County of San Mateo

Request for Proposals (RFP) for Job Order Contract for

General Construction (JOC 2601 through JOC 2605)

Public Works - Capital Projects

RFP No. 2026-RFP-00066

RFP Contact: Roxanne Maquinana rmaquinana@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The Department of Public Works (Department) is seeking General Construction Contractors for Job

Order Contracts (JOC). The anticipated services are to be performed within a designated area of the

County. However, if the need arises, the Owner reserves the right to require the Contractor to work at any location or facility under the jurisdiction of the Owner. The work to be done consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required as well as any other items and details not mentioned but required by the Contract Documents and as directed by the Director of Public

Works or the Director's designee.

The target start date and term for the proposed services are subject to negotiation of a final agreement, through the completion of the projects. The Department intends to bring under contract up to five (5) contractors to provide general construction services with an aggregate fiscal obligation not to exceed

$6,000,000 for each agreement during a maximum individual term of one (1) year. Separate Job Orders-

Notice to Proceed will be issued under each agreement, as warranted. The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each JOC but will be excluded from consideration for each successive contract.

1.2. Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and

County employees. The Department has a budget of approximately $200 million and is staffed with over

300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of

Supervisors and administered by the Department.

1.3. Contact Information

Project Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Procurement Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100 mailto:rmaquinana@smcgov.org tel:(650)363-4100 mailto:rmaquinana@smcgov.org tel:(650)363-4100

Page 3 of 23 Release date of October 22, 2025

Department:

Public Works - Capital Projects

Department Head:

Ann M. Stillman Director

1.4. Timeline

RFP Released October 22, 2025

Pre-Proposal Meeting (Mandatory) November 5, 2025, 10:00am

455 County Center, Room 101 Redwood City, CA 94063

Late attendance will be considered non-responsive.

Deadline for Questions and Comments November 12, 2025, 2:00pm

Question Response Deadline November 19, 2025, 2:00pm

Proposal Due Date and Time December 10, 2025, 2:00pm

Bid Opening (Non-Mandatory) December 10, 2025, 2:15pm

Microsoft Teams:

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Page 4 of 23 Release date of October 22, 2025

Anticipated Contract Award Date January 27, 2026

2. Notice

2.1. Notice to Contractors

This Contract is for General Construction work and related services to be performed within a designated area of the County. However, if the need arises, the Owner reserves the right to require the Contractor to work at any location or facility under the jurisdiction of the Owner.

The work to be done consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required as well as any other items and details not mentioned above but required by the

Contract Documents and as directed by the Director of Public Works or the Director's designee.

A mandatory in-person pre-bid conference is scheduled for Wednesday, November 5, 2025. The conference will promptly begin at 10:00 am at

455 County Center, Room 101 Redwood City, CA 94063 Late attendance will be considered non-responsive.

Please allow sufficient time for parking.

The purpose of the pre-bid conference is to discuss the Job Order Contract (JOC) concept and documents, answer questions and discuss JOC from the contractor’s perspective. Bids submitted by firms not represented at the mandatory pre-bid conference will not be considered.

The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each JOC and will be excluded from consideration for each subsequent and successive contract. The

County reserves the right to award up to five (5) individual contracts for Job Order Contract for General

Construction (JOC 2601 through JOC 2605). Bidder shall only submit one bid for all contracts, and only one contract may be awarded to any bidder. The lowest responsive and responsible bidder shall be determined in sequential order.

All Bids must be submitted electronically through OpenGov, the County's eProcurement system. Bids will be sealed until Wednesday, December 10, 20252:00 pm.

Bids shall be submitted using forms furnished and bound in the solicitation and in accordance with the

Instructions to Bidders and shall be accompanied by a Certified Cashier's Check or Bid Bond (Attachment

A) for $25,000 per bid at the Contractor's expense. Only one bid per Contractor shall be submitted for all contracts. No bidder may withdraw their bid for a period of ninety (90) days after the date set for the opening thereof. Hardy copy of the Bid Bond issued by a surety company should be postmarked on or before the proposal due date and mailed to Department of Public Works, 555 County Center, 5th Floor, Redwood City, CA 94063 Attention: Roxanne Maquinana.

There is no Minimum Contract Value for each JOC. The Maximum Contract Value for each JOC is

$6,000,000. The Contractors will not be issued Job Orders which in total exceed the Maximum Contract

Value. The County does not guarantee Contractors will receive this volume of work. The County may

Page 5 of 23 Release date of October 22, 2025 award contracts to other contractors for the same or similar work during the term of these Job Order

Contracts.

The term of each JOC will be a term of one (1) year, except that the contracts shall continue to cover Job

Orders issued during that year until the work there under has been completed.

A Performance Bond of $1,000,000 will be required for the faithful performance of each contract, and a separate Payment Bond in the amount of $1,000,000 will be required to guarantee the payment of wages for services, engaged and for materials used in the performance of each contract. If the collective total of

Job Orders issued exceeds $1,000,000, an increase in the payment and performance bond will be required in an amount of no less than one hundred percent (100%) of the Maximum Contract Value. At no time may the sum of issued Job Orders exceed the amount of the Payment Bond and Performance Bond.

Accordingly, all Job Orders must be issued but not necessarily completed within one calendar year of the commencement date of the Contract. All Job Orders issued during the term of the Contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after such period has expired. All terms and conditions of the Contract apply to each Job Order.

This JOC is an indefinite quantity contract pursuant to which the Contractor will perform a variety of individual projects, consisting of specific construction tasks, at different locations.

Before a contract is awarded, the County may, at its discretion, require from the proposed contractor evidence of its ability to faithfully, capably, and reasonably perform such proposed contract within the

Contract Time and for the Contract Amount, and may consider such evidence before making its decision on the award of such proposed contract.

The County reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner, to abandon work entirely, or waiver of any irregularities in receiving bids.

The County reserves the right to reject the bid of any bidders who have previously failed to perform properly or to complete on time contracts with the County. The County reserves the right to reject any or all bids or alternates and waive any informality or irregularity in the bids or in the bidding.

Pursuant to Labor Code Sections 1770, et seq., the Director of the Department of Industrial

Relations has determined the general prevailing rate of wages in the County of San Mateo for each craft, classification, or type of worker needed to execute the contract. The prevailing rates so determined are based on an 8-hour day, 40-hour week, except as otherwise noted. Existing agreements between the Building Trades and the Construction Industry groups relative to overtime, holidays and other special provisions shall be recognized. It shall be mandatory upon the

Contractor and upon any sub- contractors under them, to pay no less than the said specific rates to all laborers, workers or mechanics employed by them in the execution of these contracts.

Pursuant to recently enacted legislation (SB 854, Stat. 2014, chapter 28) effective January 2015, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5

[with limited exceptions from this requirement for bid purposes only under Labor Code section

1771.1(a)].

Page 6 of 23 Release date of October 22, 2025

No contractor or subcontractor may be awarded a contract for public work on a public works project and no subcontractor may perform any public works project unless registered with the

Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

It shall be mandatory upon the Contractor and all of its subcontractors to pay not less than the said current prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of this Contract.

2.2. General Information

• No Contractor will be permitted to submit more than one (1) bid for any Job Order Contract solicitation. Bids by related Contractors are prohibited. For purposes of this solicitation, one

Contractor (“Contractor A”) will be determined to be related to another Contractor (“Contractor

B”) if, (i) Contractor A either directly or indirectly owns ten percent (10%) or more of the shares or capital interest in Contractor B; (ii) Contractor A has more than fifty percent (50%) of the voting interest in Contractor B; or (iii) one or more of a Contractor’s owners is also an officer, director, or partner in the other Contractor’s company.”

• Questions regarding the solicitation or Contract Documents, such as discrepancies, conflicts, omissions, doubt as to meanings, or regarding Scope of Work shall be referred to the County’s

Representative. Inquiries must be submitted through OpenGov by the deadline. Inquiries will be answered and posted on OpenGov to all bidders of record if written clarification is warranted in the opinion of the County’s Representative. The County will not be responsible for oral clarifications. Regarding questions on the Contract Documents in the absence of written clarifications, Contractor is instructed to bid the more expensive method or materials.

• Bids shall be submitted in accordance with the solicitation in OpenGov. Bids, which shall be submitted on forms incorporated within this solicitation, are to be properly and fully filled out including, but not limited to:

o Bid Bond (Attachment A) o Bid Schedule (Attachment B) o Award Criteria Figure (Attachment C) o Equal Employment Opportunity (EEO) Program questionnaire (Attachment E) o EEO Contractor Report (Attachment F) o EEO Compliance Certification (Attachment G) o Anti-Trust Law questionnaire (Attachment H) o Contractor’s Declaration Form (Attachment J)

Page 7 of 23 Release date of October 22, 2025

• No bid will be considered which makes exceptions, changes, or in any manner makes reservations to the terms of the Contract Documents.

• Bids must give the full business address of the bidder and submitted by an authorized representative of the bidder. Bids by partnerships must furnish the full name of all partners and must be submitted in the partnership name by one of the members of the partnership or by any authorized representative. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the State of incorporation and submitted designation of the president, secretary, or other person authorized to bind it in the matter. Corporations must furnish a Certificate attesting to the existence of the corporation. When requested by the County, satisfactory evidence of the authority of the officer submitting on behalf of the corporation shall be furnished.

• No late bids will be accepted. The County, at its discretion, may take exception and reject any bids not submitted as specified.

o Bid Opening will be released through OpenGov soon after the hour set for bid opening as possible. The bid opening is open to bidders and the public.

o No bid will be considered which is received after the time set for bid opening as determined by the County.

2.3. Instructions to Bidders

The bid documents include a Construction Task Catalog® (CTC) (Attachment Q) containing a series of construction tasks with preset Unit Prices. The CTC was developed using experienced labor and high-quality materials. All Unit Prices are based on local labor, material and equipment prices including the current prevailing wages and are for the direct cost of construction.

The Contractor will bid six (6) Adjustment Factors to be applied to the Unit Prices, including:

o General Facilities Normal Working Hours o General Facilities Other than Normal Working Hours o Detention Facilities Normal Working Hours o Detention Facilities Other than Normal Working Hours o HCAI Facilities Normal Working Hours o HCAI Facilities Other than Normal Working Hours

The Normal Working Hours are between 6:00 am and 6:00 pm and the Other than Normal Working

Hours are all hours outside Normal Working Hours including all day Saturday, Sunday, and County

Holidays. The Other than Normal Working Hours Adjustment Factor must be equal to or greater than the

Normal Working Hours Adjustment Factor.

Page 8 of 23 Release date of October 22, 2025

The price of an individual project will be determined by multiplying the preset Unit Prices and the appropriate quantities by the CTC® appropriate Adjustment Factor. All Adjustment Factors shall apply to every Pre-priced Task in the CTC®. All Unit Prices listed in the CTC® are priced at a net value of 1.0000.

The Adjustment Factors shall be an increase or decrease to all the Unit Prices listed in the CTC®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the

Unit Prices. Bidders who submit separate Adjustment Factors for separate Unit Prices will be considered non-responsive and their bid will be rejected.

2.4. The Gordian Group

The County selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) Solution for their JOC program. The Gordian JOC SolutionTM includes Gordian’s proprietary JOC Information Management

System (“JOC IMS”), construction cost data, and Construction Task Catalog® which shall be used by the

Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the County. The Contractor shall be required to execute Gordian’s General Terms of

Use and pay a 1% JOC System License Fee to obtain access to the Gordian JOC SolutionTM. The

JOC System License Fee applies to all Job Orders issued to the Contractor under the terms of this

Contract. The Contractor shall include the JOC System License Fee in the Adjustment Factors.

2.5. Job Order Scope of Work

SCOPE OF WORK: The Scope of Work for each project will be determined by the Detailed Scopes of

Work issued in connection with individual Job Orders and will be explained to the Contractor at a Joint

Scope Meeting. The County will provide a Request for Job Order Proposal and Detailed Scope of Work to the Contractor. The Contractor will be required to review the Detailed Scope of Work and develop a

Job Order Price Proposal using appropriate Unit Prices, quantities and the applicable Adjustment Factor as well as drawings and sketches, a list of subcontractors and materialmen, construction schedule, and other requested documentation. The County will review the Contractor’s Job Order Proposal in detail and, if found to be reasonable and acceptable, a Job Order may be issued.

The agreed upon price will be fixed price for the performance of the Detailed Scope of Work. A Job

Order will reference the Detailed Scope of Work and set forth the Job Order Completion Time, and the

Job Order Price. The Job Order Price shall be a lump sum price for the completion of the Detailed Scope of Work. A separate Job Order will be issued for each Project. Extra work, credits, and deletions will be contained in a Supplemental Job Order.

CONTRACT TIME AND SCHEDULE: The term of the Job Order Contract commences on the effective date of the County’s Board of Supervisors approval.

The term of the Job Order Contract will be either for (a) one year or (b) when issued Job Orders totaling the Maximum Contract Value have been completed, whichever occurs first; provided if Work extends past the one-year term, the terms and conditions of the Job Order Contract shall still apply to such Work.

All Job Orders must be issued but not necessarily completed within one calendar year of the commencement date of the Contract.

Each Job Order will specify a time limit for completion as stated on the Job Order Notice to Proceed.

Contractor is required to achieve completion within said time period.

Page 9 of 23 Release date of October 22, 2025

LIQUIDATED DAMAGES: Application of Liquidated Damages and the value of liquidated damages will be determined by the County on a Job Order by Job Order basis. Each Request for Proposal will state whether Liquidated Damages will be applied to an individual Job Order. A typical range for Liquidated

Damages is, but not limited to, $300-$1,000 per day.

PERMITS: All work is subject to inspection and acceptance of authority having jurisdiction. Contractor will be reimbursed for the direct cost of any permits required to properly perform and complete the Work.

2.6. Bonds and Insurance

Bid Bond:

Bids shall be submitted using forms furnished and bound in the solicitation and in accordance with

Instructions to Bidders and shall be accompanied by a Certified or Cashier's Check or Bid Bond for

$25,000 per bid. Only one bid per Contractor shall be submitted for all contracts.

Payment and Performance Bonds:

If contractor is awarded, two bonds, as itemized below and in the forms attached, shall be furnished by the successful bidder within ten days after notification of award. The bonds shall be in the form of surety bonds issued by corporations duly and legally licensed to transact business in the State of California, satisfactory to the County. Premiums for said bonds shall be paid by the Contractor and maintained at Contractor's expense during the period prescribed herein for the completion of the work to be done under the contract. Additionally, a “Letter of Bondability” shall be provided by a Surety

Corporation duly and legally licensed to transact business in the State of California, for the Maximum

Contract Value of $6,000,000.00.

• An Initial Performance Bond in amount of $1,000,000 to insure County during construction and for the guarantee period after completion against faulty or improper materials or workmanship and to assure County of full and prompt performance of Contract. If the aggregate of Job Orders issued under the contract exceeds $1,000,000, an increase in the Performance Bond will be required in an amount of not less than one hundred percent (100%) of the Maximum Contract

Value (currently approximately $6,000,000.00), which bond shall remain in force for the duration and until completion of any outstanding Job Order. At no time may the sum of issued Job Orders exceed the amount of the Performance Bond.

• An Initial Payment Bond in amount of $1,000,000 in accordance with the laws of the State of

California to secure payment of any and all claims for labor and material used or consumed in performance of this Contract. If the aggregate of Job Orders issued under the contract exceeds

$1,000,000, an increase in the Payment Bond will be required in an amount of not less than one hundred percent (100%) of the Maximum Contract Value (currently approximately

$6,000,000.00), which bond shall remain in force for the duration and until completion of any outstanding Job Order. At no time may the sum of issued Job Orders exceed the amount of the

Payment Bond.

Insurance:

Page 10 of 23 Release date of October 22, 2025

Workers' Compensation Insurance, Comprehensive General Liability Insurance, and Motor Vehicle

Liability Insurance shall be maintained by the contractor.

2.7. Wage Rates

The Department of Industrial Relations has determined the general prevailing rate of wages in the County of San Mateo.

It shall be mandatory upon the Contractor and all of its subcontractors to pay not less than the said current prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of a

Contract.

2.8. Non-Discrimination

The Contractor and all subcontractors with contracts over $5,000 must comply with the County

Ordinance Code with respect to the provision on employee benefits; as set forth in the ordinance, such

Contractor and subcontractors are prohibited from discriminating in the provision of employee benefits with a domestic partner and an employee with a spouse. A copy of the ordinance is included in this solicitation.

2.9. Contractor Employee Jury Service Ordinance

For contracts (including subcontracts) over $100,000, Contractor shall comply with the County Ordinance with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in the County of San Mateo. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service. A copy of the ordinance is included in this solicitation.

2.10. Recycling and Diversion of Debris from Construction and Demolition Ordinance

The Contractor and all subcontractors with demolition contracts exceeding $5,000 in value; or construction contracts exceeding $250,000 in value; or construction contracts consisting of at least 2,000 square feet shall comply with the County Ordinance with respect to construction and demolition debris. A copy of the ordinance is included in this solicitation.

2.11. Special Provisions

JOC System License

The Consultant hereby grants to the Contractor, and the Contractor hereby accepts from the Consultant for the term of this Contract or Consultant’s Contract with the County whichever is shorter, a non-exclusive right, privilege, and license to Consultant’s proprietary JOC System and related proprietary materials (collectively referred to as “Proprietary Information”) to be used for the sole purpose of executing Contractor’s responsibilities to the County under this Contract. The Contractor hereby agrees that Proprietary Information shall include, but is not limited to, Consultant‘s JOC Applications and support documentation, Construction Task Catalog®, training materials and other Consultant provided proprietary materials. In the event this Contract expires or terminates as provided herein, or the

Consultant’s Contract with the County expires or terminates, or the Contractor fails to pay the JOC

Page 11 of 23 Release date of October 22, 2025

System License Fee specified in this Contract this JOC System License shall terminate and the Contractor shall return all Proprietary Information in its possession to the Consultant.

The Contractor’s attention is directed to Section 8.5 ”Payments Withheld” of the General Conditions in the event of Contractor’s failure to meet their obligations required under the JOC System License and Fee

Agreement between Contractor and The Gordian Group®.

The Contractor acknowledges that disclosure of Proprietary Information will result in irreparable harm to the Consultant for which monetary damages would be an inadequate remedy and agrees that no such disclosure shall be made to anyone without first receiving the written consent of the Consultant. The

Contractor further acknowledges and agrees to respect the copyrights, registrations, trade secrets, and other proprietary rights of the Consultant in the Proprietary Information during and after the term of this

Contract and shall at all times maintain complete confidentiality with regard to the Proprietary

Information provided to the Contractor.

In the event of a conflict in terms and conditions between this JOC System License and any other terms and conditions of this Contract or any Job Order, Purchase Order or similar purchasing document issued to the Contractor by the County, this JOC System License shall take precedence.

Contractor License Fee: In consideration for a non-exclusive, non-transferable, license to the Gordian

JOC Solution, the Contractor shall pay Gordian a license fee (“Contractor License Fee”) equal to one percent (1%) of the value of each Job Order, Purchase Order or other similar purchasing document

(“Purchase Order”) issued to the Contractor by the County of San Mateo. The Contractor License Fee shall be included in the Contractor’s overhead costs, shall not be included as an additional line item cost in Price Proposals, and shall be payable to Gordian within ten (10) days of Contractor’s receipt of each

Purchase Order issued to the Contractor by the County of San Mateo. Gordian is hereby declared to be an intended third-party beneficiary of this Agreement. In the event any court action is brought to enforce payment of the Contractor License Fee by any party or third-party beneficiary of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and collection costs.

Make Checks Payable to: The Gordian Group, Inc.

Mail Checks to: P.O. Box 751959

Charlotte, NC 28275-1959

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 2:00 pm, on Wednesday, December 10, 2025 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

Page 12 of 23 Release date of October 22, 2025

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/196004/document?section=1825722

Page 13 of 23 Release date of October 22, 2025

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Only 'B' Licensed Contracts with an active license, authorized to do business under the laws of the State of California will be eligible to submit a bid. Proposer certifies they have an active 'B' license as stated.*

☐ Please confirm

*Response required

4.1.2. License No., License Class and Expiration Date**

*Response required

4.1.3. At the time of bid, Contractors bidding shall have a staffed office within the County of

San Mateo or within 55 miles of 555 County Center, Redwood City, CA 94063.*

☐ Please confirm

*Response required

4.1.4. Provide address of staffed office (Address, City, State, Zip)*

*Response required

4.1.5. Company Business Type*

☐ Corporation

☐ Partnership https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 14 of 23 Release date of October 22, 2025

☐ Sole Proprietor

*Response required

4.1.6. If Bidder is a partnership, provide full names of all partners*

If not a partnership, type NA

*Response required

4.1.7. Contractor has a minimum five-year continuous experience as prime on projects of comparable quality, size, complexity and type, multi-Trade, $100,000-$1,000,000, Municipal projects*

☐ Yes

☐ No

*Response required

4.1.8. Contractor shall have completed as the prime three projects of comparable quality, size, complexity, and type*

☐ Yes

☐ No

*Response required

4.1.9. Within three calendar days of request by the County, Contractor shall submit evidence of compliance to the above qualifications and a list of all work performed, both complete and incomplete, within the previous three years including the names and phone numbers of the counties and architects.*

☐ Please confirm

*Response required

4.1.10. If awarded the contract, Contractor has locally available trades staff to accomplish smaller, short notice Job Orders within 24 hours, at a minimum in the areas of electrical, plumbing, carpentry and painting*

☐ Please confirm

*Response required

4.1.11. List Trade and Number of Personnel*

Attach document that includes Trade and Number of Personnel locally to accomplish smaller, short notice

Job Orders within 24 hours.

*Response required

4.1.12. Before a contract is awarded, the County may, at its discretion, require from the proposed contractor evidence of its ability to faithfully, capably, and reasonably perform such proposed contract within the Contract Time and for the Contract

Amount, and may consider such evidence before making its decision on the award of such proposed contract.*

☐ Please confirm

Page 15 of 23 Release date of October 22, 2025

4.1.13. Time of Completion*

Contractor proposes, if awarded the Contract, to complete the entire work within Contract time specified in the Contract Documents.

☐ Please confirm

*Response required

4.1.14. The County reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner, to abandon work entirely, or waiver of any irregularities in receiving bids.*

☐ Please confirm

*Response required

4.1.15. Insurance *

Contractor has the following insurance coverage and shall maintain evidence of insurance throughout the duration of the contract.

• Workers' Compensation Insurance

• Comprehensive General Liability Insurance

• Motor Vehicle Liability Insurance

• Public Liability and Property Damage Insurance

• All Risk Property Insurance

☐ Please confirm

*Response required

4.1.16. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.17. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

https://sam.gov/content/home

Page 16 of 23 Release date of October 22, 2025

4.1.18. Contactor understands the contract(s) shall be awarded to the lowest, responsive, and most responsible bidder(s) as interpreted by the County in accordance with the

Contract Documents. The Award Criteria Figure shall be used to determine the lowest bidders.*

☐ Please confirm

*Response required

4.1.19. The undersigned designates the address provided (Question 1.4) to be the office to which such notice of acceptance may be mailed or delivered.* *

If written notice of the acceptance of this bid is delivered to the undersigned within ninety (90) calendar days after the date of opening of the bids, or any time thereafter before the bid is withdrawn, the undersigned will, within ten (10) calendar days after the date of such mailing or delivering of such notice, execute and deliver a contract in the Form of Agreement present in the Contract Documents and give

Payment and Performance Bonds in the form provided in these Contract Documents.

☐ Please confirm

*Response required

4.2. Technical Proposal

4.2.1. Bid Bond*

Complete and attach Bid Bond here (Attachment A).

Mail hard copy to 555 County Center, 5th Floor, Redwood City, CA 94063 Attn: Roxanne Maquinana

*Response required

4.2.2. Bid Schedule and Award Criteria Figure (ACF)*

Complete Bid Schedule (Attachment B) and Award Criteria Figure (Attachment C) and attach here

The bidder shall set forth for each line, in clearly legible figures, the Adjustment Factors, the weighted

Adjustment Factors and an Award Criteria Figure (the Sum of the weighted Adjustment Factors) in the respective spaces provided for this purpose

The Adjustment Factor shall include all labor, materials, equipment, supervision, overhead, profit, and incidentals necessary to complete the Work in accordance with the Contract Documents.

When submitting Job Order Price Proposals related to specific Job Orders, the Bidder shall utilize one or more of the Adjustment Factors applicable to the Work being performed. The Award Criteria Figure, carried out to four (4) decimal places, will be used to determine the low bidder. Use conventional rounding methodology (i.e., if the number in the 5th decimal place is 0-4, the number in the 4th decimal remains unchanged; if the number in the 5th decimal place is 5-9, the number in the 4th decimal is rounded upward).

If case of a discrepancy between the Adjustment Factors and the Award Criteria Figure (summation of weighted Adjustment Factors) the Adjustment Factors will prevail. The Owner will correct and revise the total Award Criteria Figure accordingly.

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4.2.3. Equal Employment Opportunity Program Questionnaire and Report Form*

Complete EEO Questionnaire (Attachment E) and Contractor Report Form (Attachment F) and attach here

*Response required

4.2.4. Certification of Compliance with Laws Prohibiting Discrimination*

Complete Certification of Compliance (Attachment G) and attach here

*Response required

4.2.5. Anti-Trust Laws Questionnaire*

Complete Anti-Trust Questionnaire (Attachment H) and attach here

*Response required

4.2.6. Contractor's Declaration Form *

Complete Contractor's Declaration Form (Attachment J) and attach here

*Response required

5. Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Award Criteria Factor

The bidder shall set forth for each Line, in clearly legible figures, the Adjustment Factors, the weighted Adjustment Factors and an Award

Criteria Figure (the Sum of the weighted

Adjustment Factors) in the respective spaces provided for this purpose.

If case of a discrepancy between the

Adjustment Factors and the Award Criteria

Figure (summation of weighted Adjustment

Factors) the Adjustment Factors will prevail.

The Owner will correct and revise the total

Award Criteria Figure accordingly

The apparent lowest, responsive, and responsible bidder shall be selected for consideration for award of each JOC and will be excluded from consideration for each subsequent and successive contract

Reward Low Cost 100 (100% of Total)

6. Instructions to Proposers

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6.1. Instructions

Proposers are encouraged to attend a pre-proposal conference on Wednesday, November 5, 2025, at 10:00 am, to be held at 455 County Center, Room 101 Redwood City, CA 94063 Late attendance will be considered non-responsive.. All questions will be addressed at this conference and any available new information will be provided at that time. If you have further questions regarding the RFP, please post them on the eProcurement portal.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign

Page 19 of 23 Release date of October 22, 2025 contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

6.4. Term

Public Works - Capital Projects is issuing Request for Proposal (RFP) No. 2026-RFP-00066 for Job

Order Contract for General Construction (JOC 2601 through JOC 2605).

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

7. Terms and Conditions for Receipt of Proposals

7.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

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Inquiries regarding the RFP should be lodged in eProcurement portal.

7.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

7.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

7.4. Term…