MPA MBE Participation Acknowledgment.pdf
PDF 259 KB Posted
- Solicitation number
- RFQ27006881
- Issued by
- Rhode Island
About this file
This is a Minority Business Enterprise (MBE) Participation Acknowledgment form issued by the Rhode Island Division of Equity, Diversity and Inclusion for a state-funded procurement managed by the Department of Administration, Division of Capital Asset Management & Maintenance (DCAMM). The form pertains to the Life Safety and Fire Suppression Systems Testing, Repair and Maintenance contract, with proposals due August 26, 2026 at 1:30 PM EDT and services commencing September 1, 2026 through June 30, 2031, with options to renew for two additional 12-month periods. The scope encompasses quarterly fire alarm and sprinkler testing, semi-annual and annual specialized testing including kitchen hood systems and hydrostatic testing, biannual AED testing, emergency on-call response services available 24/7, and repair and maintenance across 11 major state facility complexes. Contractors must hold ISO 9001:2008 certification and possess a minimum of two years' experience installing similar equipment, with all work requiring Rhode Island licensure to be performed by licensed individuals.
The state has established a mandatory minimum 15% minority business enterprise participation requirement under Rhode Island General Law 37-14.1-1. Prime contractors executing this acknowledgment must confirm their understanding that awarded contractors are required to submit executed subcontractor agreements to the MBE Compliance Office, provide monthly verification of payments to MBE subcontractors, immediately notify the office of all vendor or subcontractor changes including change orders, and comply with all applicable requirements or face non-compliance determinations and sanctions. Pricing consists of fixed hourly labor rates for regular business hours (Monday-Friday, 8:00 AM-5:00 PM) and overtime rates for all other hours, plus approved material costs with no additional charges for travel, fuel, or administrative expenses, with a 0.33% contract administrative fee withheld from invoices. Required insurance includes general liability ($1,000,000 per occurrence), workers' compensation ($100,000 per accident), and automobile liability ($1,000,000 per occurrence), and the contract is subject to Rhode Island prevailing wage requirements.
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Division of Equity, Diversity and Inclusion Minority Business Enterprise Compliance Office
One Capitol Hill, Providence, R.I. 02908-5850
(401) 574-8670 - mbe.compliance@doa.ri.gov - RI Relay 711
MPA PRE-AUTHORIZATION MBE PARTICIPATION ACKNOWLEDGMENT
MPA # and Title: ________________________________________________________________________________
Prime Contractor: _________________________ Authorized Contact Person: _______________________________
Contractor Phone Number: ________________________ Contractor Email: _________________________________
Which of the following describes your business’ status in terms of Minority and/or Woman, and/or Veteran-Owned
Business Enterprise certification with the State of Rhode Island? MBE ____ WBE ____ VBE ____ or N/A _____
Rhode Island General Laws § 37-14.1 et al., requires Minority and Women Business Enterprises be included in all state funded and state directed public construction programs and projects and in state purchases of goods and services and shall be awarded a minimum of 15% of the dollar value of an entire procurement or project. By initialing the following sections and signing the bottom of this document in my capacity as the contractor or an authorized representative of the contractor, I hereby confirm that:
• I acknowledge the State’s requirements of including MBE/WBE certified businesses in all state funded and state directed public construction programs, projects and purchases.
Initials: _____
• I acknowledge that, if awarded the contract, the company must submit to the MBE Compliance Office (MBECO), copies of all executed agreements with the subcontractor(s) being utilized to achieve the participation goals.
Initials: _____
• I acknowledge that, if awarded the contract, the company must submit required reports and documents to the MBECO on a monthly basis verifying payments to the MBE subcontractors.
Initials: _____
• I acknowledge that, if awarded the contract, the company is required to immediately notify the MBECO of
ALL changes in the use of vendors, subcontractors, or suppliers used under this contract including ALL Change Orders.
Initials: _____
• I acknowledge that, if awarded the contract, any failure to comply with the conditions acknowledged above may result in a determination of Non-Compliance and may result in sanctions pursuant to R.I. Gen. Laws § 37-14.1 et al.
Initials: _____
I, as an authorized signatory for the prime contractor, do solemnly declare and affirm under the penalty of perjury that the contents of the foregoing Acknowledgment are true and correct to the best of my knowledge, information and belief.
Printed Name Signature Date mailto:mbe.compliance@doa.ri.gov
| MPA PRE-AUTHORIZATION MBE PARTICIPATION ACKNOWLEDGMENT |
| MPA # and Title: ________________________________________________________________________________ |
| MPA and Title: |
| Prime Contractor: |
| Authorized Contact Person: |
| Contractor Phone Number: |
| Contractor Email: |
| Business Enterprise certification with the State of Rhode Island MBE: |
| WBE: |
| VBE: |
| or NA: |
| Initials: |
| Initials_2: |
| Initials_3: |
| Initials_4: |
| Initials_5: |
| Printed Name: |
| Date: |
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