Invitation for Bid - Rathskellar Kitchen Renovation.pdf

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Invitation for Bids (Rev. 08/21)

INVITATION FOR BIDS (IFB)

Sealed bids are invited for the Rathskellar Kitchen Renovation on Mason’s Fairfax, Virginia Campus;

Project Code 247-181082.

This project is generally described as renovations of the Rathskeller food service to provide a combination retail/residential dining venue. The renovated space is to have offerings including hot and cold meals as well as a grab and go component. The space to be renovated is located in the basement level of the Student Union Building (SUB-1).

In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids shall be submitted electronically through Mason’s Construction Management Software Program, e-Builder using the Bidding Portal. Guidelines on the Bidding Portal can be found by utilizing the link below:

https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information

Site Visits Mason does not perform individual site visits to perspective bidders.

Mason’s Project Manager – Lonny Bradley – Email: lbradle7@gmu.edu Mason’s Bid Officer – Michele Kelly – Email: mkelly29@gmu.edu

In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids will be received electronically through Mason’s Construction Management Software Program, e-Builder using the Bidding Portal. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Thursday, 08 February 2024.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

The bids will be opened and read aloud utilizing Mason’s Teams Meeting Software beginning at 2:00 P.M., on Friday, 09 February 2024, all bidders who wish to attend the Bid Opening are required to notify the Bid Officer, Michele Kelly by COB on Thursday, 08 February 2024 by email – mkelly29@gmu.edu . The Bid Opening Invite will be issued to all bidders who have requested an invite the morning of Friday, 09 February 2024.

Bonding Requirements

All bid submissions greater than $500,000.00 will require the following bonds

a) HECO-10 - Standard Performance Bond

b) HECO-10.1 - Standard Labor and Material Payment Bond

c) HECO-10.2 - Standard Bid Bond (bond is completed, executed and submitted with bid) eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. Registration requirements can be found on the eVA Website - https://eva.virginia.gov/register-now.html https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information mailto:lbradle7@gmu.edu mailto:mkelly29@gmu.edu mailto:mkelly29@gmu.edu https://eva.virginia.gov/register-now.html

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Pre-Bid Meeting

An Optional Pre-Bid Meeting has been scheduled for Wednesday, 17 January 2024 at 11:00am meeting at the Facilities Administration Building in Conference Room 102. All bidders who plan to attend are REQUIRED to notify Mason's Project Manager by COB on Tuesday, 16 January 2024. Refer to Attachment G - Fairfax Campus Map & Directions for location.

Bidders Questions

Bidders Questions must be submitted through Mason’s Construction Management Software Project, e- Builder on or before Wednesday, 24 January 2024. Responses to questions will be issued by Addendum.

Owner reserves the right to respond to any questions received after the date as indicated in the Invitation for Bid.

SWaM Information

It is the policy of George Mason University to contribute to the establishment, preservation, and strengthening of small, women and minority owned businesses (SWaM), as certified by the Commonwealth of Virginia’s Department of Small Business and Supplier Diversity (SBSD), and to encourage their participation in Mason’s procurement activities. To this end, Mason has established an overall SWaM participation goal of 50% for fiscal Year 2024 and encourages Contractors to provide for the participation of SWaM businesses through partnerships, joint ventures, subcontracts, or other contractual opportunities.

Bid Package and Bidding

Step 1 - In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids shall be submitted electronically through Mason’s Construction Management Software Program, e-Builder using the Bidding Portal. Guidelines on registering through the Bidding Portal can be found by utilizing the link below:

https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information

Step 2 - Once the bidder has registered / created an account in e-Builder utilizing the link above, bidders need to use the link below to reach the bid package documents for bidding.

https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=f297261d-150d-4357-8ec1-c865327a5e3c&bidpackageid=34a9d0a6-a451- 4f14-8473-983982dd8c8a

Mason e-Builder Software

The awarded contractor will be responsible for contacting Mason’s e-Builder Team for all appropriate and necessary training required to utilize our system properly during the construction phase of this project.

Mason e-Builder Team Email - ebuilder@GMU.EDU

Mason utilizes the e-Builder Construction Management Software Program to manage construction projects. Information, steps and guidelines regarding General Contractor processes can be found by https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=f297261d-150d-4357-8ec1-c865327a5e3c&bidpackageid=34a9d0a6-a451-4f14-8473-983982dd8c8a https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=f297261d-150d-4357-8ec1-c865327a5e3c&bidpackageid=34a9d0a6-a451-4f14-8473-983982dd8c8a https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=f297261d-150d-4357-8ec1-c865327a5e3c&bidpackageid=34a9d0a6-a451-4f14-8473-983982dd8c8a mailto:ebuilder@GMU.EDU

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https://gmufacilities.freshdesk.com/support/solutions/folders/33000208553

PAYMENTS: The Contractor shall be registered in eVA. Please refer to the eVA Vendor Registration Requirements at https://eva.virginia.gov/register-now.html The procedures for establishing a Schedule of Values for the Work, for requesting monthly progress payments for Work in place, and for requesting payments for properly stored materials are stated in the General Conditions. Unless otherwise provided under the Contract Documents, interest on payments due the Contractor shall accrue at the rate of one percent per month. §2.2-4354 of the Code of Virginia. Invoices shall be submitted to the University through the University’s project management software, e-builder. Directions on this process can be found at the following link:

https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-

The Invitation for Bid for this project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders (HECO-7A-EB). ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

Parking and Permits

Contractors are required and responsible for all parking permits required / needed to perform and complete all work associated with this Invitation for Bid. All parking permit requirements, guidelines and fees can be found by utilizing the links below:

Virtual Permit Program - https://transportation.gmu.edu/virtual-permit/ Parking Permit Rates - https://transportation.gmu.edu/policies/#ParkingPermitsFees

Bid Submission Document Requirements

1. Standard Bid Form must be completed and signed by contractor and submitted with bid submission

2. Any addendums issued during the bidding period must be executed and submitted with bid submission.

3. Contractor is required to submit a schedule of values, utilizing the HECO-12 Form with bid submission. The HECO-12 Document is located on Mason’s Facilities Website https://facilities.gmu.edu/resources/heco-dgs-forms/. This document includes Excel Marcos and https://gmufacilities.freshdesk.com/support/solutions/folders/33000208553 https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-https://eva.virginia.gov/ https://eva.virginia.gov/ https://transportation.gmu.edu/virtual-permit/ https://transportation.gmu.edu/policies/#ParkingPermitsFees https://facilities.gmu.edu/resources/heco-dgs-forms/

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Part B of this document is the required section. Submission of SOV does not constitute approval.

4. Contractor is required to submit a project schedule utilizing the project dates stated within this

Invitation for Bid with bid submission. Submission of project schedule does not constitute approval. Interim Schedule Milestone of 10 June 2024 to have space ready for the installation of the kitchen equipment & food service stations.

5. Any bid in response to this solicitation shall be valid for sixty (60) calendar days. At the end of the sixty (60) calendar days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

6. If a Bid Bond is required, Contractor is required to complete, execute and submit the HECO-10.2 (Attachment H) with bid submission. Bonding requirements are located on Page 1 of this Invitation for Bid.

Safety, Emergency, & Enterprise Risk Management

All personnel are required to adhere to Mason’s COVID Safety Plan which can be found by following this link - https://seerm.gmu.edu/employee-health-and-well-being/coronavirus/

PROJECT DATES

Solicitation Date: 08 January 2024 Optional Pre-Bid Meeting Date: 17 January 2024 Bidders Questions Due: 24 January 2024 Bidders Questions w/Responses Due: 29 January 2024 Bid Submission Date: 08 February 2024 Bid Opening Date: 09 February 2024 Project Award Date: 19 February 2024 Substantial Completion Date: 15 July 2024 Final Completion Date: Thirty (30) calendars day after substantial completion date

ATTACHMENTS:

Attachment A - Approved for Const Project Manual - 12.11.23 Attachment B - Approved for Const Project Drawings - 12.11.23 Attachment C - Atlantic Culinary Environments Drawings - REFERENCE ONLY Attachment D - HECO-7A-EB - Instructions to Bidders Attachment E - General Conditions of the Const Contract - CO-7 Attachment F - Mason-HECO-Manual-2023-V2.0-1 Attachment G - Fairfax Campus Map & Directions Attachment H - HECO-10.2 - Standard Bid Bond Attachment I - Mason 2024 Holiday Schedule Attachment J - Mason Academic Calendars https://seerm.gmu.edu/employee-health-and-well-being/coronavirus/