Mandatory Jobsite Visit Form Baptist Weigh Stations.pdf
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- Attached to
- DOTD GROUNDS MAINTENANCE Bid Cancelled: 09/24/2025 - ADDENDUM 1 -- TO ADD SPECIFICATIONS ATTACHMENTS. This RFx is being c State and local contract opportunity
- Solicitation number
- 3000025285
- Issued by
- Washington Parish, Louisiana
About this file
This document is a Mandatory Jobsite Visit Certification form from the Louisiana Department of Transportation and Development (DOTD) for RFx No. 3000025285, specifically for grounds maintenance services at the East and West Bound Baptist Weigh Stations located at 12381 I-12 East & West in Hammond, Louisiana. The solicitation requires potential vendors to complete a mandatory jobsite visit prior to the bid opening date of 08/25/2025 at 11:59 PM, with vendors required to contact the DOTD Point of Contact, Sgt. Chascel Sherman, to schedule an inspection. The jobsite visit must include a visual review of the work locations, and vendors must document their inspection by either completing this certification form or obtaining a signed letter/email from the DOTD representative.
Failure to provide the required documentation within five days of request will result in bid rejection. The certification form requires vendors to print their company and representative names, confirm they have inspected the site, and understand the location's conditions as they relate to the solicitation specifications. The form includes signature lines for both the vendor representative and the DOTD representative to validate the site inspection, emphasizing the mandatory nature of this pre-bid requirement for potential contractors interested in performing grounds maintenance services at these weigh station locations.
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Text version
RFx No. 3000025285 Opening Date/Time: 08/25/2025, 11:59PM
LOUISIANA
DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT
MANDATORY
JOBSITE VISIT CERTIFICATION
DOTD-Grounds Maintenance
Jobsite Location(s): East & West Bound Baptist Weigh Stations
12381 I-12 East & 12381 I-12 West
Hammond, La. 70403
DOTD Point of Contact (POC): Sgt. Chascel Sherman
985-507-2153
Chascel.Sherman@la.gov
Jobsite visit shall include a visual review of the location(s) where work is to be performed.
Vendor must contact the DOTD POC listed above to schedule an appointment. Mandatory jobsite visit must be completed prior to bid opening date and time.
The vendor or authorized representative and the DOTD POC or their designee should sign this certificate after the jobsite inspection has completed. In lieu of a signed certificate, the DOTD POC may provide a signed letter or email stating that the vendor did visit the jobsite. Letter or email must include the date of inspection, company name, and the name of the person present at the inspection.
NOTE: Certification, letter or email from the DOTD POC should be submitted by the bidder with the bid response and must be supplied to the DOTD Procurement Office within five (5) days of request.
Failure to supply the required documentation will cause the vendor’s bid to be rejected.
I __________________________________ on behalf of _____________________________________
(Vendor Representative’s Name – Please Print) (Vendor’s Company Name – Please Print) hereby certify that I have inspected the referenced jobsite(s) on ___________________, 20____ and
I am familiar with all conditions of the location as it pertains to the fulfillment of the specifications associated with the solicitation.
(Vendor Representative’s Signature & Date)
(DOTD Representative’s Signature & Date)
(DOTD Representative’s Name & Title – Please Print)
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