NOAA Standard Specification 000-1H General Requirements for Ship Repair Contract Work.pdf

000-1H August 2018

Superseding 000-1G

August 2004

STANDARD SPECIFICATION

GENERAL REQUIREMENTS FOR SHIP REPAIR CONTRACT WORK ON NOAA SHIPS

1. SCOPE

1.1 This specification contains the general requirements for contract work on or for NOAA ships assigned to the Marine Operations Center. Small Contracts do not need to meet requirements under 4.19, unless specifically required in the detail specification or other contract documents.

2. REFERENCES

2.1 American Bureau of Shipping “Rules for Building and Classing Steel Vessels”.

2.2 U.S. Coast Guard “Subchapter F – Marine Engineering”, 46 CFR 50 through 46 CFR 64.

2.3 U.S. Coast Guard “Subchapter J – Electrical Engineering”, 46 CFR 110 through 46 CFR 113.

2.4 46 CFR 110.10-1, IEEE Standard 45-2002, “IEEE 45: Recommended Practice for Electric Installations on Shipboard”.

2.5 NOAA Standard Specification 077-1, “Asbestos Containing Materials”.

2.6 29 CFR 1910.1200 “OSHA, Toxic and Hazardous Substances, Hazard Communication”.

2.7 29 CFR 1915, Subpart A, “OSHA Standards for Shipyard Employment, General Provisions, Competent Person”.

2.8 29 CFR 1915, Subpart B, “OSHA Standards for Shipyard Employment, Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment”.

2.9 29 CFR 1915, Subpart P, “Fire Protection in a Shipyard Environment”.

2.10 NFPA 10-2013, Chapter 5, “Standard for Portable Fire Extinguishers, Selection of Portable Fire Extinguishers”.

2.11 ABS Guide for “Shipbuilding and Repair Quality Standard for Hull Structures During Construction”.

2.12 MIL-STD-777 “Schedule of Piping, Valves, Fittings, and Associated Piping Components for Naval Surface Ships”.

2.13 NOAA Standard Specification 631, “Coating Systems for NOAA Ships”.

2.14 NOAA Standard Specification 000-4 “Test Procedures for Validating Ship Repair Contract Work on NOAA Ships”.

3. DEFINITIONS

The following definitions apply to all NOAA specifications and work packages:

3.1 Inspect

Visually evaluate the specified surface, item, part or component for evidence of contamination, damage, excessive wear, scoring, and other conditions which could interfere with proper operation, functioning, or reliability.

3.2 Install

Place the specified item in position for service and make all connections needed to ensure proper use, service, appearance, and operation. This shall include the following, unless otherwise specified:

3.2.1 Foundations

a. Provide a new foundation or modify the existing foundation.

b. Securely mount equipment and components to the foundation using new fasteners.

c. Align connected equipment and components to meet manufacturer’s specifications.

3.2.2 Electrical Connections

a. Make all electrical connections.

b. Provide new electric cable runs between controllers and motors of new equipment.

c. In other applications, existing cables may be reused.

1. If existing cable is too short to make the connection and less than 20 feet long, then the cable may be replaced.

2. If the existing cable is longer than 20 feet, then junction boxes may be used to increase the length of the cable run.

3.2.3 Piping

a. Modify new piping to suit the new equipment, as follows:

1. Re-route existing piping and add new piping to connect new equipment and components.

2. New piping is required only to the extent necessary to accommodate modifications of existing piping. Piping modifications greater than five feet from the equipment are not required.

b. Piping is defined as a system of pipe, fittings, tube, elbows, tees, valves, couplings, and other fittings.

3.3 Rebuild

3.3.1 Restore to a condition of reliability equivalent to new, as follows:

a. Disassemble

b. Clean

c. Inspect for damage, deterioration, or defects that may affect operation of the equipment.

d. Repair (replace parts as needed)

e. Re-assemble, using new bearings, gaskets, o-rings, and seals

f. Calibrate

g. Test

3.3.2 Meet the manufacturers rebuild specifications for items, components, and parts.

3.4 Reinstall

3.4.1 Return an item which was temporarily removed to its original configuration and location.

3.5 Replace, Renew

3.5.1 Provide and install a new item in place of an existing or previously removed item.

3.5.2 The new item must be comparable in material, performance and configuration to the item removed.

4. REQUIREMENTS

4.1 Order of Precedence

4.1.1 The requirements and provisions of this specification are additions to or amplifications of the requirements and provisions in other specifications, solicitation, or procurement documents. In the event a conflict should occur, the requirements of the other documents take precedence. (Moved here from Notes)

4.2 Drawings, Specifications, Publications, and Other References

4.2.1 Obtain all references and distribute copies to supervisors, work crew, and sub-contractors as needed to ensure work items meet the referenced requirements. Failure to obtain or properly distribute a reference does not relieve the Contractor's responsibility to comply with the reference.

4.2.2 Each solicitation or specification contains a list of drawings and other references which will be issued to prospective bidders. Except as otherwise indicated, other referenced drawings, specifications, manuals, handbooks, instructions, publications, and standards will not be issued.

4.2.3 Whenever reference is made to a specific edition or revision of a drawing, specification, manual, publication, or other reference document, the specified edition or revision applies. When an edition or revision is not specified, the edition or revision in effect on the date of the solicitation applies.

4.3 Local Policies and Directives

4.3.1 Contractor personnel, including subcontractors, shall comply with all policies and directives issued by the Master, Commanding Officer, and Director while on the ship or in a government facility.

4.4 Restricted Access to Ship Compartments

4.4.1 Access by workers to ship compartments is restricted to those in which work is being performed and to an authorized path to reach the work site. The Contracting Officer’s Representative (COR) will authorize one path through the ship for each work site. All other compartments, including ship toilet facilities, are off-limits.

4.5 Work Hours

4.5.1 Prior to starting contract work, submit a written Planned Regular Work Day Schedule to the COR.

4.5.2 To work outside of the Planned Regular Work Day Schedule, notify the COR at least four hours prior to the end of the work day preceding the unscheduled work. If the request is for unscheduled work on a weekend or Federal holiday, notify the COR by 9:00am on the day prior to the unscheduled work.

4.6 Open and Inspect Reporting

4.6.1 In the first 25% of the work performance period, conduct work and submit Condition Reports to the COR for all items involving:

a. Disassembling and inspection of equipment, machinery, systems, or components.

b. Opening, gas-freeing, and inspection of tanks.

4.6.2 No time extension of the work performance period will be granted for delays caused by failure to comply with this 25% time requirement.

4.7 Daily Clean-up

4.7.1 Remove dirt, debris, scrap, supplies, and other materials incident to work from the ship at the end of each work day. Leave the work site “broom clean”.

4.7.2 If blasting residue or other foreign particles collect on the exterior decks of the ship, remove the residue or particles at the end of the work day. Do not sweep or wash the residue or particles through the ship’s deck drains unless specifically pre-authorized by the COR.

4.8 Daily Safety and Housekeeping Inspection

4.8.1 Conduct a daily safety and housekeeping inspection of all spaces affected by Contractor work.

4.8.2 The inspection shall be conducted by the Contractor’s Safety Officer and a representative of the ship’s Commanding Officer. The COR may participate.

4.8.3 Within 4 hours after the inspection, submit a written report to the COR and ship’s Commanding Officer/Master documenting all discrepancies and corrective action to be taken.

4.9 Protective Coverings

4.9.1 Prior to starting work, install protective coverings to prevent damage to the ship, systems, and equipment.

4.9.2 Protect from damage and entry of dust, dirt, grit, sand, and other foreign particles:

a. Compartments

b. Machinery and Equipment

c. Coatings and Deck Coverings

d. Furnishings

e. Vent Terminals

f. Insulation

g. Glass

h. Cables

i. Piping Systems

j. Structures and Other Ship Components

4.9.3 Prior to starting work on interior spaces, protect the decks and deck coverings from damage in spaces where work is to be performed and through which workers will traverse, as follows:

a. Cover the decks and deck coverings with temporarily fitted heavy vinyl, plywood or particle board. Securely tape all edges and joints of the protective covering to prevent movement and to prevent a tripping hazard. Other materials may be used if pre-approved by the COR.

b. For decks over which equipment, valves, piping or other materials will be handled, the plywood or particle board must be of sufficient thickness to protect the deck from damage the if the equipment or materials are dropped.

c. Maintain the protective coverings in place during the entire contract period. Promptly replace sections which are damaged.

4.9.4 Prior to abrasive blasting, or other work operations which create atmospheric contamination on or near the ship, prevent the entry of airborne contaminates.

a. Plug, wrap, blank, cover, or mask openings into the ship as needed.

b. Install industrial foam filter material on the intake and exhaust end of all ventilation systems which will be in use during the blasting operations. Monitor the air flow through the filters and replace the filters when air flow becomes restricted.

c. Whenever abrasive blasting is performed inside the ship, confine the blast materials to the compartment being blasted.

4.9.5 After completing the work, remove and dispose of the protective coverings.

4.9.6 Re-establish the condition which existed at the start of the work. It is the responsibility of the Contractor to repair and clean all damage and contamination resulting from failure to provide adequate protection.

4.10 Condition Reports

4.10.1 Prepare and submit a written Condition Report to the Contracting Officer’s Representative (COR) within 24 hours, whenever:

a. Measurements, tests, inspections, or checkpoints required by the specifications or procurement documents are completed.

b. It is determined or noted that additional work, material, or other deviation, is necessary to produce a reliable or complete result.

c. Defects or deficiencies are noted in Government-furnished Property.

d. Specifically required in the specifications or procurement documents.

4.10.2 Include, at a minimum, the following information:

a. Name of the Ship.

b. The Contract Number and Related work item number.

c. A unique, sequential numerical identification for the Condition Report.

d. A detailed description of results and conditions observed, including a record of all measurements, supporting data, and sketches.

e. Recommendations for additional work or materials needed. Submit pricing information separately to the Contract Officer.

f. An estimated impact on the completion of the contract.

4.11 Safety

4.11.1 Keep hoses, welding leads, and temporary lights clear of the decks on temporary “trees” or brackets to minimize tripping, shock, fire, and other safety hazards.

4.11.2 Keep passageways as clear of obstructions as possible.

4.11.3 Do not store materials or tools on the ship. If needed or required, furnish and use a temporary dockside storage area to store materials or tools.

4.11.4 Limit materials at the work site to those which will be used during the work shift in progress.

4.11.5 Asbestos-Containing Materials (ACM)

a. Accomplish all work involving ACM in accordance to reference 2.5.

b. Within 24 hours of arrival of the ship at the Contractor’s facility, conduct an inspection by an Asbestos Containing Materials Project Manager of each work site that will involve demolition or renovation as required by reference 2.5, paragraph “Work Site Inspections”.

c. Existing panels, insulation, gaskets, and other materials on NOAA ships and boats may contain asbestos.

d. An asbestos Survey has been conducted for each NOAA ship, unless otherwise indicated.

The Survey Report identifies the location of all known ACM on the ship. A copy will be made available by NOAA upon request.

e. Remove, handle, repair, and dispose of all ACM that are identified in the Survey Report, and that is required to perform contract work. The removal, handling, repair, or disposal of ACM which is not identified in the Survey Report will be the subject of a contract modification, except as otherwise specified.

4.11.6 Gas-Free Certification

a. Certify that a safe atmosphere exists in and about a compartment prior to the commencement of work in accordance with references 2.7 and 2.8.

b. It is the Contractor’s responsibility to identify compartments which require gas free certification. Specific requirements for gas free certification are not normally included in the detail specifications of work items.

c. When compartments must be gas free to meet local, state or federal regulations, pump down, open, remove sludge, clean, wipe, ventilate and take all other action required to make the compartment gas free.

d. When requested by the Contractor, and to the extent empty tank space is available, NOAA will shift fuel to facilitate gas free requirements.

e. If off-loading of fuel oil is necessary because of insufficient empty tank space, the Contractor must off-load the fuel in accordance with “Fuel Oil and Lube Oil Off-loading” requirements below.

f. Post copies of gas-free certificates on the ship in two locations designated by the COR.

1. The gas-free certificates shall be issued by a Marine Chemist, certified by the National Fire Protection Association.

2. Document follow-up inspections by the Contractor’s Competent Person at the same two locations.

4.11.7 Fire Prevention

a. Provide Fire Prevention in accordance with reference 2.9.

b. Locate oxygen, acetylene, and gas supply manifold systems off the ship and install a shutoff valve to the gas supply located on the dock. The shutoff shall be in addition to the master shutoff valve at the inlet to each portable outlet header.

c. Store material brought onto the ship in areas which do not interfere with access to fire-fighting equipment or personnel movement through access routes.

d. Remove crating and packing prior to bringing aboard equipment or material. If the crating and packing is needed to protect the equipment or material from damage during handling, then remove the crating and packing immediately after it is brought aboard. Promptly dispose of the crating and packing off the ship to reduce the fire hazard.

4.11.8 Hot Work and Fire Watch Standers

a. Perform hot work in accordance with reference 2.9, with the following additions:

1. One fire watch stander is required when:

a) Welding, flame cutting or other hot work is performed where combustible materials are present within 35 feet.

b) Wall or deck openings within a 35-foot radius expose combustible materials in adjacent areas.

2. Two fire watch standers are required when combustible materials are adjacent to the opposite side of the metal partition exposed to hot work, and could be ignited by conduction or radiation. A fire watch stander shall be located on each side of the partition.

3. Each fire watch stander must be outfitted with a fire extinguisher as defined and required by reference 2.10.

4. Remove and restore insulation, sheathing, or other materials which limit access to either side of a partition or structure on which hot work is being performed in accordance to “Interferences and Restorations” below.

b. Stop hot work whenever loss of firefighting capabilities occurs on the ship. Do not commence hot work until the firefighting capabilities have been restored.

c. Stop hot work whenever there is a change is gas free status. In this case, the existing Hot Work Notice is no longer in effect and a new Hot Work Notice is required before commencing hot work.

d. Written Hot Work Notice

1. Thirty minutes to twenty-four hours prior to starting hot work on a job or separate area of the ship, provide a written Hot Work Notice to the COR and the ship’s Commanding Officer/Master.

2. The Hot Work Notice shall include:

a) Description of the work to be done.

b) Location of the work.

c) Time hot work will start.

d) Current gas-free status of the area.

e) Absence or existence of combustible material within vicinity of the work. If hot work is to be performed on a metal partition, include combustible materials on the other side of the partition.

f) If combustible material exists, the notice shall also state:

1) Action taken to protect the material from fire.

2) Provision and assignment of fire watch standers.

3) Affirmation that conditions at the work site permit the fire watch standers to observe all areas where hot work constitutes a fire hazard.

3. The Hot Work notice shall be signed by a Contractor supervisor specifically designated as responsible for the coordination of hot work and fire watch stander requirements.

4. The Hot Work Notice shall be effective for 24 hours, unless a shorter period is specified, or the gas free status of the work area or system requires stopping work.

4.11.9 Hazardous Materials

a. Comply with all local, state, and federal regulations, laws, and ordinances regarding handling, use, and disposal of hazardous material.

b. Submit to the COR a full inventory and Safety Data Sheets (SDS) for all hazardous materials that will be brought onto the ship during the repair period. The list and SDS must be submitted at least 24 hours in advance of bringing hazardous materials aboard.

c. Remove hazardous material brought onboard the ship once it is no longer required to perform work.

d. Properly dispose of all hazardous waste produced during the performance of contract work in compliance with all applicable local, state, and federal regulations, laws, and ordinances.

e. Each NOAA ship maintains a current inventory and Safety Data Sheets (SDS) for all hazardous chemicals carried onboard the ship. A copy of the inventory and SDSs will be provided by the COR within two work days after receipt of a written request.

4.12 Interferences and Restorations

4.12.1 Identify all interferences involved in accomplishing required work. Prospective bidders are encouraged to perform a detailed site inspection whenever possible before submitting a bid.

Interferences are not normally identified in the detail specifications of the work item.

4.12.2 Prior to removing interferences, meet with the COR at the work site to discuss the nature, condition and extent of interferences to be removed. Submit a Condition Report to the COR with a record of existing damage or deterioration.

4.12.3 Remove all interferences and obstructions necessary to complete the required work.

This includes the disassembly and removal of machinery, piping, ducts, cable, wiring, insulation, structures, and anything else which interferes with the proper accomplishment of work. This does not include relocations made necessary by new installations which physically prevent an interference from being returned to its existing location, unless otherwise specified.

a. All removed insulation, including removable blankets, shall be discarded.

b. If a removed interference involves a structural strength member, provide temporary supports.

c. If watertight integrity is violated by a removed interference, provide a temporary means of maintaining watertight integrity whenever, except when work is actually being performed or the space is manned.

d. Place tags on removed interferences to indicate the nomenclature of the item, ship, and location to enable proper reinstallation.

e. Treat all removed interferences as government-furnished property. Store interferences to protect from damage, loss, and contamination.

4.12.4 Reinstall interferences to their original configuration and condition.

a. Use new gaskets, fasteners, and insulation, including removable blankets.

b. In place of material or items rendered unsuitable for reinstallation during removal or storage, provide and install new materials which are equal in composition, strength, design, type, functionality, reliability, and size.

4.12.5 Test the reinstalled interfaces for alignment, strength, tightness, and operation to ensure that they properly and safely perform their normal functions. Notify the COR in writing at least four (4) hours in advance of the tests. Submit a written Condition Report containing the test results to the COR within twenty four (24) hours after the completion of the tests.

4.12.6 Handle and replace asbestos containing materials removed as an interference in accordance with reference 2.5. Do not reinstall material containing asbestos.

4.12.7 Do not remove the components of the following systems as interferences, unless specifically authorized in other documents:

a. Steering system piping.

b. Hydraulic systems or High pressure air systems.

c. Electric cable which requires cutting to be removed.

d. Spring hangers.

4.13 Disruption of Ship’s Systems

4.13.1 Maintain all of the ship’s fire main, electrical, steam, heating, potable water, drainage, or other systems vital to crew safety or comfort, unless a disruption to these system(s) is authorized.

4.13.2 For the purposes of this specification, a “disruption” occurs when a large section of a system vital to crew safety or comfort is unusable. If portions of the system remain operational, except for the section on which work is being actively performed, then a “disruption” has not occurred and the requirements of this paragraph do not apply.

4.13.3 If a disruption is necessary to perform contract work, submit a written Condition Report to the COR requesting authorization to shut-off or disrupt systems. The COR must receive the Condition Report at least four hours in advance of the desired disruption. Do not proceed without the CORs authorization.

a. Schedule disruptions between the hours of 10:00pm and 06:00am.

b. Limit disruptions to four hour intervals. If a longer interval is required, install temporary bypass hoses, blank flanges, piping, or other items to keep the system operational.

4.14 Watertight Integrity

4.14.1 Maintain or restore watertight integrity of the ship’s watertight bulkheads, decks, and hull by installing stuffing tubes, welded bulkhead and deck penetrations, multi-cable transits, couplings, and kick pipes as needed.

4.14.2 Use the same materials and installation details as the nearest similar existing penetrations.

4.15 Removals

4.15.1 Whenever removal of equipment or machinery is specified, but reinstallation is not specified, remove all related electric cables, brackets, foundations, and piping, as follows:

a. Remove related cables that are not used by other equipment or machinery to the nearest circuit breaker or terminal.

b. Remove related piping that is not used by other systems or equipment. Install pipe caps to maintain pipe system tightness.

c. Whenever removal of piping or cables involves penetration through bulkheads, decks, hull plating or other watertight boundaries, crop out the penetration and install an insert plate of the same thickness as the adjacent plating. The insert plate shall be a minimum of 6-inches in diameter.

4.16 Fuel Oil and Lube Oil Offloading

4.16.1 Offload fuel oil or lube oil from the ship, as follows:

a. Meter the oil with a calibrated meter.

b. Pump oil into clean moisture-free storage tanks.

c. Take test samples and have them analyzed by a lab for water and impurities.

d. Submit a Condition Report to the COR with a copy of the lab report.

4.16.2 After all work which necessitated the oil’s removal has been completed, return the oil as follows:

a. Meter the oil with a calibrated meter.

b. Pump the oil back into the ship tank(s).

c. Take test samples and have them analyzed by a lab for water and impurities to ensure the oil was not contaminated while in the Contractor’s possession.

d. Submit a Condition Report to the COR with a copy of the lab report.

4.16.3 In lieu of storing the oil, the Contractor may accept title and responsibility for disposal of the oil and provide an equal amount of new, clean oil of the same type.

a. Take test samples of the new oil and have them analyzed by a lab for water and impurities.

b. Submit a Condition Report to the COR with a copy of the lab report.

4.17 Structural Access Openings

4.17.1 The Contractor may, with prior approval from the COR, cut access openings in the ship’s structure. Such openings shall be limited to those which are essential for access to otherwise inaccessible areas or which greatly improve accessibility for removals or installations.

4.17.2 Provide generous radii at all corners in accordance to Reference 2.11, Table 33.

4.17.3 Prior to making an access opening in the ship’s structure, submit a sketch and a description of the proposed opening to the COR, showing:

a. The location and dimensions of the proposed access cut, adjacent framing members, nearby penetrations, and scantlings of the structure.

b. Description of the eventual restoration configuration, with material and welding details.

c. Narrative justification for cutting the opening.

4.17.4 Submission of the sketch does not ensure that the COR will authorize the cut as proposed. Proceed with the access cut only after the COR returns a signed copy of the sketch.

4.17.5 Restore access openings to the original configuration and condition.

4.17.6 Conduct a liquid-penetrant or magnetic particle inspection of the root pass and final pass of all welds in the watertight structure, including decks, bulkheads, shell plate, and frames, at or below the main deck level. The inspections shall be witnessed by the COR.

4.18 Tests, Inspections, and Checkpoints

4.18.1 Conduct tests in accordance with reference 2.14, applicable regulatory bodies, and manufacturer’s documentation. In the event of conflicting requirements, the more stringent or restrictive applies.

4.18.2 Tests and inspections are required on all systems, equipment, machinery, surfaces, items, and components that are disassembled, installed, repaired, overhauled, relocated, modified, or removed and replaced as an interference.

a. Conduct a structural tightness test on all new, repaired, and modified ship's tanks, cofferdams, void spaces, and structures designated as oiltight, watertight, airtight, or fumetight.

b. Conduct a structural tightness test on all new weather decks and interior steel decks, coamings, and deck connections of steel bulkheads, in way of toilets, washrooms, wet labs, and other wet spaces to ensure tightness before installing deck or bulkhead covering.

c. Conduct an operational test of equipment, material, machinery, or system after it has been:

1. Disassembled

2. Installed

3. Repaired

4. Overhauled

5. Relocated

6. Modified

7. Replaced

8. Removed and replaced as an interference

d. Conduct weight and operational tests on deck machinery whenever an associated mechanical load bearing component or mechanical power transmission component is disassembled, repaired, replaced, modified, overhauled, removed and replaced as an interference, or in any other way disturbed.

e. Non-Destructive Tests (NDT) are required only to the extent specified in other specifications, work items, or other procurement documents.

4.18.3 At least 4 hours, but not more than 24 hours, in advance of each scheduled test, inspection, or checkpoint notify the COR of the time and location. The purpose is to allow the COR to witness, or to arrange for another NOAA representative to witness, the test, inspection, or checkpoint.

Proceed if the COR or other NOAA representative is not present at the scheduled time and the required four hour advance notification was provided.

4.18.4 All tests, inspections, and checkpoints shall first be witnessed by the Contractor’s supervisor responsible for the work to ensure the test, inspection, or checkpoint can be satisfactorily and fully completed as scheduled.

4.18.5 Within 24 hours, submit a written Condition Report to the COR to document the results of each test, inspection, and checkpoint in accordance with the “Condition Report” requirements.

4.18.6 Schedule tests, inspections, and checkpoints during normal weekday work shifts. Tests, inspections, and checkpoints may be scheduled during other times only when necessary to avoid a delay in contract completion. In this case, notify the COR at least four hours before the end of the last preceding regular work shift.

4.18.7 In the event that all the work required for a test, inspection, or checkpoint cannot be completed (such as late delivery of material, or interfacing of related work items), and work progress would be delayed waiting for total completion, the COR may, upon request by the Contractor, conduct a partial inspection of the work or item. Notify the COR when the work or item is completed and ready for the remainder of the test, inspection, or checkpoint.

4.18.8 If a required test, inspection, or checkpoint will be performed at a site other than the ship or the Contractor’s facility, provide round-trip transportation for the COR to and from the site. For locations outside a 50 mile radius of the Contractor’s facility, notify the COR at least 48 hours in advance.

4.18.9 Tests, Inspection, and Checkpoints involving a sub-contractor

a. For tests, inspections, or checkpoints involving a subcontractor, invoke the test, inspection, and checkpoint requirements in the purchase order. Submit one copy of the technical specification portion of the purchase order which invokes the test, inspection, or checkpoint to the COR prior to commencement of work by the sub-contractor.

b. The contractor may only delegate responsibility to subcontractors to witness and sign for specific tests, inspections, or checkpoints if they are performed at subcontractor facilities located outside of a 50 mile radius of the contractor’s facility. In this case, the contractor is still responsible to provide the required minimum 48 hour advance notice to the COR.

4.19 Piping

4.19.1 Install piping in accordance with the requirements and recommendations of References

2.2 and 2.12. In the event of a conflict between the references, the more specific and restrictive shall take precedence.

4.19.2 When replacing existing piping, the new piping shall be:

a. The same material.

b. Installed in the same configuration.

c. Installed using the same methods and details as the existing piping, unless otherwise specified.

4.20 Brackets and Supports

4.20.1 Bracket, support, and secure all pipe, cables, ducts, furniture, equipment, and machinery installed during contract work to carry the weight, prevent vibration, and withstand inertia forces resulting from the rolling and pitching of the ship.

4.21 Gaskets, Packing, and Seals

4.21.1 Replace gaskets, packing, and seals which are disturbed during work with new gaskets, packing, and seals of the same material. Except, for fuel oil tank manhole covers and fuel oil service piping, use 3/16-inch thick cork rubber impregnated gasket material conforming to MIL-C-6183, Type I, Class 1, Grade C.

4.22 Disposal of Water

4.22.1 Whenever work requires that equipment, machinery, piping or tanks be drained of water, drain and properly dispose of the water according to applicable local, state, and federal requirements and regulations.

4.22.2 If the Contractor drains water into the ship’s bilges, the Contractor must pump all the water from the affected bilges into dockside tanks until the bilges are dry and properly dispose of the oily bilge water in accordance with applicable local, state, and federal requirements and regulations.

This includes all water that:

a. Existed prior to the Contractor draining water into the bilge.

b. The water the Contractor drained into the bilge.

c. Accumulates between the time the Contractor drains water into the bilge and the time the Contractor pumps the bilges dry.

4.23 Painting

4.23.1 Prepare the surface and apply paint in accordance with reference 2.13 and the paint manufacturer’s written recommendations and instructions. In the event a conflict should occur, the paint manufacturer’s instructions shall take precedence.

4.23.2 Prior to applying paint or coatings, arrange for the COR to inspect surfaces to validate they have been properly prepared and that weather conditions are suitable for painting.

4.23.3 Restore all coatings which are damaged during the performance of contract work using the same coating system.

4.23.4 Paint new materials only if specified in the detail specifications or other procurement documents.

4.23.5 Paint the shell plating and frames below the Load Waterline only while the ship is in dry-dock, unless specifically authorized.

4.24 Electrical

4.24.1 Install electrical cables, equipment, and machinery in accordance with the requirements and recommendations of references 2.3 and 2.4. In the event of a conflict between the references, the more specific and restrictive shall take precedence.

4.25 Welding and Allied Processes

4.25.1 Perform welding, brazing, and allied processes in accordance with the requirements and recommendations of references 2.1 and 2.2.

4.25.2 While the ship is water-borne, welding shall be permitted only when welding leads are properly grounded, as follows:

a. Connect the cables of the welding machines and other welding power sources to the ship where the welding is to be performed.

b. All welding cables shall be fully insulated.

c. Welding cables shall not be permitted to drop overboard into the water.

d. The total cross-sectional area of the return cable shall be at least one million circular mils per 1,000 amperes per 100 feet, but not less than 85,000 mils.

e. The return ground cable shall never be grounded to anything but the ship it is servicing.

f. The ground cable shall be securely fastened to grounding plates, or to an integral part of the ship, with contact areas thoroughly cleaned to bare metal.

4.25.3 When welding on equipment, machinery, pressure vessels, or piping, connect the welding machine return ground cable in the immediate vicinity (as close as practical) to the work to ensure that current does not flow through bearings, pipe hangers or other areas where arcing or high resistance paths exist.

4.26 Work at Government Facilities

4.26.1 The following requirements apply only when the Contractor performs work at a Government facility.

4.26.2 Restrictions

a. The Contractor is not permitted to use the Government facility waste disposal containers for disposal of scrap, waste or other materials. If the Contractor desires to bring a waste disposal container into the facility, the container shall not be larger than eight cubic yards capacity. Only one container will be permitted.

b. Contract work on more than one ship may be in progress concurrently at the facility.

Therefore, pier space and parking space may be scarce. Ample pier space will be provided for the Contractor to perform the required contract work. However, the Government reserves the right to prohibit or limit the number of vehicles permitted onto the facility and to specify the permitted parking locations. All vehicles being brought onto the facility will be required to apply for a vehicle pass.

4.26.3 Government-Furnished Services

a. Electric Service

1. The Government will provide adequate electric service either on the ship or on the dock for the Contractor to operate equipment and tools necessary to accomplish the required work.

2. The Contractor is responsible for making all electrical connections and for providing all cables, plug, adapters, and other materials for making the connections.

b. Water Service

1. The Government will provide water service to the Contractor for use in performing the required work. The service will be limited to what can be provided by the Government's installed equipment and does not include providing hoses or fittings.

c. Crane Service

1. During the first 3 days of the contract performance period, if the ship on which the work is being performed has operable installed cranes, the ship will provide crane service to assist the Contractor in lifting materials to and from the ship. The service provided will be limited to the capacity and reach of the ship's crane(s) in its existing condition. The crane will be operated by ship's personnel. Crane service will be limited to the handling of materials which exceed 100 pounds and which cannot be easily carried by the workers.

2. The Contractor shall coordinate and schedule the crane service to minimize the number of lifts required.

3. Provide at least four hours advance notice to the COR of the need for crane service.

4.27 Additional Requirements for Large Contracts

4.27.1 Facility Supervisor Contact List

a. Prior to starting contract work, submit a written contact list of supervisors, including shop supervisors, to the COR.

b. The contact list shall include each supervisors: Name, Title, Office Location, Telephone Number, and an Emergency Telephone Number where they can be reached during non-work hours.

4.27.2 Weekly Progress Meetings

a. Hold Weekly Progress meetings at a time and place mutually agreeable to the COR and Contractor. The meetings shall be attended by the COR and a Contractor management official who has authority to make binding commitments. Other interested parties may attended.

b. Submit a written Progress Report to the COR by 3:00pm the day before the Progress Meeting with the following information:

1. Percent complete of each contract item and additional work items authorized by the Contracting Officer.

2. Any problems which could impact timely completion, including material delays.

Include a problem description, schedule impact estimate, and mitigation plan.

4.27.3 Engine Room Bilge Cleaning

a. Clean the engine room bilge at the beginning and end of repair period work, as follows:

1. In the first three days of the repair period, pump the engine room bilges dry and dispose of the oily water.

2. At the completion of all repair work, remove all debris from the engine room bilges, flush with cold fresh water, pump dry, and dispose of the oily water.

4.27.4 Safety Plan

a. Prior to starting contract work, submit two copies of a written Safety Plan to the COR that contains, as a minimum, the following:

1. Procedures to be followed should a disruption occur to a temporary service or ship’s system which affects the safety of the ship or personnel.

2. Procedures for obtaining and posting of gas free certificates.

3. Designation of the certified Marine Chemists authorized to issue gas free certificates.

4. A copy of the OSHA roster containing names of persons designated as a “Competent Person”, as defined and required in reference 2.8.

5. Description of the Contractor’s training program for fire watch standers.

6. Description of the procedures to be followed prior to performing hot work, including the procedures to be followed to ensure the presence of a properly outfitted and trained fire watch stander.

7. Description of the duties and responsibilities related to fire prevention of personnel performing hot work.

8. Methods of rigging hoses, welding leads, and temporary lighting to avoid restricting escape passages and to minimize tripping, shock, fire, and other safety hazards.

9. If work is being performed at the Contractor’s facility, include a detailed description of the fire protection system which will be in effect during the contract work, including:

a) Method for reporting fires.

b) Shipyard fire-fighting facilities, equipment, and organization.

c) Procedures for maintaining clear fire lanes in the shipyard and on the piers.

d) Nearest municipal fire-fighting organization.

e) For all shifts, the shipyard organizational responsibilities and assignments for reporting to the scene of a fire to move equipment, cut access holes, operate fire pumps, and secure or provide temporary services.

10. An inventory list and copies of Safety Data Sheets (SDS) for all hazardous chemicals covered by reference 2.6 which will be brought onto the ship or to which government personnel may be exposed under normal conditions or in a foreseeable emergency.

11. Procedures to be followed to clean up a hazardous chemical spill.

12. Other safety procedures required by the contract or OSHA regulations.

4.27.5 Fire Fighting and Prevention Conference

a. If work is to be performed at the Contractor’s facility, hold a fire fighting and prevention conference within 5 days of the arrival of the ship. The time and location of the conference shall be established at the mutual agreement of the Ship’s Commanding Officer, the COR, and the Contractor.

b. The purpose of the Firefighting and Prevention Conference is to familiarize the ship’s crew with the Contractor’s procedures for fire-fighting and prevention and with the procedures that will be in use by municipal fire-fighting organizations. The conference will also familiarize the Contractor and the municipal fire-fighting organizations with the ship arrangement, shipboard fire prevention, fire-fighting systems, equipment, and organization.

c. Prepare an attendee list and agenda which specifically addresses the following:

1. Fire alarm and response procedures.

2. Contractor fire-fighting capability and procedures.

3. Municipal fire-fighting capability and procedures.

4. Communication system for fire reporting and for command and control of fire-fighting efforts.

5. Shipboard arrangement, including access routes.

6. Shipboard availability of fire-fighting systems and communications.

7. Shipboard fire-fighting organization, drills, systems, and equipment.

8. Compatibility of ship, Contractor, and municipal fire-fighting equipment.

4.27.6 Manufacturer’s Representative

a. The services of a manufacturer’s representative is required only when specified in other specifications or procurement documents.

b. The services of the representative shall be provided by the Contractor unless otherwise stated in the other specifications or procurement documents.

c. Whenever the manufacturer’s representative is required to be “on-site”, the representative shall be at the work site during all times that work is being performed.

d. The manufacturer’s representative shall be specially trained by the manufacturer of the equipment or material and shall be certified by the manufacturer as authorized to represent the manufacturer in performing the prescribed tasks. If requested by the COR, provide written documentation from the manufacturer attesting that the representative is authorized to represent the manufacturer.

e. The representative shall be considered to be an on-site technical consultant to provide technical advice to the Contractor and the COR. When specified, the representative is also required to take measurements and conduct inspections. However, nothing shall be construed as relieving the Contractor of the responsibility to satisfactorily perform all required work.

f. Unless other specifications or procurement documents specifically state that work is to be performed “as directed by the manufacturer’s representative”, the representative will be considered to be an advisor. The Contractor may deviate from the representative’s guidance whenever necessary to achieve satisfactory work, provided that the COR accepts the proposed deviation.

g. Prior to proceeding with work which deviates from the representative’s guidance, submit a Condition Report to the COR which outlines the guidance provided and the reasons for the proposed deviation. Proceed with the deviation only after the COR has reviewed the Condition Report and accepted the proposed deviation. Whenever the Contractor deviates from the representative’s guidance, all increased costs resulting from the deviation shall be borne by the Contractor.

h. If the COR refuses to allow the proposed deviation, the Contractor must proceed as recommended by the representative. But in this instance only, the Contractor will be relieved of responsibility for all subsequent rework which can be conclusively shown to have been caused by following the representative’s guidance.

i. The Contractor shall obtain from each manufacturer’s representative a detail service report which outlines all inspections, observations, and recommendations provided by the representative. If measurements were taken by the representative, a record of the measurements shall be included in the report.

j. Submit a copy of the service report to the COR prior to completion of the contract.

4.27.7 Government Property

a. Prior to starting contract work, provide a written list of names and signatures of all persons authorized to receive and account for Government-Furnished Materials (GFM) to the COR.

b. Receiving

1. Inspect GFM shipped directly to the Contractor’s facility upon receipt as follows:

a) Verify that the received item(s) match the shipping document.

b) Check for shipping damage.

c) Verify that the received item(s) match the quantities and descriptions in the detail specification item.

2. Within 24 hours after receipt of GFM, submit a Condition Report to the COR that includes:

a) All discrepancies and damage noted during the inspection.

b) One signed copy of the shipping document.

c) One copy of the Bill of Lading.

3. Store GFM to safeguard against damage, loss, or misuse.

4. Maintain an inventory of the GFM which identifies the person receiving and the person releasing the material.

5. Maintain a record at all times of the person having custody of the GFM.

c. Disposition

1. Scrap

a) Whenever the specifications indicate that removed materials are to be scrapped or ‘properly disposed of’, title to the property is hereby transferred to the Contractor for disposal or scrapping. If the material has monetary value, the Contractor shall reflect the value in the price bid for the applicable work.

2. Salvage

a) Treat all other materials removed from the ship as Government Property and handle as follows:

1) Inventory, identify, and tag all material with the ship’s name, contract number, item number, and material description.

2) Deliver the material to the location specified in the detail specification. If not specified, deliver the material to a location specified by the COR. Pack, crate, and prepare the material for shipment. Shipping shall be F.O.B. origin.

3) Comply with the provisions of FAR Clause 52.245-2.

4.27.8 Work at Contractor Facilities

a. Whenever the contract work is to be performed at the Contractor's facility, the government is responsible for transferring the ship to the facility, unless otherwise specified.

b. Water Depth Restrictions

1. The ship shall not be moored at a dock which has a water depth less than that required to provide a minimum of one foot clearance under the lowest underwater projection.

2. The minimum liquid load, drafts and displacement of the ship at which the government intends to transit and arrive at the Contractor's facility will normally be provided in the detail specifications. Also included will be information concerning changes in the ship’s liquid load which the Contractor will be permitted to make in order to meet the minimum underwater clearance requirements.

c. Height Restrictions

1. At no time will the ship transit a waterway which has a non-opening bridge or other overhead structure that would cause less than one-foot clearance over the ship's highest projection.

2. To permit passage of the ship under bridges or other overhead structures in the waterway, the government will lower masts which have hinged connections for that purpose. However, the government will not remove, and will not permit the Contractor to remove, part of the ship's structure or equipment for the purpose of providing the required overhead clearance.

d. Ship Moorings

1. Provide pier or dock space acceptable to the Contracting Officer for safely mooring the ship.

2. No other ship or barge shall be moored alongside the ship.

3. The facilities and services must be sufficient to permit the Contractor to comply with all other requirements of the contract.

4. Contract award is based, in part, on information provided by the Contractor during the pre-award survey regarding the pier or dock facilities that will be used to moor the ship.

Unless specifically approved in writing by the COR, the ship shall not be moored at a pier or dock space other than those proposed during the pre-award survey.

5. Shifting of the ship from one mooring berth to another causes disruption of services to the ship and interferes with work and schedules of the crew. Unless specifically approved by the Contracting Officer, no more than one mooring shift (dry docking and refloating excluded) of the ship shall be made during the contract period.

a) When shifting of the ship is required and approved by the Contracting Officer:

1) Provide a minimum of 3 days advance notice of the proposed shift to the COR.

2) Perform the shifting during regular work days and hours.

6. All mooring spaces to be used by the ship shall be under the complete and legal control of the Contractor. If the Contractor proposed to use a mooring space which is not owned by the Contractor, a legally binding lease or agreement must be signed by the owner which clearly gives the

Contractor complete control of the mooring for the entire period of the contract, including all time extensions which may be approved by the Contracting Officer. A copy of the agreement will be required to be submitted as part of the pre-award survey.

5. NOTES

5.1 None.

APPENDIX A

This Checklist is for guidance only. The Contractor is required to meet all requirements in the specification, whether or not they are captured accurately or fully in this checklist.

General Requirements Checklist

Paragraph Deadline Action Item

1 4.5 Prior to Starting Work Submit Regular Work Day Schedule to

COR

4.27.7 a. Prior to Starting Work Submit List of names and signatures of persons authorized to receive and account for GFM to COR

3 4.9 Prior to Starting Work Perform Install Protective Coverings

4 4.11.5 b. Within 24 hours of ships arrival Inspect Conduct an inspection by ACM Project Manager

5 4.6 Within first 25% of Work Performance Period

Deliver Conduct and provide Condition…