Arden Device Count.pdf

This is a device count document related to a Request for Proposals issued by the Rhode Island Department of Administration, Division of Capital Asset Management & Maintenance (DCAMM) for life safety and fire suppression systems testing, repair, and maintenance services. The solicitation encompasses quarterly fire alarm and sprinkler testing, semi-annual and annual specialized testing including kitchen hood systems and fire pump tests, biannual AED testing and 90-day operational inspections at four specified facilities, and emergency on-call response services across 11 major facility complexes including Pastore Center, Eleanor Slater facilities, DLT locations, Capitol Hill Complex, and regional facilities. The contract period runs from September 1, 2026 through June 30, 2031, with options to renew for up to two additional 12-month periods. Proposals are due August 26, 2026 at 1:30 PM EDT, with questions due August 11, 2026.

Services must operate on a 24-hour, 7-days-per-week call basis with pricing consisting of fixed hourly rates for labor differentiated between regular hours (8:00 AM-5:00 PM Monday-Friday) and overtime rates for all other hours, plus approved material costs with no additional charges for travel, fuel, or administrative expenses. A 0.33% contract administrative fee will be withheld from invoices, and sub-contractor labor and materials are billed at cost plus 6% with agency approval. The solicitation includes a minority business enterprise set-aside of a minimum 15% of the dollar value. Contractors must hold ISO 9001:2008 certification, possess minimum two years of experience installing similar equipment, maintain required insurance coverage including general liability ($1,000,000 per occurrence), workers' compensation ($100,000 per accident), and automobile liability ($1,000,000 per occurrence), and comply with Rhode Island prevailing wage requirements and NFPA standards.