Addendum No. 1 - Pre-Bid Meeting Documents.pdf

Facilities 10402 Rivanna River Way

Fairfax, VA 22030 Phone: (703) 993-2520

ADDENDUM NO. 1

Project No: 247-181082 Project: Rathskellar Kitchen Renovation

George Mason University Purchasing & Fiscal Services Facilities Administration Building 4400 University Drive – MSN 1E4 Fairfax, Virginia 22030-4444

Date: 19 January 2024

From: Michele Kelly, VCCO Contract Specialist 703.993.4019

To: All Potential Bidders

Addendum No. 1 is being issued to provide all bidders with the following project clarifications and/or revisions:

• CannonDesign Addendum No. 1 Narrative dated 19 January 2024

• Optional Pre-Bid Meeting Agenda

• Optional Pre-Bid Meeting Minutes

Bidders must acknowledge receipt of Addendum No. 1 with their Bid Submission. Bid Submission Due Date is 08 February 2024 by 2:00pm.

Except as amended or clarified herein, all terms, conditions and provisions of the original Invitation for Bid (IFB) remains unchanged, and all changes and clarifications stated above and within this Addendum are hereby made part of the IFB Requirements and Contract Documents, and shall be taken into account in the preparation of the bid submission and the execution of all work.

Acknowledgment

(signature) (date)

(company)

Addendum No. 001 01/19/2024 Page 1 of 1

ADDENDUM

No. 001 Date: 1/19/2024

Project No. GMU # 181082; CD # 6193.03 Attention: George Mason University

Project Name: GMU Rathskellar “Eaterie” Renovation Address: Facilities Administration

4400 University Drive MS1E4

Fairfax, VA 22030

Issued By: Carrie Parker, CannonDesign

Distribution: Bidders

This Addendum forms a part of the Bidding and Contract Documents and modifies the original issued

Bidding Documents (Working Drawings R3 dated 11/22/2023, permit stamp dated 12/11/2023), for the above titled project, as indicated below, and is hereby incorporated into the Contract Documents as part thereof.

Bidders are required to acknowledge receipt of this Addendum in the space provided on the Proposal/Bid

Form.

ATTACHMENTS: The following is a list of the modified documents and a brief description of what has been modified.

ADMINISTRATIVE DOCUMENTS:

A. PRE-BID-Eaterie Meeting Minutes 1.17.24 r1 (17 pages)

B. Pre-bid sign in sheets Rathskeller renovation 181082 (2 pages)

This Addendum consists of 20 pages (including ALL attachments).

Agenda Purpose Pre-Bid Meeting Agenda – Rathskeller Renovation Project #181082 Date 17 January 2024 Time 11:00 AM Location Facilities Administration Building – Conference Room 102

Item

NEW BUSINESS

24.1.17.01 Project Contacts Information

George Mason Team

A/E Team – Cannon Design Dining Team & Sodexo

24.1.17.02 Project Scope Information

This project is generally described as renovations of the Rathskeller dining venue. The renovated space is to have offerings including hot and cold meals as well as a grab and go component. The space to be renovated is located in the basement level of the Student Union Building (SUB-1). Kitchen equipment as shown on the kitchen equipment plans prepared by Atlantic are Owner furnished and “set-in place”. Contractor to provide all MEP connections.

24.1.17.03 Bid and Project Schedule Information

1/08/2024 Solicitation Date

1/17/2024 Optional Pre-Bid Meeting 1/24/2024 Questions from Bidders Due by COB. All questions must be submitted through eBuilder!

1/29/2024 Response to Questions 2/8/2024 Bids Due at 2:00pm 2/19/2024 Contract Award and Notice to Proceed 6/10/2024 Interim Milestone to have the space ready for the installation of the kitchen equipment & food service stations.

7/15/2024 Substantial Completion

24.1.17.04 Project Documents Information

Approved for Construction Drawings and Specifications / Project

Manual dated 12/11/23) are available on eVA and through e-Builder.

Kitchen equipment plans dated 9/26/23 are included for reference

The sign in sheet and notes from this meeting will be issued as an Addendum

24.1.17.05 Bid Bonds and Performance and Material Bonds Information Project bonding requirements are incorporated into the Invitation for Bid on Page 1

24.1.17.06 Bid Form

Bids are to be submitted through e-Builder. Bids will not be accepted through email, fax, courier or hand delivery. Mason encourages contractors to register ahead of time and not wait until right before the bid deadline to submit bids

Facilities 4400 University Drive, MS 1E4, Fairfax, Virginia 22030 Phone: 703-993-2520; Fax: 703-993-2521

181082 – Rathskeller Renovation January 16, 2024

Please refer to the instructions in the Invitation for Bid as to what forms are required to be submitted with the bid (Schedule of Values, Project Schedule, etc are to be included with the bid submission)

24.1.17.07 Sales Tax Information

Contractors are to pay Sales Tax on Materials, equipment, etc. GMU’s tax exemption status does not extend to contractors. Refer to Article 16 in the Instructions to Bidders form HECO-7A-EB

24.1.17.08 Material Storage/ Dumpster/Staging Information

Material Storage and Staging – to be coordinated with the successful contractor. On site storage is limited to the project footprint. Keep the loading dock, driveways, sidewalks, and areas adjacent to the premises clear and available for use by the Owner and the Owner’s employees at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

24.1.17.09 Wage Scale Information

Project is NOT subject to Prevailing Wages

24.1.17.10 Restroom Locations Information

Restrooms shall be Contractor furnished.

24.1.17.11 Work Hours Information

Work is to be conducted between the hours of 7:00am and 5:00pm.

For work conducted outside of these hours, coordinate with the project manager for approval.

Refer to Attachments I & J for Holiday information and Academic Calendar. Take special note of the exam and quiet hour period, where any noise producing construction may be limited or prohibited.

24.1.17.12 Site Cleanliness Information

Areas outside of the work site are to be kept clean and free from damage. Floor and wall protection should be used to prevent damage to existing finishes as appropriate to the work being conducted. It is recommended that the contractor photograph the existing conditions prior to starting work.

24.1.17.13 Shutdown Notice and Fire Watch Responsibility Information If building shutdowns are required, provide a minimum of one week of notice prior to the anticipated shutdown date. Outages that may impact occupant use (such as the relocation of panel KILN and its associated circuits) will need to be scheduled at a time that is least impactful to occupants and may require off hours work. The Contractor is responsible for providing a fire watch during outages of the sprinkler system and/or fire alarm system. Refer to Mason’s EHS Guidelines -https://public.huddle.com/b/KndMpB/index.html

24.1.17.14 Testing & Inspection Information

GMU will provide the third-party inspector for any special material inspections required, such as concrete testing.

https://public.huddle.com/b/KndMpB/index.html

All other inspections will be performed by the OUBO office with the exception of Fairfax County Health Department inspections.

24.1.17.15 Parking

Parking on the campus is regulated for all visitors, students, faculty and staff. Refer to the Invitation for Bid, Page 3 for Parking and Permit Information / Guidelines

24.1.17.16 Authority Having Jurisdiction

The authority having jurisdiction for this project is the Office of the

University Building Official for the building permit. There is no fee for the building permit.

Separately, the successful contractor will be responsible for the permit with Fairfax County Health Department and any fees associated with that permit

The OUBO will require shop drawings for both Fire Alarm and Sprinkler that will include calculations. Site reviews to determine existing circuit loads for the Fire Alarm system will required as part of the calculations.

24.1.17.17 EVA Fees

Contractors must be registered with eVA in order to be awarded the project. In lieu of permit fees, the Commonwealth charges a fee to the successful contractor. Link to fee schedule:

https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01- 2014.pdf

24.1.17.18 Coordination

There will be other contractors working on the project for the food equipment installation and graphic signage.

The adjacent dining space for Chick-fil-A will be operational during the renovation of the Rathskeller space

There is an existing office that faces the renovation space that contains a safe used by Sodexo. Sodexo may require access to that office space during the project.

24.1.17.19 Site Visit/Items Discussed/Site Photos:

https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf

Existing Dining Area 1200 Hallway looking North

Existing Dining Area 1200 Hallway looking South

Dining Area 1200 windows for removal/replacement and brick for salvage

Existing entrance into existing Rathskeller

Existing south wall at entrance to Rathskeller area 1210 bordering adjacent 1201B space

Millwork slated for demolition

Existing bar schedule for removal (note M3 on D0201)

Interior of Rathskeller 1210 & bar area

NE end of Rathskeller area

Exterior storefront doors to remain

Coffered ceiling (faux wood beams and ACT scheduled for removal)

Drywall ceiling scheduled for removal (note: second concealed ceiling of plaster and lathe under the visible ceiling that is also scheduled for removal)

Corridor 1208

Storage closets scheduled for demo off corridor 1208

Entrance to kitchen 1201B

Existing Kitchen 1201B

East end of Existing Kitchen 1201B with service counter millwork and OH grille scheduled for demolition

Existing hood in kitchen 1201B – contractor to clean hood and grease duct per notes on M0101

Underside of kitchen 1201B hood

Ansul system wall mounted box near ceiling

Disconnect and transformer to be removed

Panel KILN to be relocated

Panel DPL to be removed

Panel DPL disconnect to be removed

Loading dock area