N32205-15-R-3000.pdf

CODE

(Hour)

PAGE(S)

until 03:30 PM local time 20 Feb 2015

X

A

X B

X C X D

EX

X

G

F 48 - 59

60 - 67

X H 68 - 77 elizabeth.waller@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 77

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N32205 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

471 East C Street, Norfolk, VA conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ELIZABETH J. WALLER 757-443-5915

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 12

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

15 - 16 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 17 - 20 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 21 - 32 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

33 - 46

PART II - CO NTRACT CLAUSES

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP64

NAVAL STATION NORFOLK

NORFOLK VA 23511-2419

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

16 Dec 2014

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N32205-15-R-3000

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

FFP

Category "A" Work Items

FFP

Prepare for and accomplish the Regular Overhaul/Dry-docking of USNS

RICHARD E. BYRD (T-AKE 4)

Proposed Hazardous Waste handling fee rate in accordance with Work Item

023 7.4.1_____%

Proposed unit price per KWh in accordance with Work Item 011 7.1.1.4

Proposed unit price per gallon of potable water in accordance with Work

Item 011 7.1.3.2 $_____

Proposed unit price per gallon of distilled water in accordance with Work

Item 011 7.1.4.2 $_____

Proposed unit price per crane usage in accordance with Work Item 011

7.8.1$_____

FOB: Destination

NET AMT

0002 1 Each

OPTION

FFP

Additional Government Requirements

FFP

Additional Government Requirements (AGR)

(15,000) man-hours @ _______ per man-hour = _____________

0003 1 Each

OPTION

FFP

Other Direct Costs (ODC)

FFP

OTHER DIRECT COSTS (ODC) BASE $500,000

PROPOSED G&A RATE __________ SUBTOTAL $__________

PROPOSED PROFIT RATE __________ SUBTOTAL $ __________

OPTION

FFP

Category "B" Work Item

FFP

CAT "B" Work Item 025 - Physical Security at Private Contractor’s Facility in Force Protection Conditions

0004AA 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

7.11 COST TO ESTABLISH SECURITY AT PRIVATE CONTRACTOR'S

FACILITY IN FORCE PROTECTION CONDITION BRAVO

0004AB 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

7.12 COST TO ESTABLISH SECURITY AT PRIVATE CONTRACTOR'S

FACILITY IN FORCE PROTECTION CONDITION CHARLIE

0004AC 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

7.13 COST TO ESTABLISH SECURITY AT PRIVATE CONTRACTOR'S

FACILITY IN FORCE PROTECTION CONDITION DELTA

0004AD 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

7.14 COST TO MAINTAIN SECURITY AT PRIVATE CONTRACTOR'S

FACILITY IN FORCE PROTECTION CONDITION BRAVO

0004AE 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

FACILITY IN FORCE PROTECTION CONDITION CHARLIE

0004AF 1 Each

OPTION

FFP

WI 025 SECURITY

FFP

FACILITY IN FORCE PROTECTION CONDITION DELTA

0005 1 Each

FFP

Category "B" Work Item

FFP

CAT “B” Items Work Item 030 Continuation of Services $________

PART 1 - THE SCHEDULE

CLIN 0001 - Category A Items– See Attachment J-2

CLIN 0002 - The Offeror shall indicate the fully loaded man-hour Labor rate (including profit, QA, supervision, support functions). This rate will be used in evaluating the offeror's proposal and shall be the rate for pricing changes negotiated under the "Additional Requirements" clause up to the maximum number of man-hours specified herein.

The contractor agrees that the number of manhours included in its price proposal for such AGR shall include only direct production manhours. For these purposes, direct production manhours are for skilled labor at the journeyman level expended in direct production as exemplified by the following functions:

Abrasive cleaning/blasting Tank cleaning

Welding Machinists (inside and outside)

Burning Brazing

Carpentry Electrical Work

Electronic Work Shipfitting

Lagging Painting

Boilermaking Pipefitting

Sheetmetal Work Engineering

Rigging Staging/scaffolding

General Labor Fire Watch

Direct production manhours will not include those functions (whether charged directly or indirectly by the offeror's accounting system) which are herein defined as support for production functions. Necessary support functions shall be considered to be included in the offeror's fully burdened rate for direct production manhours. Examples of support functions include:

Testing Quality Assurance

Planning Cleaning (except tank cleaning)

Material handling & Warehousing Security

Surveying Administration

Transportation Purchasing staff

Lofting Other indirect support

Supervision

CLIN 0003: Other Direct Costs - The rates proposed for profit and G&A on CLIN 0002 above shall be the same rates used by the Contractor in its responses to RFPs issued under the contract. The Contracting Officer will apply these rates to the ODCs for each RFP when it is negotiated and / or settled.

The base cost does not include the profit or G&A rates. Include the final figure that results when proposed G&A and profit rates are applied to the base price in your total price for offer evaluation purposes. (This does not include any material cost for Category “A” items. The material cost for Category “A” should be included under CLINs 0001 and

0002).

CLINs: 0004 and 0005: CAT B Items – See Attachment J-3

Section C - Descriptions and Specifications

CLAUSES INCORPORATED BY FULL TEXT

C-1 GENERAL

The Contractor shall prepare for and accomplish the voyage repairs, overhaul, or alterations of the USNS RICHARD

E. BYRD, T-AKE 4 as specified herein and in accordance with the Work Package as provided in Attachment J-1.

1. Eligible contractors must be capable of performing the full scope of the solicitation within their own facilities, utilizing their own shops and work force or be capable of subcontracting for these elements beyond their managerial, technical, or physical capability or capacity. Contractors must assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

2. Eligible contractors must be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/off ship production and component/system testing and trials. The contractor shall provide industry certifications such as, MSRA, ABR, or ISO Certifications that would further emphasize the contractor's ability to perform the work. To be determined responsible, a prospective contractor must submit acceptable evidence to demonstrate the prospective contractor's ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) at the time of award. The contractors' proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award: To be determined responsible, a prospective contractor must possess a Master Ship Repair Agreement (MSRA), Agreement for Boat Repair (ABR) or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate the prospective contractor’s ability to obtain required resources.

This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) at the time of award.

The contractors’ proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm’s eligibility for contract award:

a. Administration/Management Control. Established organization geared toward ship repair at all levels of size, value and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control and subcontractor control.

b. Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios.

Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

c. Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

d. Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. They shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package

e. Material/Procurement Control. A material purchasing department with staff. Procedures for control of material

(purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

f. Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

g. Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive

Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards

h. Safety/security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

i. Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage and disposal. Appropriate state/federal agency issued hazardous waste generator number. Disposal records which indicate type of material, date and place of disposal.

j. Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

o Pier, with services in place in which the CLASS size ship can access and be berthed at o Structural Shop o Machine Shop o Pipe Shop o Electrical/Electronic Shop o Carpentry Shop o Rigging Equipment o Dry-dock – when required for docking of vessel in performance of the specification

4. The government reserves the right to perform site survey for verification of policies, procedures, capabilities and facilities prior to award.

C – 2 List of Standard Work Items included for this solicitation:

SECTION 0000 GENERAL REQUIREMENTS

NOT SEPARATELY PRICED (NSP) REQUIREMENTS

0001 Intent, Scope, General Requirements and

Definitions

0002 Technical and Manufacturer’s Representatives

0003 Approach, Berth, and Mooring Requirements

0004 Testing and Quality Assurance

0005 Electrical Safety Procedure Requirements

0006 Heavy Weather Plan

SECTION 0000 CATEGORY “A” WORK ITEMS

0010 Furnish Office for Overhaul Management Team (OMT)

0011 Furnish General Services

0012 Telephone Services

0013 Project Planning and Production Status

Monitoring Reports

0014 Preparation of Weight and Moment Report

0015 Integrated Logistics and GFM Support Requirements

0016 Fire Protection and Ship’s Safety Program

0017 Handling Ship’s Stores

0018 Delivery and Redelivery of the Vessel

0020 Gas Free Certificates

0021 Clean and Gas Free Tanks, Voids, Cofferdams and Spaces

0022 Dock Trials and Sea Trial

0023 Hazardous Waste Disposal

SECTION 0100 HULL STRUCTURE

0101 Roller Chock Replacement

0102 Cargo Door Modification (T-ALT-361)

0103 Freeze Chill Decking Shipyard Support

0104 Freeze Chill Decking, Structural, Piping, and Electrical Support (T-ALT 204)

0106 Improved Point Detection Sys (T-ALT 378)

0107 Forward Mast Anchor Light TALT 266

0108 Liquid Cargo Deck NonSkid Renewal

0110 Renew Non-Slip 02 LEVEL FWD OF HOUSE

0109 Deck House Preservation

0111 Replace Chain Fairlead TALT 307

SECTION 0200 PROPULSION MACHINERY

0201 MDE No 1 AND 4 - 6K HR MAINT TECH REP

0202 Vulkan Coupling Annual Inspection

0203 MDG Splash Oil and Test Circuit Mod TALT 381

0210 06 Level MCCS Work Station Installation

SECTION 0300 ELECTRICAL

0301 PROPULSION MOTOR AND COOLER CLEANING

0302 Clean HV/SS and Emergency Switchboards

0303 PLC Survey

0304 HV Jumper Cable Replacement

0305 Install ABT for MDG Water Mist (T-ALT 196)

SECTION 0400 COMMUNICATION AND NAVIGATION

0401 GMDSS Upgrade (T-ALT 337)

0403 HF Antenna and Tilt Base Antenna T-ALT 380

SECTION 0500 AUXILIARY MACHINERY SYSTEMS

0501 Aft AFFF Piping-Flight Deck Sprinkling System

0502 Aft AFFF Piping-Helo Hanger Sprinkling System

0503 Chloropac Installation (T-ALT 170)

0505 Vacuum Sewage System Piping Flush

0506 Crane Cooling System Modification (T-ALT 176)

0508 Cargo Brine System Valves TALT 349

0509 Firemain Isolation Valve Installations

0514 Bowthruster Gearbox Vent TALT 291

0518 HP Air Union Nut Replacement

SECTION 0600 OUTFIT, FURNISHINGS and HABITABILITY

0601 Galley Equipment Calibration

0606 Life and Rescue Boat Release Hook Upgrade (T-ALT 376)

0608 Galley HVAC Mods TALT330 ABS Reqd

SECTION 0800 HEATING, VENTILATION and AIR CONDITIONING

0801 Install Fan Coils in COSAL Storeroom (T-Alt 283)

0802 Laundry Exhaust Duct Cleaning

0803 Galley Exhaust Duct Cleaning

0805 IMECO CHILLER SHIPYARD SUPPORT

0806 IMECO HVAC SHIPYARD SUPPORT (T-ALT 319)

SECTION 0900 DRYDOCKING

0901 Dry-Docking and Undocking Vessel

0904 Propeller Shaft and Stern Tube Inspection (ABS)

0905 Stern Tube Seal Inspection

0907 Propeller Shaft Horizonal Proximity Probe Installation

0908 Renew Seachest, Rope Guard, & Bow Thruster Zincs

0909 Underwater Hull Cleaning and Painting

0910 Inspect and Test Cathodic Protection System

0912 Remove SW-V-211 and SW-V-248 Install Hull Inserts

0915 Anchor Upgrade TALT 326

0917 Shaft Grounding Interference Removal

0922 Bilge Alarm Installation

0923 Propeller Boss Cap Replacement (T-ALT 325)

SECTION 1000 UNREP GEAR

1001 Renew Flight Deck Non-Skid

1005 Refurbish UNREP Blocks and Preservation and Painting of Kingpost

CATEGORY “B” WORK ITEMS

0025 Physical Security at Private Contractor’s Facility in Force Protection Conditions Bravo-Delta

0030 Continuation of Services

Section D - Packaging and Marking

WOOD PACKAGING MATERIAL (WPM) - ADDITIONAL DELIVERY INSTRUCTIONS

In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood

Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org).

All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved

"DUNNAGE" stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

http://www.alsc.org/

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0004AA Destination Government Destination Government

0004AB Destination Government Destination Government

0004AC Destination Government Destination Government

0004AD Destination Government Destination Government

0004AE Destination Government Destination Government

0004AF Destination Government Destination Government

0005 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

252.217-7005 Inspection and Manner of Doing Work JUL 2009

252.217-7006 Title DEC 1991

252.217-7013 Guarantees DEC 1991

Section F - Delivery and Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 04-MAY-2014 TO

17-JUN-2015

N/A N/A

0002 POP 04-MAY-2014 TO

0003 POP 04-MAY-2014 TO

0004 POP 04-MAY-2014 TO

0004AA POP 04-MAY-2014 TO

0004AB POP 04-MAY-2014 TO

0004AC POP 04-MAY-2014 TO

0004AD POP 04-MAY-2014 TO

0004AE POP 04-MAY-2014 TO

0004AF POP 04-MAY-2014 TO

0005 POP 04-MAY-2014 TO

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay Of Work APR 1984

252.217-7009 Default DEC 1991

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP

2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the

Contractor shall, in place of actual damages, pay to the Government liquidated damages of $122,158 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and

Service clause in this contract.

(End of clause)

F-1 SHIP AVAILABILITY PERIOD

It is anticipated that ship will arrive at Contractor’s yard on or about 04 May 2015. All work shall be completed in no more than 45 calendar days from actual start date designated by the Government at time of contract award.

Section G - Contract Administration data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N32205

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code N62387

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

Not Applicable

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

MSCHQ_WAWF@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

CLIN #

Contract Price Through Mod P0000x

Complete

Contract Completed

Less Retainage

Less Prev Payments

Amount due this Invoice

Total Invoiced to Date ($)

0004 Option

0004A A Option

0004A B Option

0004AC Option

0004A D Option

0004AE Option

0004AF Option

0005 Option

Military Sealift Command

Administering Contracting Officer

Military Sealift Command Ship Yard Representative

Port Engineer

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)

The information contained in this instruction is supplemental to DFARS 252.232-7006.

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving

Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, “Leave Blank.”

In some situations the WAWF system will pre-populate the “Pay DoDAAC,” “Admin By DoDAAC” and “Issue By

DoDAAC.” The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If Receiving Reports are required, ensure that the “Inspection” and “Acceptance” defaults of “destination” for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit

Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the “Send More Email Notifications” link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact’s

(TPOC) or Contracting Officer’s Representative’s (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

(End of instructions)

Section H - Special Contract Requirements

H-1 THRU H-19

H-1 EMPLOYMENT OF NAVY PERSONNEL RESTRICTED (DEC 1988)

In the performance of this contract, the Contractor will not use as a consultant or employ (on either a full or part time basis) any active duty Navy personnel (civilian or military) without the prior approval of the Contracting Officer.

Such approval may be given only in circumstances where it is clear that no laws and no DoD or Navy instructions, regulations, or policies are contravened and no appearance of a conflict of interest will result.

H-2 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the

Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Ricky E. Jennings

ADDRESS: 471 East C Street (Bldg SP64/2 nd

Fl)

Norfolk, VA 23511

TELEPHONE: (757) 443-5961

EMAIL: ricky.jennings@navy.mil

H-3 EXECUTION OF CATEGORY B ITEMS

(a) Category B items are items of work whose necessity is not known at the time of contract award. These items are priced by the Contractor during solicitation and may be exercised unilaterally by the Contracting Officer, if required.

(b) The Contracting Officer will notify the Contractor in writing prior to the completion of the associated PWS

Work Item when Category B items are required to be accomplished as part of this contract. Those items that are deemed NOT necessary by the Government will not be exercised.

H-4 NAVSEA 5252.223-9114 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NOV 1996)

(a) GENERAL

(1) The Contractor shall comply with the Resource Conservation and Recovery Act (RCRA), the Comprehensive

Environmental Response, Compensation, and Liability Act of 1980 (CERCLA), 10 U.S.C. 7311 and all other applicable Federal, State and local laws, codes, ordinances and regulations for the management and disposal of hazardous waste.

(2) Nothing contained in this special contract requirement shall relieve the Contractor from complying with applicable Federal, State, and local Laws, codes, ordinances, and regulations, including obtaining licenses and mailto:ricky.jennings@navy.mil permits, giving notices and submitting reports, in connection with hazardous waste management and disposal in the performance of this contract. Nothing contained herein shall serve to alter either party's liability or responsibility under CERCLA.

(3) Materials contained in ship systems are not waste until after removal from the system.

(b) IDENTIFICATION OF HAZARDOUS WASTES

Work item 023 of this contract identifies the types and amounts of hazardous wastes that are required to be removed by the Contractor, or that are expected to be generated, during the performance of work under this contract.

(c) GENERATOR IDENTIFICATION NUMBERS

(1) Documentation related to hazardous waste generated solely by the physical actions of ship's force or Navy employees on board the vessel shall only bear a generator identification number issued to the Navy pursuant to applicable law.

(2) Documentation related to hazardous waste generated solely by the physical actions of Contractor personnel shall only bear a generator identification number issued to the Contractor pursuant to applicable law. Regardless of the presence of other materials in or on the shipboard systems or structures which may have qualified a waste stream as hazardous, where the Contractor performs work on a system or structure using materials (whether or not the use of such materials was specified by the Navy) which by themselves would cause the waste from such work to be a hazardous waste, documentation related to such waste shall only bear a generator identification number issued to the Contractor.

(3) Documentation related to hazardous waste generated by the combined physical actions of Navy and

Contractor personnel shall bear a generator identification number issued to the Contractor pursuant to applicable law and shall also cite in the remarks block a generator identification number issued to the Navy pursuant to applicable law.

(4) Notwithstanding paragraphs (c)(1) - (c)(3) above, hazardous wastes are considered to be co-generated in cases where: (a) the Contractor merely drains a system and such drainage creates hazardous waste or (b) the

Contractor performs work on a system or structure using materials which by themselves would not cause the waste from such work to be hazardous waste but such work nonetheless creates a hazardous waste.

Documentation related to such co-generated waste shall bear a generator identification number in accordance with the provisions of paragraph (c)(3) above.

(5) In the event of a failure by the parties to agree to the assignment of a generator identification number to any hazardous waste as set forth in paragraphs (c)(1) through (c)(4) above, the Government may direct which party or parties shall provide generator identification numbers for the waste and such number(s) shall be used on all required documentation. Any disagreement with this direction shall be a dispute within the meaning of clause of this contract entitled "DISPUTES" (FAR 52.233-1). However, the Contractor shall not stop any work but shall continue with performance of all work under this contract as specified in the "DISPUTES" clause.

(6) Hazardous Waste Manifests For wastes described in (c)(2), (c)(3), and (c)(4) above (and (c)(5) as applicable), the Contractor shall sign the generator certification on the Uniform Hazardous Waste Manifest whenever use of the Manifest is required for disposal. The Contractor shall obtain concurrence with the categorization of wastes under paragraphs (c)(3) and (c)(4) above before completion of the manifest. Manifests prepared pursuant to paragraph (c)(1) above shall be presented to the Contracting Officer for completion after the hazardous waste has been identified.

(7) For purposes of paragraphs (c)(2) and (3) herein, if the Contractor, while performing work at a Government facility, cannot obtain a separate generator identification number from the State in which the availability will be performed, the Contractor shall notify the Contracting Officer 3 business days of receipt of written notification by the State. After obtaining Contracting Officer approval, the Contractor shall use the Navy site generator identification number and insert in the remarks block the contractor generator identification number issued for the site where his main facilities are located. For purposes of paragraph (c)(1) herein, if the work is being performed at a contractor facility and the Government cannot obtain a separate generator identification number for the State, the Government shall use the Contractor site generator identification number and shall cite in the remarks block a

Navy generator identification number. In both instances described above, the Contractor shall prepare the

Uniform Hazardous Waste Manifest described in paragraph (c)(6) above and present it to RMC for completion.

H-5 PREVENTION OF THE DISCHARGE OF OIL AND HAZARDOUS SUBSTANCES (DEC 1988)

(a) POLICY. In compliance with Executive Order Number 117552 (38 F.R. 34793), the policy of the Department of the Navy is to conform to the provisions of the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq), and the Oil Pollution Act of 1990, as amended (33 U.S.C. 2701 et seq), insofar as these Acts prohibit the discharge of oil, oily mixtures, and hazardous substances, and regardless of whether or not these Acts pertain specifically to the Naval vessel and shore activities. The provisions of this clause are intended to implement that policy with respect to the vessel(s) being constructed or undergoing repair and overhaul under this contract.

(b) Definitions. For the purpose of this clause, the terms "oil," "oily mixtures," "hazardous substance," and

"discharge" shall have the meanings as defined in the Acts referred to in Paragraph (a) of this clause and other environmental statutes.

(c) Trials. Prior to commencement of any dock or sea trials hereunder, the Contractor shall assure the MSCREP by demonstrations, completed test memoranda, or other means reasonably acceptable to the MSCREP that all equipment, the function of which is to prevent the accidental discharge of oil, oily mixtures, or hazardous substances from the vessel, that the Contractor is required by the specifications to install, are fully operable.

(d) Reports. The contractor shall, as soon as he has knowledge of any discharge of oil, oily substance, or hazardous substance from the vessel, immediately notify the MSCREP thereof and shall immediately take all reasonable steps to prevent further discharge. Within 24 hours thereafter, the Contractor shall file with the MSCREP the "Oil or

Hazardous Substance Discharge Report" set out in the DD Form 1423 herein.

(e) Liability. The Contractor shall not be liable for the costs incurred by the Government for the removal of such oil, oily mixture, or hazardous substance, except that the Contractor shall be liable to the Government for all such costs of removal where such discharge was the result of willful negligence or willful misconduct within the privity and knowledge of the Contractor.

H-6 DOCUMENTATION OF REQUESTS FOR EQUITABLE ADJUSTMENT/CLAIMS (JAN 1991)

(a) For the purpose of this clause, the term "contractor adjustment request" (CAR) includes (1) a request for an

"equitable adjustment" of the contract price, schedule or other contract terms and conditions that is asserted on the basis of a written order of the Contracting Officer designated as a change order in accordance with FAR 43.2, the

Additional Requirements Clause, or on the basis of a constructive change and (2) any "claim" as defined at FAR

33.201.

(b) Whenever the Contractor submits a CAR to the Contracting Officer, the CAR shall include a "Contractor's

Proposal" fully supporting the CAR. The Contractor's Proposal shall, to the extent required by the Contracting

Officer, include the following:

(1) A description of work required by the contract, including citations to the contract, before the factual events, which led to the CAR;

(2) A detailed report on the status of the work as originally required by the contract;

(3) A description of new work required by the change order or other events which led to the CAR;

(4) A list of components, equipment, and other identifiable property involved in the CAR. The status of manufacture, procurement, or installation of Contractor Furnished Property is to be indicated. The status of specified design and production work. Items of raw material, purchased parts, components, and other identifiable hardware, which are made excess by the change and which are not to be retained by the

Contractor, are to be listed for later disposition;

(5) A description of work completed which is deleted, or will be deleted, by the events, which led to the CAR;

(6) A description of interferences and inefficiencies involved in performing the work;

(7) A description of each element of work disruption and exactly how work has been, or will be, disrupted, including:

(i) The calendar period of time during which disruption occurred, or will occur;

(ii) Area(s) aboard the ship where disruption occurred, or will occur;

(iii) Trade(s) disrupted, with a breakdown of manhours for each trade;

(iv) Scheduling of trades before, during, and at the period of disruption;

(v) Description of measures taken to lessen the disruptive effect.

(8) Delay in delivery attributable solely to the events, which led to the CAR;

(9) Other new work attributable to the events which led to the CAR;

(10) Supplementing the foregoing, a narrative statement of the direct causal relationship between any alleged

Government act or omission, and the claimed consequences thereof, cross-referenced to the detailed information provided as required above;

(11) A Contract Pricing Proposal (SF 1411) of costs for the CAR, including material, labor, indirect costs and other associated costs;

(12) A statement of costs budgeted for the work as originally specified under the contract (prior to the events leading to the CAR).

(c) The information furnished for each CAR shall be in sufficient detail to permit the Contracting Officer to make a determination and take the appropriate contract action. The Contractor shall have the obligation to timely deliver to the Contracting Officer any requested additional information concerning the CAR.

(d) Each CAR shall include all certifications required by statute and regulation appropriate for a claim of its dollar amount.

H-7 ADDITIONAL REQUIREMENTS (JAN 1991) CLINS 0002 and 0003.

(a) (1) The Contractor shall schedule the performance of all items of the work package, including the Category

“B” Items set forth in CLIN 0004 through CLIN 0005 and the Contractor Price Breakdown, so as to permit up to a total of 15,000 direct production (both prime and subcontractor) manhours of work to be performed as "Additional Requirements" (including supplemental, emergent and new work). The contractor agrees that these Additional Requirements manhours, if ordered, shall be performed concurrently with the aforementioned work items, during the contract period of performance, without impacting, accelerating, or causing delay or disruption to the work required by the aforementioned work items, to any other

Government contract, or to any other work in progress for the Government.

(2) The "Additional Requirements", if required, shall be ordered during the contract period of performance, as may be modified, on the following schedule:

(i) No more than 75% of the hours during the second quarter of the contract availability.

(ii) No more than 50% of the hours during the third quarter of the contract availability.

(iii) No more than 30% of the hours during the fourth quarter of the contract availability.

(iv) No more than 20% of the hours during the 20 days prior to redelivery of the vessel by the shipyard, as such date may be extended by contract modification.

(b) Whenever the Government orders Additional Requirements pursuant to this clause, the contractor shall submit a firm fixed price proposal for such work. This proposal shall be submitted within 3 days of the receipt of the

Government's request for a proposal, or within such additional time provided in writing by the Contracting Officer.

The contractor's failure to submit its proposal within the 3 days, or such extended period of time, may be considered a failure of the parties to negotiate a fair and reasonable price for the "Additional Requirements" and will permit the

Contracting Officer to take any of the three options set forth in subparagraph (c) below. "Additional Requirements" proposals shall be priced using the fully loaded rate set forth in Section B, CLIN 0002 and CLIN 0003. The

Contractor shall indicate the fully loaded manhour labor rate (including profit, G&A, QA, supervision, support functions, and all indirect charges). This rate will be used in evaluating the Contractor's proposal and also will be used for negotiating changes as required by this clause. The contractor agrees that the number of manhours included in its price proposal for such Additional Requirements shall include only direct production manhours. For these purposes, direct production manhours (both prime and subcontractor) are for skilled labor at the journeyman level expended in direct production as exemplified by the following functions:

Abrasive cleaning/blasting Tank cleaning

Welding Machinists (inside and outside)

Burning Brazing

Carpentry Electrical Work

Electronic Work Shipfitting

Lagging Painting

Boilermaking Pipefitting

Sheetmetal Work Engineering

Rigging Staging/scaffolding

General Labor Fire Watch

Direct production manhours will not include those functions (whether charged directly or indirectly by the offeror's accounting system) which are herein defined as support for production functions. Necessary support functions shall be considered to be included in the offeror's fully burdened rate for direct production manhours. Examples of support functions include:

Testing Quality Assurance

Planning Cleaning (except tank cleaning)

Material handling & Warehousing Security

Surveying Administration

Transportation Purchasing staff

Supervision (Technical Representative Lofting services as required by the MSC Other indirect support representative shall be reimbursed outside of this clause.)

Material costs will not be included in the "Additional Requirements" direct production manhour rate. Material costs and profit for material costs shall be proposed as part of the contractor's proposal if "Additional Requirements" are ordered.

(c) Upon receipt of the Contractor's price proposal for the "Additional Requirements" the Contractor and the

Contracting Officer shall negotiate the scope of the effort. If a fair and reasonable price cannot be negotiated between the Contractor and the Contracting Officer, the Contracting Officer reserves the right to:

(1) Have the work performed by the Government;

(2) Conduct a separate competitive procurement for the "Additional Requirements," resulting in the award of a contract which may be performed during the original period of performance of this contract;

(3) Defer the work to a designated post-overhaul repair period, which will be the subject of a separate procurement.

In cases of (1) and (2) above, Government personnel and/or other contractor personnel may perform the "Additional

Requirements" during the performance period of this contract at the initial prime contractor's facility pursuant to the

"Access to Vessels" clause.

(d) (1) The Contractor warrants and hereby certifies that its price for the firm fixed portion of this Contract

(CLINs 0001 through 0004 and 0005) does not include any amount for the "Additional Requirements"

(CLINs 0002 through 0003). The exercise of “Additional Requirements” (CLINs 0002 through 0003) in whole or in part will not constitute an order for additional work, nor shall it obligate the Government to order additional work or obligate the Contractor to perform any additional work. Exercise of “Additional

Requirements” (CLINs 0002 through 0003) will be for the purpose of providing funding. In the event the

Government requires additional work, authorization to proceed shall be made by only the Contracting

Officer through a written Technical Direction Letter (TDL). A TDL may authorize individual or multiple

Additional Requirements. Upon receipt of a TDL the Contractor may proceed with the work authorized therein, provided sufficient funding remains on each applicable CLIN. Each TDL shall contain, at a minimum, a serial number for reference purposes, the work to be performed, the agreed price, the applicable CLINs and the amount that may be invoiced to each, and the total authorized value for all issued

TDLs. The Contractor is to perform and invoice against CLINs 0002 through 0003 ONLY for work that has been AUTHORIZED in a TDL. All funding remaining on CLINs 0002 through 0003 at Contract completion shall be de-obligated

(2) It is recognized, however, that, should the Government elect to pursue the options outlined in subparagraph (c) (1) and (2) above, the presence of the Government or another contractor may delay, disrupt or otherwise adversely impact upon the performance of this Contract. Consequently, the contractor's price for the firm fixed price portion of the Contract (CLINs 0001 through 0004 and 0005) will be deemed to include all costs, if any, of supporting one or more third parties (including government employees and/or other contractor's workers) at the overhaul site in performance of "Additional Requirements", should the government elect to pursue such a course.