LEP_Industry_Day_Brief_13_May_2015_Final.pptx

LASER EYE PROTECTION (LEP) THREAT SPECTACLES

INDUSTRY DAY

Presented to: Industry Presented by: NAVAIR PMA202 13 May 2015 NAVAIR Public Release, SPR-2015-417 DISTRIBUTION STATEMENT A: Approved for Public Release; Distribution is Unlimited

Captain Nora Burghardt

PMA202, Program Manager

LEP INDUSTRY DAY

PURPOSE

To ensure a common understanding of:

Government’s anticipated LEP Threat Spectacles requirements

To gather questions and/or comments regarding the Draft Statement of Work (SOW), Draft Specification, and Draft Section B Contract Line Item Number (CLIN) Structure

To obtain industry feedback

AGENDA

CONTRACTS

Tyesha Parker PMA202, Contract Specialist

DISCLAIMER

Today’s remarks by Government officials involved in the PMA202 LEP Threat Spectacles Industry Day should not be considered a guarantee of the Government’s course of action in proceeding with the program. The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances including internal and external comments. The formal solicitation, when issued, is the only document that should be relied upon to determine the Government’s requirements.

ADMINISTRATIVE REMARKS

All attendees must sign in at entrance

Please silence cell phones and pagers

Note-taking allowed

No recording devices or photography

No Classified information will be shared at this time

This is an informational brief only

No information exchanged at this briefing or during follow-on one-on-ones will be considered “Bid and Proposal Information” or “Source Selection Sensitive Information”

No questions during the brief

Please submit written questions at the end of the brief using the form provided at registration:

Proprietary information/data must be marked as such Identify Company and Point of Contact information

Answers to all answerable questions will be published

Responsibility rests with industry to clearly identify any info provided to the Government that includes confidential business strategy

Questions may be submitted up until 4:00 p.m. EST on 29 May 2015

Provide any questions or comments via e-mail to the following addresses:

tyesha.parker@navy.mil and jamie.billig@navy.mil Questions/Comments from Industry are due NLT 29 May 2015 Any questions containing technical and/or International Traffic in Arms Regulations controlled information must be encrypted when transmitted

Industry Day Brief, answers to written questions, and a list of industry attendees will be made available on FedBizOpps

POINTS OF CONTACT

Any questions or inquiries concerning the LEP Threat Spectacles acquisition should be submitted to:

Mr. Jamie Billig NAVAIR Procuring Contracting Officer (PCO) jamie.billig@navy.mil

Ms. Tyesha Parker NAVAIR Contracts Specialist tyesha.parker@navy.mil

CONTRACTS

Jamie Billig PMA202, Procuring Contracting Officer

CONTRACT STRATEGY OVERVIEW

Contract Type

Full and Open Competition

Fixed Price Contract for Development/Non-Recurring Engineering (NRE) with Fixed Price Options for Production Units and Prescription (Rx) Units

Anticipate release of Draft RFP September 2015

Contract Length

Base Period of Performance for Engineering and Manufacturing Development Effort plus options for production

DRAFT CLIN STRUCTURE

Base CLINs:

0001 – LEP Spectacle NRE – Firm Fixed Price (FFP) 0002 – LEP Spectacle Prototype Test Units (62) (FFP) 0003 – Rx Prototype Test Units (18) (FFP) 0004 – Contract Data Requirement List (CDRL) (FFP)*

Option CLINs for Priority 1 Production Units:

0101 – LEP Spectacle Priority 1 Production Units (FFP)**

0102 – Contract Data Requirement List (CDRL) (FFP)* 0103 – Rx Units (FFP)

* Not Separately Priced ** Variable Quantity Pricing Bands

DRAFT CLIN STRUCTURE

Option CLINs for Priority 2 Production Units:

0201 – LEP Spectacle Priority 2 Production Units (FFP)**

0202 – Contract Data Requirement List (CDRL) (FFP)* 0203 – Rx Units (FFP)

* Not Separately Priced ** Variable Quantity Pricing Bands

LEP PROGRAM DESCRIPTION

Sharon Baker PMA202, LEP Integrated Product Team Lead (IPTL)

PROGRAM DESCRIPTION / BACKGROUND

LEP is designed to reduce damage to the eye from a variety of laser threats. Threats to the aircrew come from both unintentional friendly sources and unfriendly sources. Aircraft and pilot lasing incidents are increasing, with the majority of the incidents occurring at night during aircraft takeoff and landing. Additionally, lasing of aircraft and pilots is becoming an issue for the public sector and can potentially become a threat during routine use of public/commercial facilities.

NAVAIR has been tasked by Naval Operations (OPNAV) to design, produce, and deploy a multiple wavelength threat spectacles for Navy and Marine fixed- and rotary-wing aircrew.

PROGRAM DESCRIPTION

The LEP Threat Spectacles will provide protection from known and emerging laser threats and be compatible with aircrew Personnel Protective Equipment (PPE).

LEP Threat Spectacles Program is anticipated to be designated as an Abbreviated Acquisition Program (AAP).

LEP Threat Spectacles Program is Pre-Milestone B with the anticipated Milestone B decision in FY16/Q4.

PROGRAM DESCRIPTION CONTINUED

Inventory Objective for LEP Threat Spectacles Program is 3,500 spectacles to outfit all platforms

Multi-phase Developmental Test (DT) of LEP Spectacles will focus on verifying requirements for all Aircraft Platforms

REQUIREMENTS OVERVIEW (PROGRAM MANAGEMENT)

Establish and maintain management of technical and contractual performance including: program planning and control, cost and scheduling, subcontractor control, financial management, data management, systems engineering management, risk management, and configuration management

Develop, maintain, and manage a Contractor Integrated Master Schedule (CIMS)

Host a Post-Award Meeting between Contractor and Government personnel no later than 30 working days after contract award at the Contractor’s facility

Conduct weekly IPT meetings with the Government via audio teleconference to review program/engineering performance

Participate, via teleconference, in the PMA202 monthly Risk Working Group (RWG) and Risk Management Board meetings

Identify risks Formulate risk mitigation plans Complete risk mitigation steps Provide status of risk-related activities

Adhere to PMA202 Configuration Management Plan

After successful completion of Physical Configuration Audit (PCA) the Government will take responsibility for configuration control

Conduct annual Program Management Reviews (PMRs) with Government participation at the Contractor’s facility

Brief cost, schedule, performance, risks and issues impacting the overall program

Provide status of action items from previous PMRs

Develop PMR meeting minutes for Government review and approval

LEP SYSTEMS ENGINEERING

Lan Phan PMA202, LEP Lead Systems Engineer

REQUIREMENTS OVERVIEW (SYSTEMS ENGINEERING)

OPNAV requirements identified two Key Performance Parameters (KPP) KPP1: Laser Protection KPP2: Visual and Physical Compatibility and Acuity (user acceptance)

Performance Specification – KPP2 Derived Requirements Physical and Visual Compatibility Weight, transmittance, color balancing, visual acuity, optical distortion

Systems engineering strategy focuses on user feedback through development process

Systems Engineering Technical Reviews (SETR) and Technical Interchange Meetings (TIMs) System Requirement Review-II Reviews contractor understanding of requirements and System Engineer strategy Preliminary Design Review TIM Reviews preliminary product baseline (detailed specs, drawings) Reviews test strategy/planning for Prototype Evaluation Testing Prototype Evaluation TIM Reviews results from Prototype Testing Determines acceptability of prescription solution Multiple iterations of this event dependent on test results

Systems Engineering Technical Reviews (SETR) Events and Technical Interchange Meetings (TIMs) Critical Design Review May or may not include prescription based on TIM Government approval of initial product baseline Test planning, procedures, facilities in place for qualification testing Test Readiness Review Assess readiness to proceed to ground/flight test Qualification Test Report needed to support Interim Flight Clearance review/approval Interim Flight Clearance required

Initial Production Readiness Review Onsite visit of contractor facilities Results support entry to System Verification Review (SVR)/ Production Readiness Review (PRR)

SVR/PRR

Technical Data Package (TDP) approved by government Testing completed and all performance specification requirements/verifications met

PCA

Audit contractor facilities, processes, TDP Review First Article Test results Transition Configuration Management to Government

REQUIREMENTS OVERVIEW (R&M)

Reliability and Maintainability (R&M)

Maintain an R&M Program Plan including FMEA/FMECA and FRACAS Provide maintainability predictions allocations for the LEP Threat Spectacles

Maintain a Quality Assurance (QA) Program for the LEP Threat Spectacles Effort

QA Program shall align with ISO 9001:2008, AS9100 or Government approved functional equivalent

LEP TEST AND EVALUATION

Robert Estocsin PMA202, LEP Assistant Program Manager for Test and Evaluation

REQUIREMENTS OVERVIEW (TEST & EVALUATION)

Test and Evaluation includes the following:

Prototype Evaluation First opportunity for user evaluation/feedback Government testing may include physical compatibility, anthropometrics, visual compatibility, visual acuity, color balancing and prescription Aircraft ground or simulator testing

Qualification Testing Airworthiness and performance test Laser protection, compatibility, optics, environmental, mechanical, maintenance, and reliability

REQUIREMENTS OVERVIEW (TEST & EVALUATION)

Aircraft Ground/Flight Test Evaluate aircrew and aircraft compatibility

First Article Testing Laser protection, prismatic deviation, power, distortion, transmission, transmittance, and visibility

Production Lot Testing Laser protection, haze, transmission, transmittance, and visibility

LEP LOGISTICS

Gary Stroud PMA202, LEP Deputy Assistant Program Manager Logistics

REQUIREMENTS OVERVIEW (LOGISTICS)

Maintenance Planning Maintenance Planning (MP) is the process conducted to establish or evolve the maintenance concept into detailed set of procedures to sustain a system for its lifetime.

Level of Repair Analysis (LORA) is conducted on an iterative basis throughout the life cycle to arrive at a maintenance concept that is effective, yet economical.

Maintenance Task Analysis (MTA) is the identification of the steps, spares and materials, tools, support equipment, personnel skills and facilities issues that must be considered for a given repair task.

Support Equipment The Original Equipment Manufacturer shall design and develop the system which keeps Support Equipment requirements for test, maintenance, assembly, servicing, handling to a minimum. Existing Support Equipment shall be utilized to the maximum extent where possible, minimizing the requirement for new Support Equipment development.

Technical Manual Source Data with Illustrations/Drawings Source data shall include data required to accomplish repair actions at each level of authorized maintenance to include theory of operation, troubleshooting, fault isolation, preventative maintenance, scheduled and unscheduled maintenance, and parts breakdown with illustrations and/or drawings of the system and it components.

Supply Support

Provisioning Provides all provisioning data required to ensure future supply support determined by Naval Supply.

Provisioning Parts List (PPL) Includes all items (prime, vendors, U.S. Government Standards and Industry Standards contained in equipment).

Interim Support Items List (ISIL) The ISIL shall contain the recommended items and quantities determined to be required for removal and replacement between the Initial Operational Capability (IOC) date and Material Support Date (MSD). The national stock number assigned to ISIL approved items shall be considered as new peculiar items to the end item for the purposes of Maintenance Planning and during subsequent provisioning screening efforts until final provisioning technical data and engineering data for provisioning delivery. The required data elements, which are defined in Appendix B of MIL-PRF-49506, are the minimum data requirements for the ISIL.

Post Production Report Post-production support consists of both management and support activities necessary to ensure continued attainment of readiness and supportability objectives with economical logistics support, after cessation of production for the acquisition, or modification, of a major system or equipment.

NAVAIR SOURCE SELECTION OFFICE

Christine Hill Senior Evaluation Manager

Source Selection Objectives

Choose the contractor who provides the best value to the Government, all factors considered

Obtain the best value using a comprehensive evaluation process

Use of the evaluation process provides a fair and consistent evaluation of proposals

Notional Source Selection Organization

SSA

SSAC CHAIR

SSEB CHAIR

SSAC Advisors SSEB Advisors

SSEB

TECHNICAL

SSAC Members

ASSISTANT CHAIR

PAST

PERFORMANCE

PRICE

CORPORATE

EXPERIENCE

PCO

Generic Source Selection Process

Req’ts Developed Plan the Approach Acquisition Strategy/Plan

SSP

Market Research & Early Exchanges w/Industry

PWS/SOW

Spec Draft RFPs One-on-ones Industry Days Tech. Library

Receive Proposals Compare Proposals (Proposal Analysis Report) Discussions w/ Offerors (ENs) Complete Discussions

Evaluate Proposals Competitive Range (or SSA Selects Source)

Technical Past Perf Corp Exp Price Evaluate FPRs Request Final Proposal Revision (FPRs)

Debrief Contract

SSAC

SSA

SSAC

SSA

SSAC

SSA

SSA

SSAC

The Source Selection Process

Formal

RFP

Peer Review Peer Review Peer Review Select Source

Proposals should use the same paragraph format as provided in Section L Sections L and M Proposal Instructions – Section L of the RFP:

Identifies what to put in the proposal and in what format.

Understanding and following the Proposal Instructions in Section L will ensure that Offerors develop a good proposal.

Evaluation Factors for Award – Section M of the RFP:

Identifies what will be evaluated.

Understanding the importance of each factor is key.

Potential Technical

- Rating Definitions -

Technical Ratings: The rating assignments reflect the Government's assessment of the offeror’s technical solution for meeting the Government’s requirement.

Technical Risk Definitions

Technical Risk Ratings: The risk rating assignments reflect the Government’s assessment of the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance.

Past Performance Confidence Assessment Definitions

Past Performance Confidence Assessment Rating: Reflects the Government’s confidence that the Offeror will successfully perform the solicitation’s requirements based on the Offeror’s relevant past performance and systemic improvement.

Corporate Experience Confidence Assessment Rating: Reflects the Government’s confidence that the Offeror will successfully perform the solicitation’s requirements based on the Offeror’s previous Corporate Experience.

Corporate Experience Confidence Assessment Definitions

Summary The Source Selection process will assure that your proposal will receive a fair and consistent evaluation and selection.

Keys to Developing a Good Proposal:

Understand the solicitation requirements Understand the Evaluation Criteria (RFP Section M) will help you know where to place emphasis in your proposal Follow the Proposal Instructions (RFP Section L) – Provide material where requested, i.e., keep Past Performance and Corporate Experience material out of Technical Volume

Provide a proposal that helps the Government perform its independent analysis and provides high confidence in the proposed solution and contract performance plan.

NAVAIR OFFICE OF SMALL BUSINESS PROGRAMS

Ken Carkhuff Deputy Associate Director

Prepare Our People for the Future Commander’s Guidance Initiatives Integrated Warfighting Capability (IWC) Cost-Wise Readiness Cyber Awareness & Capability Rapid Response (AIRWorks) Best Practices NAVAIR’s Additive Manufacturing Capability Business of the Business Full Asset Accountability lead capability integrator / LVC simulation / rapid response resilient networks & platforms / cyber awareness / skills & capabilities rapid prototyping / experimentation / low-volume production rapid production & fielding / lighter, stronger parts simplify work / reduce manual transactions / improve decision support balanced investments / reduce sustainment costs implement / capture & communicate / replicate physical & financial accountability of all property future skills / training / collaboration tools

Small Business 101 It’s the policy of the government to provide “maximum practicable opportunities in its acquisitions to small business…concerns. Such concerns shall also have the maximum practicable opportunity to participate as subcontractors…” FAR 19.201(a) Small Business Programs Small Businesses (SB) Women-Owned Small Businesses (WOSB) Economically Disadvantaged Women-Owned Small Business (EDWOSB) Small Disadvantaged Businesses (SDB) Service-Disabled Veteran-Owned Small Businesses (SDVOSB) Historically Underutilized Business Zone (HUBZone) Small Businesses

In accordance with FAR Part 19, there are set-aside and sole source opportunities.

Consult with your Small Business Professional

Executive Small Business Council Objectives Improve workforce awareness and initiate manager, supervisor and team lead accountability for NAVAIR small business contract participation.

Improve opportunities for small business participation as prime and subcontractors in NAVAIR contracts.

Institutionalize a culture that leverages and values small business participation in NAVAIR contract awards.

Provide guidance, resourcing and barrier removal for established teams (Performance Analysis, Process and Communication).

Sources of Information Conferences, trade shows Government databases Industry Days Pre-solicitation conferences Large businesses who may have experience with similar requirements The Internet Government-Wide Acquisition Contracts (GWACs) Optional Federal Supply Schedule vehicles; OSD policy encourages use Several set-aside exclusively for SB; primarily for IT-related products & services FPDS-NG: https://www.fpds.gov/fpdsng_cms/ Seaport-e: http://www.seaport.navy.mil/default.aspx SBIR Database: www.dodsbir.net Search engines to find small businesses, i.e.:

System for Award Management: https://www.sam.gov/portal/public/SAM/#1 SBA Dynamic Small Business Search: http://web.sba.gov/pro-net/search/dsp_dsbs.cfm Center for Veterans Enterprise Vendor Information Pages (VIP): www.vetbiz.gov Sources for market research information are numerous.

Upcoming Events Training & Simulation Industry Symposium 17-18 June 2015 Orlando, FL Sponsored by NTSA For more information visit http://www.trainingsystems.org/events/ Navy Gold Coast Small Business Procurement Event 25-26 August 2015 San Diego, CA Sponsored by NDIA For more information visit http://navygoldcoast.org/registration/register-here

WRAP UP

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