Attachment_M_FINANCIAL_REPORTING_533.pdf
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- Attached to
- Facilities Operations and Maintenance Services Federal contract opportunity
- Solicitation number
- NNG16572637R-1
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Attachment M Financial Management Reporting 533
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ATTACHMENT M
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP NN16572637R
CONTRACT TBD
Contract TBD
Attachment M
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
This contract will have two sections: a Core Element section (CPFF and CPIF), and an
IDIQ Task Order section (CPIF, CPFF, or FFP). The Core Elements will include the following breakout:
SCHEDULED MAINTENANCE:
CORE
DDL
UPS
UNSCHEDULED MAINTENANCE
OPERATIONS:
BUILDING OPERATIONS
CENTRAL PLANT OPERATIONS
OTHER FACILITY SERVICES:
SERVICE REQUESTS
PLANNING/ESTIMATING
The IDIQ Task Order section will be broken out as follows:
IDIQ TASK SUMMARY
TASK 1
TASK 2
TASK 3, etc.
For the Core Elements portion of the contract, the Contractor’s 533 Reports shall contain an individual 533 Report for each Core element and a summary 533 Report of all Core element costs.
For the IDIQ portion of the contract, an individual 533 Report shall be provided for each
Task Order and a summary 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d, below.
(06/2014) 3
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total
Direct Labor Hours (prime and subcontractors) and Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and Actual Total Cost amount shown in the current month for each individual Core Element and for each individual IDIQ Task Order. (For example, the Total Estimated Cost amount shown for
June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core elements and each individual task order’s estimated costs, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533 Q format within 30 working days after contract award.
Initial NF533 M reporting shall begin NO LATER than 10 days following the close of the contractor’s accounting period after initial incurrence of cost. After the initial report, the NF 533 M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The NF533 Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost and hour data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Total Prime Direct Labor Regular Hours
Total Prime Direct Labor Overtime Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Regular Hours
Subcontractor A Direct Labor Overtime Hours
Subcontractor B Direct Labor Regular Hours
Subcontractor B Direct Labor Overtime Hours
(06/2014) 4
Subcontractor C Direct Labor Regular Hours
Subcontractor C Direct Labor Overtime Hours
Total Subcontractors Direct Labor Regular Hours
Total Subcontractors Direct Labor Overtime Hours
3. Total Prime and Subcontractors Direct Labor Regular Hours
Total Prime and Subcontractors Direct Labor Overtime Hours
TOTAL HOURS
4. Prime Direct Labor Costs:
Total Prime Direct Labor Regular Costs
Total Prime Direct Labor Overtime Cost
TOTAL PRIME DIRECT LABOR COST
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontractor A
b. Subcontractor B
c. Subcontractor C, etc.
d. Subtotal Subcontractor Cost
e. Uniforms
f. Supplies
g. Vehicles
h. Vehicle Expenses
i. Elevator Maintenance Service
j. Chemical Water Treatment
k. Fuel Oil Cleaning
l. Fencing Repairs
m. Energy Management & Control Systems Maintenance
n. Consulting
o. Miscellaneous
p. Other (specify)
Total ODC’s
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
(06/2014) 5
11. Subtotal Cost-Plus-Fixed-Fee (CPFF)
12. Technical Performance Incentive Fee Earned
13. Total Cost Plus Fixe Fee Plus Technical Performance Incentive Fee
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