by June 25, 2015, please provide an alternate schedule.

L-3

B. Binder 2 – Business Management Cost or Price Proposal

(1) Originally completed and signed Standard Form 33, Solicitation Offer and

Award forms shall be submitted. Complete Blocks 15A through 18.

(2) Submit Section B, Supplies or Services and Prices. Provide a detailed cost proposal which fully supports the prices set forth in Section B that will adequately establish the reasonableness of the proposal amount. For the purposes of this solicitation, the “loaded” rates are the base average rates for each category deemed necessary to perform the services. The “loaded” rate includes costs

(overhead & G&A) as well as the profit required to perform the work.

(4) All Contractors doing business with the Government must register in the

Contractor Central Registry system. If you are already registered, confirm your registration with your response, and provide you Dunn and Bradstreet Number. If you are not registered, register at hppt://www.sam.gov and confirm your registration and provide your Dunn and Bradstreet Number.

(5) In those cases where an Offeror does not have full in-house capability and anticipates significant use of subcontractors to provide the needed support, the

Offeror shall provide the same detail concerning the subcontractor as provided by the prime contractor. The terms of each subcontract should be fully explained.

Subcontracts must include certain general provisions and contract articles from the prime contract. Any difference in the rates proposed by the subcontractor to the offeror and the rates proposed by the offeror to the Government for the subcontract work should be fully explained.

Any proposed subcontractors required by the Offeror in connection with the services covered by the contract (excluding purchases of materials or commercial stock items) will be limited to individuals or firms that are specifically identified and agreed to during negotiations. Therefore, subcontracts must be in place at the time of proposal submission. Provide written confirmation that subcontracts are in place.